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Purchasing Manager
4 months ago
About the role
We are seeking to hire an experienced Purchasing Manager with extensive experience in the Interior Design industry to execute and manage the firm's in-house procurement and expediting division. In collaboration with the design team, coordinate all furnishings to be purchased and installed for multiple client projects running parallel.
Work schedule:
Remote with 1 day in the office once a month.
Days of week: Wed-Fri based on needs of project
Detailed invoice for services, due the end of each month
Responsibilities include:
Responsible for inventory
Place orders on behalf of the client and follow up with orders to ensure we are aware of current lead times or any delays/issues.
Email and phone coordination with vendors, showroom reps, delivery companies, and receiving warehouses as needed to meet deadlines.
Prepare and process purchase orders
Maintain records of all transactions, purchase orders, receipts, and payments
Schedule and verify purchase deliveries
Set up client storage units
Responsible for shipping and customs
Responsible for all damages, returns and claims
Manage relationships with key suppliers to maintain quality of goods and timely delivery
Communicate clearly to establish expectations on the delivery schedule and proactively manage all participants of the supply chain to guarantee the successful completion of the project
Manage the reconciliation efforts, which include resolving any discrepancies, obtaining all supplier and carrier invoices and/or credits, and submitting for immediate processing
Meet project deadlines
Collaborate with Bookkeeper as needed in keeping project monies accurate based on Client approvals, reselections (due to expired reserves, etc.) and payments received.
Requirements:
Bachelor’s degree
5+ years professional administrative coordination/management
Understanding of the Interior Design Industry and the to-the-trade purchasing environment
Excellent written and verbal skills
Understanding of basic accounting principles
Acumen with numbers
High proficiency in Microsoft Office Suite, especially Excel
Proficiency with Design Manager Program
Ability to prioritize and manage work while wearing many hats
Strong sense of ownership and commitment to excellence
Details:
Contractor position
$85 -$95 per hour, depending on experience
20-30 hours per week
Hybrid: remote and in-office work
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