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Field Coordinator

3 months ago

Chicago, United States Agupdate Full time

Alert a friend or colleague to this open position Field Coordinator Chicago, IL Amplified Digital Agency is looking for a temp-to-hire Field Coordinator in the Illinois/Chicago/Northwest Indiana area. As a Field Coordinator at Amplified Digital Agency, you will play a crucial role in event marketing for the healthcare industry. Your high-energy, go-getter attitude will drive the success of our events. You will gain valuable marketing insights while managing all aspects of event planning, from concept to execution, ensuring seamless and high-quality experiences for our clients. Key Responsibilities: Event Planning: Collaborate with urgent care clients to understand their objectives and goals. Brainstorm and conceptualize event ideas and develop comprehensive plans for sponsorships, charity events, in-house events, expos, trade shows, and local activations. Coordinate grand openings with local community members, the chamber of commerce, and MEC staff. Business Networking: Partner with local businesses to enhance brand awareness and drive traffic. Create community partnerships in the cities we serve. Budget Management: Create and manage event budgets, ensuring cost-effectiveness while meeting client expectations. Organize receipts and invoices associated with event marketing costs. Post-Event Evaluation: Conduct post-event assessments to gather feedback and insights for ROI and future improvements. Responsible for monthly and weekly reporting. Vendor Coordination: Source, negotiate with, and manage vendors, including swag suppliers, healthcare experts, and event venues. Logistics Management: Oversee logistical details such as venue selection, equipment arrangements, guest accommodations, transportation, marketing materials, and security. Timeline Management: Develop and maintain detailed event timelines to ensure all activities are executed on schedule. Manage personal tasks, field days, travel, and daily, weekly, and monthly assignments from the manager. On-Site Management: Lead on-site event coordination, troubleshooting any issues to ensure smooth event execution. Client Communication: Maintain clear, organized, and open communication with internal teams, updating them on event progress and addressing any concerns. Team Collaboration: Work closely with cross-functional teams such as marketing, design, and healthcare operations to ensure seamless event execution. Physical Requirements: Must be willing to wear a heavy mascot outfit and carry marketing supplies. Lift 50+ lbs. as needed for event equipment (tables, tent, swag boxes, chairs, signs). Social Media: Gather content during events for our social media platforms. Strategic Participation: Actively participate in ideation and strategic brainstorming for the entire marketing account. Administrative Tasks: Handle all administrative work for event projects. Manage quality assurance checks, reputation management, social content, clinic operations, creative requests, and create marketing flyers/brochures as needed. Oversee all inventory management for marketing supplies, including taking them to and returning them from events, and tracking who else has them. Qualifications: Bachelor's degree in Event Management, Healthcare Administration, Marketing, or a related field (preferred). Proven experience in event planning and management, preferably in the healthcare or urgent care sector. Exceptional organizational, time management, and multitasking skills. Strong negotiation and vendor management abilities. Excellent communication and interpersonal skills. Proficiency in event planning software and tools. Creative problem-solving skills and attention to detail. Ability to work under pressure and meet tight deadlines. Willingness to work irregular hours, including evenings and weekends, as required. Must own a vehicle and be willing to travel up to 70% throughout Illinois and Northwest Indiana. Additional Information: This role is remote and flexible but will require some evenings and weekends based on event schedules. Compensation days and time off will be adjusted accordingly. Why Join Us? Lee Enterprises offers competitive wages in a dynamic, interesting work environment with career growth opportunities. We offer an extensive benefit program that can be personalized to your needs. Our benefit program includes medical, dental, vision, short and long-term disability, company provided life insurance and supplemental life insurance. In addition, we offer a 401K retirement plan with company match. We also offer generous paid time off to allow the flexibility to balance personal life and work. This includes paid parental leave for new parents. Lee Enterprises is a major subscription and advertising platform and a leading provider of local news and information, with daily newspapers, rapidly growing digital products and nearly 350 weekly and specialty publications serving 73 markets in 26 states. Our core commitment is to provide valuable, intensely local news and information to the communities we serve. Lee Enterprises is proud to be an equal opportunity employer. We are committed to attracting and retaining a workforce whose diversity reflects the communities we serve. Lee embraces change, and we recognize that we must create and maintain a culture of fervent inclusion. For more information about Lee, check us out at www.lee.net. We are focused on building a diverse and inclusive workforce. If you are excited about this role but do not meet 100% of the qualifications above, we encourage you to apply. #J-18808-Ljbffr