Customer Support Specialist

3 weeks ago

Ponca City, United States Grand Lake Mental Health Center Full time
Job Details

Job Location
Kay - Ponca City - Ponca City, OK

Position Type
Full Time

Description

CUSTOMER SUPPORT SPECIALIST

DEFINITION:

Employees assigned to positions in this class are placed under supervision where the work assignments are well detailed and well prescribed by the supervisor. The Department Head for this position is the Chief Administrative Officer. This position is immediately supervised by the Operational Director or designee.

JOB DUTIES AND RESPONSIBILITIES:

Responsible and immediately supervised by the Operational Director.

This position is responsible and held accountable for the following duties:

  • Responsible for ensuring a positive client and guest experience for each individual who enters our facility.
  • Maintain general knowledge of daily business operations, able to perform all client facing duties, to include assisting clients with medication pickup, scheduling appointments, collecting and processing ECHO financials and appropriate insurance documents, etc.
  • Assist with facility opening and closing duties.
  • Obtains DMH Member ID and DMH eligibility for individual as applicable.
  • Responsible for creating and editing client charts or episodes in EHR, as applicable.
  • Initiating Client Data Core (CDC), as applicable.
  • Documenting client communication in EHR, as appropriate.
  • Assist client with connection to clinician via iPad and providing a confidential setting for services.
  • Assisting with connection to Crisis for walk-ins and call-ins, as appropriate.
  • Scanning all required documents appropriately into EHR.
  • Assists with finding clinical staff to complete screenings or crisis walk ins.
  • Collect and process deductible and co-payments from individuals served.
  • Assist with processing incoming and outgoing mail and faxes.
  • Responsible for maintaining medication inventory and ensuring compliance with medication protocol.
  • Processes proof of insurance information for DMH consumers.
  • Complete Patient Assistance Program applications and send to the pharmacy in a timely manner.
  • Forwards medical records request in a timely manner to Medical Records Office, ensuring ROIs are completed entirely and accurately.
  • Understands and promotes our Certified Community Behavioral Health Clinic (CCBHC) concept by providing or supporting community-based mental and substance use disorder services; advancing integration of behavioral health with physical health care; assimilating and utilizing evidence-based practices on a more consistent basis; and promoting improved access to high quality care.
  • Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.
  • Participates in staff meetings as needed.
  • Must be willing and able to perform all job-related travel normally associated with this position.
  • Regular and predictable attendance is an essential job requirement.
  • Must meet satisfactory expectations at any scheduled job performance evaluation.
  • Quality of work will be evaluated through training, skill, or special purpose. Must be competent and adequate.


Qualifications

EDUCATION AND EXPERIENCE:

Requires a High School Diploma or equivalent and at least two (2) years experience in a previous receptionist/clerical position. Must be able to perform in data entry and possess knowledge of Windows and Microsoft Applications. Must have experience in multi-tasking, prioritizing and possess the ability to work independently.

KNOWLEDGE, SKILLS AND ABILITIES:

An expectation of core competencies in relation to individuals with co-occurring disorders.

Excellent communication skills including active listening, including the ability to communicate effectively in person, in writing and over the phone.

Knowledge of, or ability to learn area of customer service specializations.

Service-oriented and able to resolve customer needs quickly.

Proficient computer skills and ability to learn how to use applicable software quickly.

Displays the ability to work in a collaborative and team-oriented environment.

Exhibits self-motivation, the ability to multitask and pay close attention to details.

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