OPERATIONS SPECIALIST

4 weeks ago

Miami, United States Royal American Companies Full time

Job DetailsLevelExperiencedJob LocationRAM Miami Satellite Office - Miami, FLPosition TypeFull-Time (30 + hours/week)Education LevelHigh School/EquivalentTravel PercentageUp to 50% Job ShiftDays/Nights/Weekends/HolidaysJob CategoryManagementDescription*Valid Driver's License required; Bilingual preferred.Under the direct supervision of the Regional Vice President, the Operations Specialist is responsible for assisting as needed to provide leadership and direction to associates as assigned. They mentor and ensure all associates support the corporate mission and understand their role in achieving these established goals. The Operations Specialist supports and coaches associates to enhance individual and Community performance and provide excellent customer service to residents. Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism. Essential Job Duties and Responsibilities: This job description does not list all duties that will be required of this position. You may be required to perform other duties, as requested by your supervisor. Oversight, direction, and assistance of assigned property during and after office hoursSupervise and provide training to community associates as requestedWork with management to establish and meet clear objectives and goals for all workshops, activities, and projectsAssist with property acquisitions as needed by Senior ManagementAdapt training methods and instructional materials to meet training needsPlan and conduct activities for a balanced program of instruction, demonstration, and work time that provides employees with opportunities to observe, question, and investigate materials and processes covered during training sessionEvaluate and report property performance as requested Report property performance and provide constructive feedback to improve performanceCreate positive, welcoming, supportive environment for residents, visitors, and community associates Attract, screen, and select prospective residents in accordance with federal, state, governing program laws and regulations utilizing the set Resident Selection CriteriaMaintain knowledge and awareness of market conditions affecting leasing and operationsDevelop and execute effective marketing and advertising campaigns for apartment leasing Assist with development and implementation of resident services programmingMaintain sound rent collection procedures, including following up with delinquent accountsDeliver rent deposits to bank and submit relevant documentationOversee security deposit administration including inspecting units to determine resident's balance or refund, prepare disposition letters, and process security deposit returnsMaintain familiarity with all procedures and requirements for accounts payableMaintain effective and efficient record-keepingMonitor landlord-tenant relations and mediate disputes when necessaryUtilize maintenance software program to enter in and track service request, and regularly review maintenance reportsConduct walk-through and follow up for vendor's work on siteInspect apartments for move in condition and turn over statusInspect property grounds, office, community room(s) and all other amenities to ensure they are clean and maintainedEnsure all contractors/vendors have approval from Vendor Compliance prior to performing any work on the property, once approved monitor the activities being performedKnowledge, Skills and Abilities (KSAs):Ability to perform all functions of an on-site Administrative roleMaintain cellular phone service and the ability to accept on-call requests for property's answering service and maintenance during hours when office is closedStrong leadership skills, communication skills, and decision-making abilities. Must be able to motivate portfolio and team members to accomplish company goals and expectations Requires the ability to perform and handle interruptions in a rapidly changing, multi-tasking environment in an appropriate mannerTraining and facilitation skills with a focus on adult learning principles and content understandingWork requires high attention and mental demands including the ability to prioritize and process information with accuracy and claritySound understanding of progressive multi-family management and operations as it relates to management of assets, personnel management, office operations, budgeting, and planningMust be able to provide excellent customer service and effectively and professionally communicate in e-mail, by phone, or in person, during course of the workdaySuperior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexibleProfessional communication skills, public speaking ability, resourceful, and well organizedHigh degree of creativity, coupled with sound business judgmentAn aggressive self-starter, yet diplomatic to effectuate positive relations with subordinates and peers. Performance oriented and highly motivated to produce resultsComputer literacyExcellent written and oral communication skillsWork flexible schedule, including evenings, weekends, and the ability to travel on short noticeEducation and Experience:High School Diploma or EquivalentProperty/ Community Manager state level license where requiredMinimum three (3) years property management experience preferredProficiency in One Site preferredComputer literacyExperience in affordable housing, Tax Credit, HUD and/or Rural Development strongly preferredThe following designations are preferred: ARM (Accredited Residential Manager), CAM (Certified Apartment Manager)Physical Demands:Travel independently for the purpose of conducting property business. Must have a valid driver's licenseWork in an office environment for eight hours, dailyAbility to accept on-call requests for property's answering service and maintenance during hours when office is closedMust be able to access all areas of the property's grounds and structures, including multilevel structures, with or without the aid of an elevatorAble to work with at a computer for a minimum of 7 hours daily either standing or sittingCommunicate effectively face-to-face, by phone, email, GoToMeetings and/or Zoom, Webinars, pre-recorded training sessions, through formal business writing, etc. with employees, superiors, colleagues, and individuals inside and outside the CompanyEffectively communicate with applicants, residents, vendors and supervisors in e-mail, by phone, or in person regarding day-to-day operations of the property

  • Operations Specialist

    4 weeks ago

    Miami, United States Florida Southern District Court Full time

    Main content Job Details for Operations Specialist Court Name/Organization: Florida Southern District Court Overview of the Position: This is a generalist position. Incumbent performs work related to operational case processing activities including receiving legal documents, managing records, docketing, performing quality control checks, and processing...

  • Flight Operations Specialist

    5 days ago

    Miami, United States AEG FUELS Full time

    Company Description:Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.AEG Fuels serves its clients through longstanding...

  • Flight Operations Specialist

    6 days ago

    Miami, United States AEG FUELS Full time

    Company Description:Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.AEG Fuels serves its clients through longstanding...

  • Flight Operations Specialist

    5 days ago

    Miami, United States AEG FUELS Full time

    Company Description:Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.AEG Fuels serves its clients through longstanding...

  • Operations Support Specialist

    2 weeks ago

    Miami, United States Bellwether Staffing Solutions Full time

    We are currently recruiting for an Underwriting Operations Specialist / Sales Support in Miami, FL (Brickell office). Hybrid schedule (in-office 2 days - remote 3 days a week). This is a great opportunity to join a growing operations team. The Operations Specialist is responsible for providing administrative support and continuous improvement to the business...

  • Operations Support Specialist

    2 weeks ago

    Miami, United States Bellwether Staffing Solutions Full time

    We are currently recruiting for an Underwriting Operations Specialist / Sales Support in Miami, FL (Brickell office). Hybrid schedule (in-office 2 days - remote 3 days a week). This is a great opportunity to join a growing operations team. The Operations Specialist is responsible for providing administrative support and continuous improvement to the business...

  • Bilingual Operations Specialist

    4 weeks ago

    Miami, United States Bellwether Staffing Solutions Full time

    Bilingual Operations Specialist (Miami, FL) We are currently recruiting for a Bilingual Operations Specialist in Miami, FL (Brickell Financial District). Hybrid schedule in-office and remote. Must be bi-lingual - Spanish a must and Portuguese is a plus. The Operations Specialist will primarily support the business, growth and development of various insurance...

  • Securities Operations Specialist

    4 weeks ago

    Miami, United States Itau Full time

    As a Securities Operations Specialist, you will play a crucial role in ensuring the smooth and efficient execution of various securities-related processes. Your responsibilities will encompass a range of tasks to support the firm's trading activities, compliance, and client interactionsDuties & Responsibilities•Trade Settlement, Securities Clearing and...

  • Securities Operations Specialist

    3 weeks ago

    Miami, United States Itau Full time

    As a Securities Operations Specialist, you will play a crucial role in ensuring the smooth and efficient execution of various securities-related processes. Your responsibilities will encompass a range of tasks to support the firm's trading activities, compliance, and client interactions Duties & Responsibilities •Trade Settlement, Securities Clearing and...

  • Sales Operations Specialist

    5 days ago

    Miami, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking a Merchant Onboarding Specialist to work for one of our top global tech clients in Miami, FL! Pay: $35-$40/hr. depending on experienceLocation: Miami, FLSchedule: M-F 8a-5p What You’ll Do:Manage a pipeline of accounts and communicate with restaurant partners to guide them through the onboarding process,...

  • Sales Operations Specialist

    5 days ago

    Miami, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking a Merchant Onboarding Specialist to work for one of our top global tech clients in Miami, FL! Pay: $35-$40/hr. depending on experienceLocation: Miami, FLSchedule: M-F 8a-5p What You’ll Do:Manage a pipeline of accounts and communicate with restaurant partners to guide them through the onboarding process,...

  • Operations Support Specialist II

    1 week ago

    Miami, United States Educational Federal Credit Union Full time

    Job Summary: Provide frontline staff with support and guidance related to check negotiation and specialized account services, such as Trusts, Guardianships, Estates, and Powers of Attorney. Centrally administer the Safe Deposit Box, Notary, and Medallion Signature Guarantee programs. Duties & Responsibilities:Maintain an advanced knowledge of credit union...

  • Leasing Operations Specialist

    4 weeks ago

    Miami, Florida, United States Ocean Bank Full time

    Overview: The Leasing Operations Specialist performs administrative functions for the bank departments, and the leasing tenants.   Responsibilities: Greets customers and directs visitors.  Performs building amenities inspections and shows offices to potential tenants.  Responsible for assisting with all tenant-related matters, such as coordinating...

  • Financial Operations Recovery Specialist I

    1 week ago

    Miami, United States Elevance Health Full time

    Financial Operations Recovery Specialist I Location: The ideal candidate for this role will live within 50 miles of a Elevance Health Pulse Point. The Financial Operations Recovery Specialist I is responsible for setting up and adjusting claims overpayments that have been previously identified. May do all or some of the following in relation to...

  • Financial Operations Recovery Specialist I

    2 weeks ago

    Miami, Florida, United States Elevance Health Full time

    Financial Operations Recovery Specialist ILocation: The ideal candidate for this role will live within 50 miles of a Elevance Health Pulse Point.The Financial Operations Recovery Specialist I is responsible for setting up and adjusting claims overpayments that have been previously identified. May do all or some of the following in relation to cash receipts,...

  • Operations Support Specialist II

    1 week ago

    Miami, United States Educational Federal Credit Union Full time

    Job Summary:Provide frontline staff with support and guidance related to check negotiation and specialized account services, such as Trusts, Guardianships, Estates, and Powers of Attorney. Centrally administer the Safe Deposit Box, Notary, and Medallion Signature Guarantee programs. We encourage you to view and apply directly at edfed.org/careersDuties &...

  • Operations Support Specialist II

    5 days ago

    Miami, United States Educational Federal Credit Union Full time

    Job Summary:Provide frontline staff with support and guidance related to check negotiation and specialized account services, such as Trusts, Guardianships, Estates, and Powers of Attorney. Centrally administer the Safe Deposit Box, Notary, and Medallion Signature Guarantee programs. We encourage you to view and apply directly at edfed.org/careersDuties &...

  • Operations Support Specialist II

    1 week ago

    Miami, United States Educational Federal Credit Union Full time

    Job Summary:Provide frontline staff with support and guidance related to check negotiation and specialized account services, such as Trusts, Guardianships, Estates, and Powers of Attorney. Centrally administer the Safe Deposit Box, Notary, and Medallion Signature Guarantee programs. We encourage you to view and apply directly at edfed.org/careersDuties &...

  • Human Resource Operations Specialist

    4 weeks ago

    Miami, United States Coda Staffing Full time

    Job DescriptionJob Description Overview The HR Operations Specialist provides a quality service (i.e., accurate and timely response and record) to all Company Associates who contact the Shared Service Center with Benefits, Payroll, and other HR inquiries. The role serves as an HR advocate, providing Associates with a forum to express concerns, modeling...

  • Operations Support Specialist I/II

    4 weeks ago

    Miami, United States Educational Federal Credit Union Full time

    Job Description Job Description Job Summary: Provide frontline staff with support and guidance related to check negotiation and specialized account services, such as Trusts, Guardianships, Estates, and Powers of Attorney. Centrally administer the Safe Deposit Box, Notary, and Medallion Signature Guarantee programs. We encourage you to view and apply directly...