Grants and Contracts Manager

1 month ago

Virginia Beach, United States Dexis Consulting Group Full time

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.

Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

Dexis is seeking a Grants and Contracts Manager to support cradle-to-grave grant and contract administration for USG clients, predominately the U.S. Agency for International Development (USAID), the Department of State (DOS) and the Department of Defense (DOD). The Manager will be an integral part of Dexis' Contracts team and will work alongside our experienced Contracts, Grants and Procurement Director and Contracts team members to guide Dexis HQ and field teams on contractual requirements, federal rules/regulations, and corporate guidelines and policies to ensure compliance and mitigate risk.
Responsibilities

  • Review grant and cooperative agreement packages, negotiate and prepare complex grants, cooperative agreements, amendments/modifications and supporting documentation, and prepare all pertinent documentation for new grants and cooperative agreements.
  • Independently manages day-to-day duties and assigned responsibilities with detailed understanding of contractual requirements and the relevant policies and regulations.
  • Actively engage across project management units and country teams to advise on grant compliance issues.
  • Oversee compliance in subcontract management, grants, and the hiring and oversight of consultants.
  • Negotiate subcontract agreements, support development of small business subcontracting plans on proposal efforts and ensure appropriate prime contract flow-downs are incorporated into subcontract agreements.
  • Review requests and draft agreements for consultancies.
  • Advise project management units to ensure efficient, effective and compliant performance throughout entire project by providing guidance on contractual issues, interpreting regulations and contractual requirements, reviewing client requests and budget modifications, ensuring risk mitigation and management, etc...
  • Proactively identify and raise all potential compliance issues, work to correct the situation, and follow up to ensure corrective action is taken; elevates contractual concerns as appropriate.
  • Conduct regular research of USG rules and regulations as related to USAID, DOS, DOD and other clients (e.g., AIDAR, FAR, ADS, 2 CFR 200) to ensure compliance.
  • Contribute to quality control/quality assurance oversight in all grants and contracts processes through the development, implementation, and continuous refining and improvement of Contracts processes, systems, tools, platforms, and best practices.
  • Review terms and conditions of new prime awards, subcontracts, cooperative agreements and modifications issued to Dexis and provide guidance and interpretation.
  • Partner with proposal teams to review solicitations, teaming agreements, NDAs, and other related documents for bids.
  • Ensures the preparation and review of documents for internal or external audits.
  • Advise and/or lead the development of project and corporate policies, procedures, templates, and supplementary guidance resources related to contracts and grants administration and compliance.
  • Develop, lead, and coach project teams, HQ staff, and field staff on management of grants under contract and subawards; provide mentorship to junior level staff members within the Contracts team.
  • Ensure project compliance through regular revision of project procurement, acquisition and grant files and advise on corrective actions, as needed.
  • Lead the development of project- and corporate-level training content.
  • Perform related work as assigned.
Qualifications
  • Bachelor's degree in a related field
  • At least 7 years of relevant professional experience
  • Fluent or advanced Spanish
  • In-depth knowledge of FAR, AIDAR, ADS 350 and 303, 2 CFR 200, and Department of State Standardized Regulations (DSSR)
  • Experience supporting USAID-funded programs
  • Strong understanding of Cost Reasonableness - Cost Principles and Audit Requirements for Federal Programs
  • Strong problem-solving and negotiation skills as well as exceptional customer support (both internally & externally)
  • Sound business judgment and demonstrated ability to provide contractual oversight by identifying and presenting to management program issues and providing solutions
  • Prior experience developing policies, procedures, and templates
  • Hands-on experience with all contract types - cost reimbursable (CP), FFP, T&M, IDIQ
  • Proficiency in Microsoft Excel & Word
  • Excellent organizational skills with a willingness to take initiative
  • Ability to manage and prioritize tasks with multiple deadlines
  • Excellent oral and written communications skills


Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" - that's how Dexis goes "all in." How will you?

If you are passionate about this opportunity, apply now

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.

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