Workforce Development Program Administrator

2 months ago

Baltimore, United States Living Classrooms Foundation Full time
LivingClassrooms Foundation

Title: Workforce Development Program Administrator

Department: WorkforceDevelopment

Reports to: ManagingDirector of Workforce Development

About Living Classrooms

Founded in Baltimore in 1985, Living Classrooms Foundationis a Baltimore - Washington, DC nonprofit that disrupts the cycle of povertyand helps our community become safer, stronger, and healthier by buildingskills for life. Living Classrooms inspires children, youth, and adults toachieve their potential through hands-on education, workforce development,health and wellness, and violence prevention programming. Living Classrooms hasdeveloped a distinctive competency in experiential learning - learning bydirect experience - or what we call "learning by doing." We utilize ourenvironmental campuses, athletic fields, community centers, and historic shipsas "living classrooms." We work with one child, one teen, one adult, and onefamily at a time to identify existing barriers towards success and provideresources and opportunities to help each person reach their full potential,thus supporting stronger family units and more resilient communities.

While each of our program areas is distinct, in combinationthey create a powerful synergy. Our maritime heritage sites createopportunities for employment training. Our educational programs use ourenvironmental and maritime resources as living learning laboratories. Ouremployability programs create stronger communities that are better prepared toexercise environmental stewardship.

The Workforce Development ProgramAdministrator oversees the implementation of strategic initiatives under thesupervision of the Managing Director of Workforce Development and assists theManaging Director with program development. The goal of this position to improve theorganizational structure by addressing knowledge and skills gap and assistingwith the designing and implementing of improvements to organizationalprocedures and structure to increase efficiency. The Program Administrator also handles allcomponents of post-award grant/contract management, including grant compliance,reporting, staff training & education. Develops systems to measure andmonitor financial, program, and grant performance more effectively. Theindividual will serve as the primary internal & external point of contactfor all questions regarding grant/contract compliance and reporting.

Key Responsibilities
  • Ensures timely grant reporting, produce financial reports, and collaborate with program staff to complete program reports.
  • Audit program data and files to ensure compliance with grant/contract reporting requirements. Conduct spot checks to ensure that outcomes are being tracked correctly.
  • Serves as a resource and point of contact for grant-funded program managers.
  • Provides training, oversight, and support for preparing reports and documentation required under various grants.
  • Works with the Managing Director for Workforce Development, Program Managers, and COO to establish, revise and implement grant reporting and compliance policies and protocols.
  • Assisting to guide program directors with advice on enhancing overall program efficiency.
  • Helps to identify risks factors and create a plan of actions to resolve them.
  • Assisting the Managing Director in setting key performance indicators to measure and improve program performance.
  • Assists in creating department policies and procedures to improve department's efficacy.
  • Providing hands-on support to transform ideas into reality and monitor their progress.
  • Teaming up with Managing Director to outline and prioritize strategically.
  • Assisting with planning and coordinating professional development.
  • Oversees the daily operations of the department with the guidance of the Managing Director of Workforce Development and performing administrative tasks.
  • Other duties as assigned.
Key Qualifications
  • Bachelor's degree with relevant experience
  • Excellent written and verbal communication skills.
  • Detail-oriented and data-driven with excellent organizational skills.
  • Excellent problem-solving skills and the ability to develop creative solutions.
  • Self-motivated, self-sufficient, and highly reliable.
  • Ability to manage multiple budgets.
  • Minimum 3 years demonstrated experience in grant/contract administration.
  • Demonstrated ability to build staff capacity through training, mentoring, coaching.

Disclaimer

The above statements are intended todescribe the general nature and level of work being performed. They are not to be construed as an exhaustivelist of all responsibilities, duties, and skills required of personnel. All personnel may be required to performduties outside of their normal responsibilities from time to time, as needed.

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