Appointment Coordinator

3 weeks ago


Austin, United States Texas Children's Hospital Full time
Job Description

We are searching for an Appointment CoordinatorTo handle incoming calls and requests from patients and physicians for referrals and scheduling appointments for multiple patient care teams throughout the Texas Children's Hospital System, utilizing a computerized registration and scheduling system and multiple software applications. To identify a unique patient identification number (medical record number) to track a patient's care throughout TCH IDS and facilitate the billing of hospital charges, to register patients and obtain correct demographic and insurance information (this includes parent/guardian information). To educate and communicate to patient families or responsible parties arrival times, how to cancel and reschedule an appointment, and all other necessary information to streamline the process for patient arrival. The intake and appointment coordinator represents the organization in contacts with internal and external customers by obtaining and giving information, scheduling, interpreting and interceding as directed.

Think you've got what it takes?

Job Duties & Responsibilities

•Responsible for accurately and completely recording and communicating information from customer

•Demonstrates excellence in oral communication and proper phone etiquette as the first contact point for referring physicians. Answers calls and appropriately screens and route the call to the designated coordinator.

•Obtains complete and detailed information from callers and completes the Consult Sheet for referrals (demographics, insurance, referral details, some prenatal history).

•Promptly and accurately register patients in the TCH systems. Also calls and registers patients for admission, procedure, or delivery.

•Requests records from referring physicians; obtains the necessary authorizations per HIPAA guidelines. Forwards referral records to the coordinator and accurately documents this on the Consult Checklist.

•Enters patient information in the Databases in a timely manner. Conducts maintenance and regular updates to databases, obtains queries from database.

•Assists the coordinators in conducting predetermination of coverage and preauthorization of diagnostic and treatment procedures as directed.

•Schedules ultrasound, MRI, echocardiography, and other evaluation/diagnostic procedures as directed.

•Coordinates/schedules consults with the multidisciplinary team specialists as needed.

•Informs coordinators or back-up personnel when unable to pick up center calls and responsible for securing coverage of calls while away from the desk or office.

•Faxes reports, physician consult notes or referral letters and clinical coordinators' letters to referring and primary physicians as directed.

•Assists patients with obtaining and or arranging appropriate nearby housing including the Ronald McDonald House.

•Demonstrates a mastery of multiple computer software applications.

•Handles incoming calls for appointments from patients, internal staff and physicians in a courteous, professional, and timely manner.

•Assists the clinical coordinators in scheduling patients for testing or procedures.

•Participates in office/department team activities and observes established internal policies.

As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards

Requirements

•H.S. Diploma or GED

•2 years of experience with appointment scheduling and coordination or other related healthcare experience

About Us

Texas Children's first health care location in Austin, Texas Children's Urgent Care West Gate, opened in March 2018, providing high quality pediatric-focused care after hours and on weekends. There are now more than 10 Texas Children's Pediatric primary care practices in the greater Austin area bringing world-class pediatric services to children and their families. Our Specialty Care Center in Austin includes a multidisciplinary group of pediatric specialists committed to providing comprehensive care across a wide spectrum of services, including allergy and immunology, cardiology, ophthalmology, rheumatology, pulmonology, neurology, and more. Texas Children's also plans to build a 360,000-square-foot freestanding hospital for children and women, set to open in 2024.

Our thoughtful expansion into Austin will help support a pediatric population of more than half a million and keep kids healthy and happy from birth to adulthood.

To join our community of more than 14,000 dedicated team members, visit texaschildrenspeople.org. You can also learn more about our amazing culture at infinitepassion.org.

Texas Children's is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

  • Austin, Texas, United States Texas Children's Hospital Full time

    About the RoleWe are seeking a highly skilled Appointment Coordinator to join our team at Texas Children's Hospital. As a key member of our scheduling team, you will play a critical role in ensuring seamless patient care and efficient appointment scheduling.Key ResponsibilitiesAccurately and completely record and communicate patient information from customer...


  • Austin, Texas, United States Austin Gastroenterology Full time

    Job SummaryAustin Gastroenterology is seeking a highly organized and detail-oriented Appointment Scheduler to join our team. As a key member of our administrative staff, you will be responsible for coordinating patient appointments, maintaining accurate records, and providing exceptional customer service.Key ResponsibilitiesCoordinate patient appointments...

  • Reception Coordinator

    2 months ago


    Austin, Texas, United States Growth Ortho Full time

    Growth Ortho is seeking a dedicated full-time Reception Coordinator for our Registration department. As a Reception Coordinator, you will play a vital role in managing the daily operations of our facility to ensure efficient service delivery. Your responsibilities will encompass a range of administrative tasks related to patient care, including scheduling...


  • Austin, Texas, United States Advanced Pain Care Full time

    Job SummaryThe Surgical Coordinator is responsible for coordinating all aspects of the surgical scheduling process, ensuring seamless communication between patients, physicians, and staff. This role requires strong organizational and communication skills to manage multiple tasks and prioritize responsibilities effectively.Key Responsibilities:Schedule...


  • Austin, Texas, United States RJ Orthodontics Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our orthodontic office as a Scheduling Coordinator. As the first point of contact for our patients, you will play a vital role in providing exceptional customer service and ensuring the efficient scheduling of appointments. If you have excellent communication skills, a...


  • Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Graduate Program Coordinator to join our team at the University of Texas at Austin. The successful candidate will be responsible for administering and coordinating the MFA program in Studio Art, MA in Art Education, and MA and PhD in Art History.Key ResponsibilitiesProvide information and...


  • Austin, Texas, United States University of Texas at Austin Full time

    As a key member of the Dell Medical School team, the Medical Records Coordinator will play a vital role in ensuring the smooth operation of our electronic health records system.Responsibilities include conducting appointments with school staff members and families to gather and review necessary information, as well as scheduling patient appointments in...


  • Austin, Texas, United States Cutera Full time

    Job Title: Field Service CoordinatorCutera is seeking a highly organized and detail-oriented Field Service Coordinator to join our EMEA field service team. As a Field Service Coordinator, you will play a crucial role in coordinating field service engineers, customers, and internal teams to ensure seamless service delivery.Key Responsibilities:Schedule and...


  • Austin, Texas, United States Sleep Better Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Coordinator to join our team at Sleep Better Austin. As a Scheduling Coordinator, you will be responsible for managing and coordinating schedules for employees, clients, and projects within the organization.Your main duties will include creating and maintaining schedules,...


  • Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Graduate Program Coordinator to join our team at the University of Texas at Austin. The successful candidate will be responsible for administering and coordinating the MFA program in Studio Art, MA in Art Education, and MA and PhD in Art History.Key ResponsibilitiesAdminister PhD qualifying...


  • Austin, Texas, United States Pure Energy Full time

    Position Overview Pure Energy Inc. is actively seeking dedicated individuals to become part of our Door-to-Door Solar Consultant team. No prior experience is required; what matters most is your motivation and commitment to excel in a rewarding environment. Key Responsibilities Engage with potential residential clients interested in solar solutionsProvide...


  • Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Graduate Program Coordinator to join our team at the University of Texas at Austin. The successful candidate will be responsible for administering and coordinating the MFA program in Studio Art, MA in Art Education, and MA and PhD in Art History.Key ResponsibilitiesProvide in-depth information...


  • Austin, Texas, United States Martin Bionics Full time

    Patient Care CoordinatorJoin Martin Bionics, a pioneering company dedicated to restoring freedom to those with limb loss and limb difference, as a Patient Care Coordinator. In this role, you will be responsible for providing exceptional customer service to patients, family members, and fellow team members, both in-person and over the phone.Key...


  • Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Records Coordinator to join our team at the University of Texas at Austin. In this role, you will be responsible for conducting appointments with school staff members and families to gather and review necessary information and forms to create client charts in our electronic health...


  • Austin, Texas, United States Pain Specialists of America LLC Full time

    Job Title: Front Desk CoordinatorPain Specialists of America LLC is seeking a highly organized and detail-oriented Front Desk Coordinator to join our team. As the initial point of contact for patients, this role requires strong communication skills and a customer service-driven approach.Key Responsibilities:Check patients in, print medication lists, and...

  • Service Coordinator

    1 month ago


    Austin, Texas, United States AutoNation Full time

    Service Loyalty Coordinator Job DescriptionAutoNation is a leading automotive retailer in the United States, offering innovative products, exceptional services, and comprehensive solutions to empower our customers to make informed decisions.We have a network of dealerships nationwide, strengthened by a recognized brand, offering a wide variety of new and...


  • Austin, Texas, United States Pain Control of Texas PLLC Full time

    Job DescriptionJob Title: Surgical CoordinatorPain Control of Texas PLLC is seeking a highly organized and detail-oriented Surgical Coordinator to join our team. The ideal candidate will have excellent communication skills, be able to multitask, and work well under pressure.Responsibilities:Schedule surgical procedures for patients, including pre-operative...


  • Austin, Texas, United States All Medical Personnel Full time

    Contact Center Specialist Job DescriptionAs a Contact Center Specialist at All Medical Personnel, you will be responsible for professionally and enthusiastically answering incoming calls and electronic requests from patients, family members, and other external parties to register new patients, schedule healthcare appointments, answer questions, handle...


  • Austin, Texas, United States KAD Full time

    Job DescriptionWe are seeking a highly organized and customer-focused Dental Treatment Coordinator to join our team at KAD. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient experience for our patients.Key Responsibilities:Maintain a high level of customer service at...

  • Front Desk Coordinator

    2 months ago


    Austin, Texas, United States Pain Specialist of America LLC Full time

    Job SummaryPain Specialists of America LLC is a leading provider of comprehensive pain management services. We are seeking a highly skilled and customer-focused Front Desk Coordinator to join our team.Key ResponsibilitiesProvide exceptional patient experience by ensuring timely and efficient check-in, payment processing, and paperwork completion.Manage...