Marketing Assistant/Receptionist

4 weeks ago

Phoenix, United States OpenTech Alliance Full time

Responsible for performing administrative duties to support the operations of the marketing department and company as a whole. Join the marketing team in supporting business opportunities that will increase the company's sales and profitability, meet company initiatives for charitable giving and employee engagement, and build the OpenTech brand. The Marketing Administrative Assistant plays a unique and pivotal role at our company your work impacts every single employee and anyone who walks in the door. As the face of OpenTech, you set the tone for our brand, and provide the first and last experience for anyone our business serves.

This role will support the front desk and general office administration, the OpenTech Experience Center, and the marketing team with executing and tracking various marketing programs. The tasks required of this position will require flexibility, excellent organization and communication skills and attention to detail, and will offer an opportunity to gain competencies in many areas of marketing. They include but are not limited to:

Responsibilities for the Marketing Administrative Assistant

  • Maintain general office and employee areas; coordinate supplies with vendors and manage monthly orders
  • Serve as primary point of contact for all OpenTech guests in person and on the phone
  • Support the marketing team with implementing and monitoring marketing campaigns, employee engagement activities and charitable initiatives
  • Assist with the management of marketing materials and collateral
  • Help coordinate and implement marketing events such as the annual kickoff, holiday party and Experience Center events
  • Help coordinate pertinent details and amenities for Experience Center visitors and other guests
  • Provide administrative and project support for a variety of marketing programs
  • Help maintain database of customer and prospect information
  • Schedule appointments and travel, setup for meetings, deliver and manage mail
  • Research promotional products and vendors
  • Update and maintain information on company websites

Qualifications

  • Proven experience in an administrative role, preferably in a marketing or advertising environment.
  • Previous experience in a receptionist or customer service role is a plus.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and experience with CRM software.
  • Knowledge of marketing principles and techniques.
  • Ability to work effectively both independently and as part of a team.
  • Attention to detail and accuracy in all tasks.
  • Professional demeanor and excellent customer service skills.
  • Flexibility and adaptability to changing priorities and fast-paced environments.

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