Administrative Assistant

Executive Assistant The Executive Assistant provides administrative support to the Senior Leader(s), as assigned. This role also provides administrative and general office manager support to Old National Leaders and provides administrative support and assistance to other Old National staff, including the TN Community Marketing & Engagement Manager, as directed. The salary range for this position is $17.00/hr. - $27.50/hr. The base salary indicated for this position reflects the compensation range applicable to all levels of the role across the United States. Actual salary offers within this range may vary based on a number of factors, including the specific responsibilities of the position, the candidate's relevant skills and professional experience, educational qualifications, and geographic location. Key Accountabilities: Assist and support daily activities of, and calendaring for, Nashville Market President, Southeast Region President and other senior leaders as directed Enter ONB Cares hours for Senior Leader(s) Assist in projects as directed by Management and others Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others Support Community Marketing & Engagement Manager across five SE markets, including: Market Executive Committee meetings Sponsored event attendance Assist with administration of invoices and expense reimbursements Prepare & distribute reports, presentations, spreadsheets as needed Maintain office organization and supplies (Nashville Gulch) Coffee Orders and Office Supplies Other supplies as needed for client/internal events Manage incoming mail and documents Manage ONB sports tickets for: Tennessee Titans Nashville Predators University of Tennessee athletics (football, baseball, basketball) Ensure timely and appropriate handling of confidential and/or sensitive documents Manage incoming phone calls from vendors, customers, etc. Manage sponsorship requests, payments in Coupa and Smart Simple systems Assist with internal and community meetings and events, specifically ensuring strong attendance by ONB associates at sponsored events. This will mean attendance at events, which includes before/after traditional office hours Coordinate meetings and travel arrangements for ONB Leadership Serves as property liaison with property management company and other corporate departments (ONB Facilities Dept) Maintenance Requests Provide administrative support to other ONB staff as directed Key Competencies for Position: Compelling Communication Openly and effectively communicates with others. Effectively and transparently shares information and ideas with others. Tailors the delivery of communication in a way that engages the audience and that is easy to understand and retain. Unites others towards common goal. Asks for others' opinions and ideas and listens actively to gain their support when clarifying expectations, agreeing on a solution and checking for satisfaction. Makes Decisions & Solves Problems Seeks deeper understanding and takes action. Takes ownership of the problem while collaborating with others on a resolution with an appropriate level of urgency. Collaborates and seeks to understands the root causes of problems. Evaluates the implications of new information or events and recommends solutions using decisions that are sound based on what is known at the time. Takes action that is consistent with available facts, constraints and probable consequences. Delights Clients Continuously seeks and applies knowledge leading to a best-in-class client experience. Passionately serves internal/external clients with excellence. Maintains a growth mindset staying current with developments and trends in areas of expertise influencing client satisfaction both internally and externally. Understands data, metrics and/or financial information, and how they tie to client satisfaction and business outcomes related to position, client and/or team. Nurtures client relationships by listening, prioritizing, and acting responsibly to meet client needs, mitigate risk and add shareholder value. Personifies ONB Culture Demonstrates pride in ONB. Consistently demonstrates Old National's culture and values in daily interactions. Models our values how we show up in the workplace. Places the organization's goals before individual or team goals. Demonstrates the desire to be part of something beyond themselves by investing time, heart, and expertise to help clients and communities thrive. Qualifications and Education Requirements: H.S. Diploma/GED with equivalent work experience; Associates Degree in Administrative Services/Business preferred Minimum five (5) years of administrative and/or banking experience preferred Strong working knowledge of full Microsoft suite: Word, Excel, PowerPoint, Outlook, TEAMS, Forms, Stream, Yammer, SharePoint and other Video Conference software Strong communication and organizational skills Must be able to demonstrate flexibility and agility in approach to work and manage changing priorities and deadlines Ability to ensure proper management of confidential information Ability to communicate with team members at all levels within the organizations Excellent organizational skills with the ability to prioritize a multitude of tasks by volume, urgency, etc. Proficient in administrative tasks, filing, and general office skills; detail-oriented Ability to cross-functionally coordinate/collaborate various team projects & initiatives Ability to demonstrate creative design abilities used in the creation of a wide variety of content preferred Knowledge of event management systems such as Cvent preferred Flexibility to attend assigned events before, during, and after traditional office hours Key Measures of Success/Key Deliverables: Effective administration of responsibilities Contribute to the assigned team by achieving goals and delivering results Meet administrative support needs of assigned Senior Leaders Ensure timeliness and effectiveness in all aspects related to position Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles.