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Events Marketing Coordinator

2 months ago

Short Hills, United States Doceree Full time

Doceree is the leading Global network for HCP-only programmatic messaging, reshaping how pharmaceutical brands and healthcare agencies connect with physicians. Our Award-winning platform offers unprecedented end-to-end targeting and engagement solutions, driven by cutting-edge AI-enabled proprietary technology.

We are a Series B start-up backed by top VCs: Creaegis, Eight Roads Ventures and F-Prime Capital. Our Best Place to Work certifications reflect a dynamic team of individuals driven by an unwavering passion to make a meaningful impact on the world through ground-breaking technology. We are on seeking exceptional, ambitious, and multifaceted teammates ready to join us on this thrilling mission. Are you ready to be part of something extraordinary?

What You'll Do

We're looking for an energetic, creative organized events person to support and help create awareness for the Doceree brand. Our commercial teams will create and strengthen relationships with new and key customers through industry trade shows and custom experiences, both in-person and virtually with your assistance.

The Coordinator of Events Marketing will work closely with the Events Director supporting internal Commercial Teams while working with external vendors.

  • Day-to-day contact for conference-related / sponsorships (staff and vendors)
  • Assist with the planning and execution of conferences, events, sponsorships, employees offsite, holiday parties, etc.
  • Proven project management, organizational skills, and attention to detail.
  • Ability to prioritize and manage multiple responsibilities with shifting priorities and timelines
  • Ability to work both independently and in a team, collaborative
  • Assist with data tracking (RSVPs, personal information, etc.).
  • Reconcile the Events & Conferences Corporate Amex card (collect and track expense receipts.
  • Manage all billing and payments for all event-related expenses (invoicing, check requests, payments.)
  • Maintain Events & Conference closet and inventory (premiums/collateral).
  • Create and manage shipping manifest for certain events, oversee the packing of all items in the most organized way possible (clearly labeling each boxs content, numbering boxes, etc.) tracking until destination.
  • Order corporate-level awards/items
  • Assist with the research of hotels, restaurants, and meeting spaces for upcoming events.
  • Assist with budget management for events.
  • Clear and concise communication.
  • Help with the maintenance of the electronic storage system as it relates to events.
  • Facilitate pre and post-event evaluation reports.
  • Maintain and coordinate Company association participation.
  • Assist in onboarding of event speaker (including collection of logo, bio, photo and logistical information).
  • Maintain and update spreadsheets of event timelines, action items, and future plans.
  • Create session documents for panel prep sessions as needed.
  • Assist in managing any agenda updates, run of show documents, website, etc.
  • Perform other duties as required.

Who You Are

  • Prior experience in event planning and coordination
  • Demonstrated ability to manage multiple projects at the same time
  • Strong communication and interpersonal skills
  • Ability to work collaboratively with cross-functional teams
  • Detail-oriented with excellent organizational skills
  • Flexibility and willingness to work irregular hours as dictated by event schedules and timelines and global offices
  • Fast learner with an entrepreneurial spirit that works well under pressure and remains calm
  • Always thinking one step ahead
  • Energetic, with an outstanding work ethic
  • Flexible & adaptable to the situation
  • Team player who responds quickly to requests from supervisors
  • 2+ years in events marketing
  • BS degree - marketing and communications preferred
  • B2B experience, preferably in media, start-up environment a plus
  • Experience servicing or working at an Ad Sales Media organization a plus
  • Advanced proficiency with English language, Word, Excel and PPT a plus

Benefits

  • Competitive salary and bonus plan
  • Stellar health care plan options for you and your family (Medical, Dental & Vision)
  • 401K + 4% Matching
  • Generous PTO, vacations & sick leave
  • Extensive paid parental/maternity leave
  • Referral bonuses
  • Team events

At Doceree, we know that our Companys strength lies in the diversity of our employees. Doceree is proud to be an Equal Opportunity Employer and we provide equal employment and advancement opportunities to all individuals, regardless of their race, colour, national origin, religion, sex, parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, immigration status, or any other status protected under applicable federal, state and local laws. If you have a disability or special need that requires accommodation, please let us know in advance.