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Commercial Property Manager

4 months ago

Eugene, United States Silva Management Company LLC Full time

JOB TITLE: Commercial Real Estate Property Manager

Commercial Real Estate management company looking for an experienced property manager for an established and growing management company.

Principal Duties and Responsibilities

Leasing and Contracts:

Experience working with commercial leases and vendor contracts is a must.

Experience balancing property financial and leasing records as well as overseeing building facility maintenance and management.

Administrative:

Ensure compliance with all federal and state OAR & ORS relevant laws and regulations

Maintain all statutory required records

Financial:

Review all financial reports to ensure they are accurate

Prepare and distribute monthly owner reports

Review and code invoices

Prepare annual budgets

Reconcile tenant accounts

Accomplish property owners objectives by forecasting projects & maintenance needs; analyzing and correcting budget variances; scheduling expenditures; initiating corrective action

Maintenance/Projects:

Maintains property by enforcing rules of occupancy; inspecting vacant units, scheduling repairs; ensuring safety; planning renovations; contracting/managing vendors

Implements preventative maintenance programs

Performs detailed property inspections and documents findings

Tenant Relations:

Resolve tenant complaints and concerns in a timely and efficient manner

Negotiate, prepare and enforce lease agreements

Complete all required paperwork for new tenants

Ensure the premises is ready for new occupants

Maintain consistent relationships with tenants

Oversee tenant improvements to ensure construction and building rules are followed

Respond to site when needed

Property Owner Relations:

Resolve and answer owner questions and/or concerns in a timely manner

Communicate with owner upon completion of budget projects and unexpected expenses

Prepare monthly maintenance and financial reports for owners

Prepare, send and review annual budget with property owner

Vendor Management:

Periodically obtain bids for services/products to make sure pricing remains competitive

Schedule and monitor vendors on all maintenance and projects

Inspect vendor work and services to ensure high quality and completion of work

Negotiate on behalf of owner to achieve high quality and cost-effective services

Review and sign contracts on behalf of owner

Staff Management:

Direct and control all assistant personnel to ensure property is being properly maintained and owner objectives are being met

Monitor expenditures and mileage reimbursement of assistant personnel

Ensure all accounting department functions are being performed and followed in accordance to all federal and state OAR & ORS relevant laws and regulations

Required Education:

Completion of the 60-hour Oregon Property Manager pre-license course

Passing of the Oregon Property Manager License State Exam

Performance Characteristics:

Honesty, integrity, loyalty, quality, accuracy, timeliness, and thoroughness of work performed; ability to communicate effectively and develop good working relationships with others. Must follow federal and state OAR & ORS relevant laws and regulations at all times.

Knowledge, Skills and Abilities:

Knowledge of relevant local, state and federal legislation and regulations

Must be able to organize and efficiently complete multiple tasks at once

Exercise good business judgment in making daily decisions with short-term and long-term interests of the owners, tenants and company in mind

Work effectively and cordially with a wide variety of people and situations, both pleasant and unpleasant

Maintain the integrity of highly confidential business information

Above average verbal, written and data entry skills

Must be able to respond effectively with time pressures, stress and rapid change

Working knowledge of budgets and financial statements

Working knowledge of contracts and agreements

Working knowledge of building and grounds maintenance

Understanding of financial and accounting principals

Understanding of customer service principles

Requirements:

A reliable, insured vehicle

Valid Oregon Driver’s License

Proficient in Microsoft Word, Excel and Outlook

Proven success of prioritizing and multi-tasking in busy environment

Must be willing and able to travel to various property sites

Detail oriented with ability to manage time efficiently

Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints

Must work well independently and as part of a team

Working Conditions:

Work is performed both in the business office and on site at the managed properties. Regular work hours are normally Monday through Friday from 8:00am to 5:00pm with a 1-hour lunch break. Licensed Property Managers will also respond to emergency calls outside of normal business hours.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

Paid time off

Experience level:

2 years

Schedule:

Monday to Friday

Experience:

Property management or related: 3 years (Required)

License/Certification:

Property Management License preferred (Preferred)

Work Location: In person

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