Records Management Specialist

1 week ago

Washington, United States PotomacWave Consulting Full time
Job DescriptionJob Description

PotomacWave is looking for a Records Management Specialist to join our team supporting a Federal client in Washington, DC. The individual supporting this position serves as the Office of Intelligence and Counterintelligence’s Records Management Specialist who provides technical support and expert knowledge on the National Archives and Records Administration (NARA) guidelines and compliance standards. 

Responsibilities:

  • Assist with developing policies, guidelines, and requirements for the Office of Intelligence and Counterintelligence Records Management Program requirements.
  • Assist with maintaining and preserving archived materials or assisting office in developing and maintaining the records management program and updating the records disposition schedules.
  • Work closely with the Records Manager on the agency's Records Management Program.
  • Ensures program compliance with federal regulations as set forth in the Code of Federal Regulations, including the Paperwork Reduction Act, the Privacy Act, and the Freedom of Information Act.
  • Assist in reviewing and updating the program office records retention schedules to reflect current NARA requirements.
  • Participate in the development of training materials and assist the program office as a point of contact for the day-to-day records questions and guidance.
  • Ability to analyze, organize and interpret archival records or records systems.
  • Maintain the automated records management and Freedom of Information Act (FOIA) tracking and monitoring system for internal IN use.
  • Assist with the processing FOIA requests and provide assistance with conducting reviews on products in support of FOIA requests.
  • Ability to access and redact classified and sensitive information.
  • Identify situations which may cause potential problems and initiate necessary corrective action.
  • Assist the program records manager with any other duties as may be required either directly or indirectly related to the records management function.

Qualifications:

  • Two (2) or more years of specialized experience in Records Management.
  • Experience and knowledge of records management processes and procedures in order to develop, implement, and coordinate the Records Management Program.
  • Knowledge of NARA codes, regulations, bulletins, and publications.
  • Knowledge in the area of Records Management lifecycles, use, maintenance and disposition of government information and records; and practices and principles of training.
  • Expert on the retention requirements of records supported in new electronic systems.
  • Experience working in classified material preparation and handling at the TS/SCI level.
  • Knowledge of classification management tools and techniques and the ability to apply them to issues or studies to the effectiveness of program operations and/or substantive administrative support functions and organization structures.
  • The ability to communicate effectively orally and in a written format and develop professional relationships with intelligence personnel.
  • The ability to work effectively with tact and discretion with federal and contractor management, and senior managers.
  • Knowledge of federal laws, regulations, policies and procedures related records management, paperwork reduction and management, Privacy Act, information collection, systems of records, certification of documents, files management, and forms design and development
  • Bachelor’s Degree from an accredited university or college; fields such as engineering or business are desirable.
  • The selection of an individual for this position may be conditioned upon his or her successful completion of a counterintelligence-scope polygraph examination.
  • Must have an active TS clearance.

Equal Opportunity Employer/Race/Sex/Religion/Disability/Veteran Status/Sexual Orientation/Gender Identity/National Origin/Age.

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