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Property Administrator

2 months ago

Salt Lake City, United States Unico Properties Full time
PROPERTY ADMINISTRATOR (Salt Lake City, UT)

Come work for one of Puget Sound Business Journal's Top 100 Best Workplaces in 2023

ABOUT UNICO PROPERTIES LLC

Unico Properties LLC, a subsidiary of Unico Investment Group LLC, is a commercial real estate investor, developer, and full-service operator focused on office assets in emerging markets throughout the United States.

Since 1953, Unico Properties has created places where people want to be, curating environments that foster the well-being of people and communities. Unico is committed to building and operating sustainable real estate-buildings that protect our planet's resources and are healthy and productive places to live and work.

ABOUT OUR BENEFITS

We offer competitive pay and generous benefits, including:

  • Three benefit plans to choose from, including company-paid coverage for employees' medical, dental and vision in full for those on the High-Deductible Health Plan. We also cover a portion of the premium for dependents on the High Deductible and base plans.
  • 12 weeks of paid parental leave for birth or adoption.
  • 401(k) plan with up to $9,000 in employer matching each year, 401(k) after-tax elections allowed up to 415(c) limit.
  • Starting with 3 weeks of flexible paid time off (PTO), which increases with tenure.
  • 11 paid holidays off each year.
  • 12 hours of paid volunteer time and $200 charitable contribution matching each year.
  • Up to $2,000 Education allowance yearly.
  • Required licensing and training covered at 100%.
ABOUT THIS POSITION

The Property Administrator supports the on-site, day-to-day property management functions of a commercial office building(s) by performing tasks in the areas of administration, tenant relations, property appearance, leasing, reporting, and construction management.

Essential Functions include but are not limited to:
  • Enter and track work order requests and coordinate with vendors such as janitorial, signage, landscaping, painting, and security.
  • Provide administrative and general office support for Property Management and Engineering staff such as filing, providing front desk coverage, processing mail, document preparation, records maintenance, coding and processing invoices, assigning and maintaining logs of purchase orders, confirming and auditing visa statements, ordering supplies, preparation/delivery of mail, and maintaining office equipment.
  • Track vendor and tenant insurance certificates.
  • Track data such as LEED and EnergyStar maintenance and administrative license and certification renewals.
  • Support day-to-day tenant activities including coordinating keys, issuing access cards, writing tenant bulletins, coordinating tenant move in/out, organizing special events, and scheduling freight elevators and conference rooms.
  • Assist in building marketing and new and renewal leasing activities including lease administration, reporting, and events.
  • Maintain property appearance and condition by coordinating and overseeing the quality of vendor's delivery of services such as janitorial, landscaping, and signage.
  • Assist with close out of tenant improvement or building capital projects.
  • Assist with compiling information and writing reports.
  • Assist with Accounts Receivable calls and collection of tenant rent.
  • Assemble monthly reporting and annual budgets for distribution.
  • Support Unico's investment teams with due diligence for building acquisitions and sales.
  • Build positive business relationships, and promote a culture and demonstrate leadership that is committed to excellent service and sustainability.
  • Track and assist in negotiating market common service contracts.
  • Assist and track market common budgets.
  • Assist in monthly tenant bill backs and utility recovery billings.
ABOUT YOU

Do you have the skills and meet the qualifications below? If so, we want to hear from you

SKILLS
  • Excellent customer relation skills and experience, with ability to interact with the general public
  • Excellent communication skills
  • Ability to analyze moderately complex administrative details, such as planning, scheduling, reporting, and displaying data
  • Ability to operate various computer software programs, specifically Microsoft Office Tools
QUALIFICATIONS
  • High School diploma or equivalent
  • 1-3 years' experience in a customer service and/or administrative position


ADA REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to: work at a stationary work space for long periods of time, with mobility to move throughout the office; use a PC, constantly reaching with hands and fingers and keyboarding extensively; work in close contact with small and large groups as frequent communication with others is required, including use of the telephone; be able to read and write documents in hard and electronic copy, including those requiring great attention to detail; have the physical strength and agility to handle routine office tasks and machinery. Occasional travel may be required for certain employees depending on location.

This position is in a standard office environment with desktop business equipment and frequent telephone calls.Noise level is moderate.Frequent interruptions are common, while under deadlines and time constraints.

Unico Properties LLC is an equal opportunity employer. All candidates will receive consideration without regards to disability, protected veteran status, or any other status or characteristic protected by applicable local, state, or federal law.

If the applicant requires accommodation during the recruitment process, please reach out to careers@unicoprop.com.

EEO Employer/Disabled/Vets