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Payroll Compliance Manager

4 months ago

Costa Mesa, United States Orange County Department of Education Full time
Benefits

We provide a safe, caring, courteous, and professional environment that fosters collaborative work and individual development for employees. OCDE offers generous, comprehensive, tax-free insurance benefits options to full-time members of the staff. Benefits may be prorated for employees working fewer than 12 months per year or less than full-time. Benefits packages include medical, dental, and vision care insurance for employees and their eligible dependents, and life insurance for employees.

About the Employer

The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE's vision is that "Orange County students will lead the nation in college and career readiness and success." Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.

Job Summary

OCDE's Business Services Division provides technical, advisory, and management support services to twenty-eight K-12 school districts, four community college districts, four regional occupational programs, as well as other federal, state, and county agencies in matters relating to financial accounting and budgeting, administrative systems (software), attendance reporting, district boundary changes, elections, Local Control Accountability Plan (LCAP) support and oversight, Local Control Funding Formula (LCFF) calculations, review of district audit reports, tax apportionments, and vendor payment audits. The Payroll Compliance Manager will perform a variety of complex, analytical, and technical duties to assist OCDE and local district staff in the implementation and maintenance of business services support for financial reporting and oversight. Additional specific responsibilities include: Manage, supervise, and coordinate the activities and operations associated with providing payroll processing, tax reporting, and compliance services to school and community college districts and the County Office. Supervise all payroll processing and payroll tax related activities, including compliance with state and federal regulations and the filing of quarterly and yearend returns. Serve as a liaison between the Payroll Services unit, Department personnel and divisions, vendors, and federal, state, and local governmental agencies regarding payroll related activities and operations. Establishes and implements appropriate internal procedures and controls for the processing of payroll functions and the remittance and reporting of tax information. Work with School Districts and OCDE IT to identify payroll system requirements and design elements for new and modified payroll applications.

View Job Description

Requirements / Qualifications

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Bachelor's degree from an accredited college with major course work in accounting, finance business, public administration, or a related field. Four (4) years of responsible finance, budgeting, accounting, or related experience.

There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Describe your experience with payroll processing and ensuring compliance with state and federal regulations. How have you stayed current with changes in payroll laws? 2. Explain how you have collaborated with other departments (e.g., HR, IT, Finance) to address payroll-related issues. What was the outcome? 3. Discuss your experience with preparing and filing quarterly and year-end payroll tax returns. What strategies do you use to ensure accuracy and timeliness? Notice to Applicants: If you require accommodations in the application process, please inform us.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Bachelor's degree from an accredited college with major course work in accounting, finance business, public administration, or a related field. Four (4) years of responsible finance, budgeting, accounting, or related experience.

There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Describe your experience with payroll processing and ensuring compliance with state and federal regulations. How have you stayed current with changes in payroll laws? 2. Explain how you have collaborated with other departments (e.g., HR, IT, Finance) to address payroll-related issues. What was the outcome? 3. Discuss your experience with preparing and filing quarterly and year-end payroll tax returns. What strategies do you use to ensure accuracy and timeliness? Notice to Applicants: If you require accommodations in the application process, please inform us.

Comments and Other Information

Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA

Comments and Other Information

Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA