HR & Front Desk Coordinator

1 month ago

Seattle, United States Culinex Full time
FUTURE DIFFERENCE MAKERS WANTED

CuliNEX is dedicated to continuous learning and exceeding our clients' business goals by developing delicious, clean label foods that create a better planet, healthier people and happier communities. We continue to grow. And while we continue to add like-minded people and passionate food professionals to our team, we never forget our roots. We're a group of friends who think of our place more as a boutique than your typical office.

Are you Hungry, Humble and Smart?

If so, then CuliNEX may be the place for you These are the core requirements for every employee at our company. If you are looking to accelerate your career in Human Resources, let's start the conversation today.

Our Company

Since2005, CuliNEX has been the industry's premier consulting firm providing product development & strategic business services focused on clean label food products. While maintaining our commitment to continuous learning, we exceed our client's business goals by developing delicious, clean label foods that create a better planet, healthier people and happier communities.

What We Do

We're passionate about creating great tasting, wholesome food. We specialize in assisting brand owners, food manufacturers, ingredient suppliers and retailers with achieving their growth goals by bringing successful products to market. Our expertise covers a wide variety of food product categories including frozen, refrigerated and shelf stable products, seafood, bakery goods, soups and sauces, dairy products, grains, produce and snack items.

About you

We are seeking a dynamic and friendly teammate who is extremely well organized, loves a good challenge and good people to work with. The ideal candidate will have strong people skills and a willingness to jump in and help in multiple areas without losing sight of priorities. An ability to deliver on tight deadlines while ensuring day to day tasks are managed appropriately. A sense of humor combined with a sense of pride in your work and a commitment to doing your part to enable the team to succeed. Tech savvy, you can work well with Microsoft's full suite of products including Office 365, Teams and Share Point as well as a wide variety of other software products. The ideal candidate is a highly detailed and organized individual who can manage competing priorities with grace and find solutions with a positive attitude.

Interested? Read on

Job Title: HR & Front Desk Coordinator

Status: Part-Time, Hourly

Department: People Operations

Reports to: Director of People Operations

Schedule: 7am - Noon, M-F, (some flexibility as needed)

Work Location: Tukwila, WA

Job Summary and Mission

This job contributes to CuliNex' success by supporting day-to-day functions through administrative support for the People Operations Department and reception duties at the front desk. The HR &Front Desk Coordinator maintains a positive working environment through the organization and the support of team members and visitors while exemplifying company values. Experienced in handling a wide range of both administrative and HR related tasks and able to work independently or collaborate effectively. The HR & Front Desk Coordinator must exhibit CuliNex Core Competencies and adhere to its Core Values (see exhibits A and B).

Summary of Key Responsibilities

Essential job functions include but are not limitedto the following:
  • Administrative assistant for Director Of People Operations
    • Be an ambassador of the unique CuliNEX Culture.
    • Assist with recruitment and onboarding including sourcing candidates through various channels. Coordinate interviews and assessments. Facilitate the onboarding process for new hires including Best First Day Ever.
    • Employee Records Management - Maintain accurate and up-to-date employee records in company HRIS (Rippling). Process changes in employee status, such as promotions, transfers, and terminations.
    • Benefits Administration - Assist employees with inquiries related to benefits programs. Collaborate with benefits providers and insurers to resolve issues.
    • Assist with HR Policies and Procedures - Communicate HR policies and procedures to employees. Assist in the development and implementation of HR policies and initiatives.
    • Employee Relations - Serve as a point of contact for employee relations issues and concerns. Support conflict resolution and mediation processes in collaboration with the Director of People Operations.
    • Assist with Training and Development - Coordinate training sessions and programs. Track employee training progress and compliance.
    • HR Compliance - Stay up-to-date with federal, state, and local employment laws and regulations. Ensure HR practices and policies are in compliance with applicable laws. Assist with audits and compliance reporting as needed.
    • HR Administration- Manage HR-related documentation, including forms, reports, and correspondence.
    • Payroll Support - Assist with payroll inquiries and discrepancies. Verify timekeeping records and attendance data.
    • Assist with HR projects and initiatives and provide administrative support to the Director of People Operations as needed.
  • Front Desk Reception
    • Light phone work and visitor assistance while maintaining security, confidentiality, and positivity.
    • Mail & package receiving of both perishable and non-perishable deliveries and/or processing to include scanning, documenting, notifications, shipping support, delivering packages to intended recipients.
    • Event planning and support to include location booking, food and beverage ordering, decoration, or other set up as needed.
    • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports for each department or team as requested.
    • Manage office services by ensuring office operations and procedures are organized, correspondences are timely, filing systems are organized, supply requisitions are reviewed and approved and that clerical functions are properly completed
    • Manage office records and set policies and procedures for the protection, retention, disposal, and retrieval of company records and physical assets.
    • Administrative support as needed from dept heads or team members
    • Special tasks as assigned
Education and Experience
  • A minimum of two years' experience in an HR administrative support role.
  • A strong sense of initiative and a process-improvement mindset.
  • Highly flexible, creative problem solver, with a strong ability to multi-task.
  • Highschool diploma required
Knowledge, Skills and Abilities
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to maintain strict confidentiality handling sensitive information.
Physical Work Abilities and Requirements:
  • Mobility: The HR & Front Desk Coordinator may be required to move around the office environment to perform various job duties, such as delivering documents, attending meetings, and assisting colleagues.
  • Dexterity: The position may involve the use of computers, telephones, and other office equipment, requiring the ability to manipulate small objects and perform repetitive tasks with accuracy.
  • Visual Acuity: The HR & Front Desk Coordinator must have sufficient vision to read documents, view computer screens, and operate office equipment effectively.
  • Hearing: The ability to hear and understand verbal communication is essential for effective interaction with colleagues, supervisors, and external parties.
  • Communication: Strong verbal and written communication skills are necessary for conveying information, responding to inquiries, and providing excellent customer service.
  • Sitting/Standing: The HR & Front Desk Coordinator may be required to sit or stand for extended periods while performing job duties.
  • Lifting/Carrying: Occasional lifting and carrying of light to moderate objects, such as files, supplies, or equipment, may be required.
  • Manual Dexterity: The ability to perform tasks that require precise finger and hand movements, such as typing, writing, and operating office machinery, is essential.


Our organization is committed to providing reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, consistent with applicable laws. Applicants and employees requiring accommodations should contact Carrie Schuman, Director of People Operations to discuss their needs.

This statement serves as a guideline and does not constitute a comprehensive list of all physical work abilities and requirements associated with the Administrative Assistant position. The duties and responsibilities of the position may evolve over time, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

For further information or inquiries regarding our commitment to equal employment opportunity please contact Carrie Schuman, Director of People Operations.

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