Production Coordinator

19 hours ago


Chicago, Illinois, United States Field Museum Full time
Job Overview

The Field Museum is seeking a highly organized and detail-oriented Production Coordinator to support the Exhibitions Production department. This role will collaborate closely with the Exhibitions Production Director, Managers, and Supervisors to ensure the successful execution of projects across the museum's program offerings.

Key Responsibilities
  • Provide administrative support to the Exhibitions Production department, including coordinating meetings, managing schedules, and maintaining departmental records.
  • Assist in the organization of the safety program, working closely with the Manager of Environmental Safety, Planning, and Sustainability.
  • Support Production Managers and Supervisors in all aspects of exhibition production organization, including creating presentations, coordinating meetings, and documenting project documents.
  • Coordinate large meetings, collect mail, order supplies, maintain departmental phone lists and bulletin boards, and perform other activities as needed.
  • Register new vendors in the FM vendor database and coordinate departmental staff travel.
  • Keep Google calendars updated and assist in scheduling meetings.
  • Be willing to assist with limited physical work, when needed.
  • Update and maintain Production schedule and milestones for all projects, pulling from Project Management schedules.
  • Photo organization and upload to Filemaker pro for mount shop needs.
  • Occasional: Radio inventory and upkeep, Lift maintenance, Safety supplies and equipment, tool tracking, equipment tracking, supplies tracking and ordering.
Requirements
  • Bachelor's degree or an equivalent level of education and experience is required.
  • Interest in the humanities and/or STEM is required.
  • A minimum of two years of experience in a museum or similar field (such as a nonprofit or community organization) is required.
  • Well-developed organizational skills, including the ability to work on multiple projects simultaneously, set and manage priorities, and meet deadlines.
  • Must be able to lift 50lbs.
  • Position is Hybrid, working on-site and remotely.
About the Field Museum

The Field Museum is an equal-opportunity employer. We are committed to providing a workplace free from discrimination, embracing diversity, and fostering mutual respect. We value the unique perspectives each team member brings, which empowers our ability to innovate and overcome challenges.

At the Field Museum, we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application, or if you need a reasonable accommodation for completing your application, participating in interviews, or any other part of the selection process, please reach out to us.



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