Human Resources Operations Specialist Baker, LA

4 weeks ago

Los Angeles, United States CareerBuilder Full time

The Human Resources Operations Specialist is responsible
for maintaining and contributing to the improvement of Human Resources Department
systems, processes, and records for multiple companies while providing support
to management, employees, and other Human Resources team members.
Responsibilities and Duties

At a minimum, the following is a basic description of
typical duties and responsibilities expected of the Human Resources Operations Specialist.
These duties are not exhaustive and are subject to change as the needs of the
organization require.
Assist hiring
managers with recruiting and hiring employees.

Maintain Applicant
Tracking System, ensuring data and activities relatedto open jobs remaincurrent.
Post and update jobs
with source(s) selected by hiring manager, i.e.,online job boards, executive search firm, college career
centers,etc.
Phone pre-screen
candidates and perform reference checks and verifications of employment, as
requested by hiringmanagers.
Provide guidance and arrangements for candidates
to complete company assessments.
Arrange
pre-employment background check and drugtesting
with vendor, communicate next steps with candidates, and inform hiring manager
when results become available.
Draft
official offer letters and job descriptions.

Maintain assessment
system and score reports.
Verify charges
billed for assessments and pre-employment screenings.
Conduct HR Welcome
Call with new hires to explain policy and benefit information, review
onboarding tasks, and answer any questions.
Maintain onboarding
tasks established in HR system and assist employees and management to ensure
timely execution of required documentation.
Respond to employee
inquiries about company policies, procedures, and benefitprograms.
Maintain monthly
head count workbook.
Provide guidance and
necessary documentation for employees requesting extended leave from work, based
on their eligibility for FMLA, state leave programs, short-term disability, or
long-term disability.
Track employee leave
events and documentation, respond to provider inquiries, and keep management
apprised of updates necessary for staffing.
Maintain integrity
and confidentiality of human resource files and records.
Compile quarterly HR
newsletter with content relevant to company culture, best practices for employee
relations, and talent management trends in the workplace.
Stay abreast of
employment law changes and communicate as applicable to internal management.
Report and
correspond with workers compensation carrier, employee, and management
regarding work relatedinjuries.
Maintain and report
monthly safetystatistics and DART reports.
Respond to
unemployment claims and inquiries from outside sources with appropriate
consent.
Conduct training for
HR-related systems andprocesses.
Collaborate with HR Manager
to plan and execute employee training and company-wide communication.
Conduct exit
interviews with employees voluntarily resigning and summarize and track trends for
executive leadership.
Participate in
special projects and perform other HR related duties as required and assigned
by the HRManager.
Required Qualifications

High
school diploma or equivalent, with some business college related courses
Two or more years of Human Resourcesexperience
Excellent
written and oral communication skills
Detail orientated with strong critical thinking
and analyticalskills
Ability to maintain confidentiality and handle
sensitiveinformation
Excellent organizational and time managementskills
Ability to effectively multi-task and work
independently on assignedtasks
Operate with high integrity, maintaining
positive relations with co-workers, employees, and all levels of management
Strong work ethic;self-motivated
Microsoft Office proficiency, including Word,
Excel, andOutlook
Preferred Qualifications
Bachelors degree in Human Resources, Business
Administration, or relatedfield
Five or more years of Human Resourcesexperience
SHRM-CP or PHRcertification
Company Benefits

401k withCompany Match

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long-term disability

Short-term disability

Paid Time Off

Paid Holidays

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