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Finance Coordinator

2 months ago

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Hello Neighbor is seeking a Finance Coordinator, who will work closely with the Director of Finance to execute the day-to-day bookkeeping and other financial tasks that ensure Hello Neighbor operates effectively and is able to provide excellent service to both clients and staff. This position is ideal for someone with 1-3 years of experience in accounting or bookkeeping, and who thrives on using and creating effective spreadsheets and problem-solving new and challenging bookkeeping situations.

The Finance Coordinator provides vital support to the Director of Finance and other senior leadership. This position is an essential component to executing the organization's mission by ensuring on-time data entry and the invoicing of reimbursable contracts, and maintaining accurate coding for fund-based accounting purposes.

Founded in 2017, Hello Neighbor works to improve the lives of recently resettled refugee families by matching them with dedicated neighbors to guide and support them in their new home. We've expanded from our mentorship program to now include refugee resettlement services, family service programs, a national program supporting other refugee and immigrant nonprofits around the country.

This is an in-house regular part- or full-time non-exempt position at our Pittsburgh, PA office in Larimer. We are currently on a hybrid work schedule of 9am-5pm Monday through Friday; in the office on Tuesdays, Wednesdays, and Thursdays and work-from-home on Mondays and Fridays. We require COVID-19 vaccination and a booster for full-time employees. The successful candidate must be currently authorized to work in the United States.

Reports To: Director of Finance

Key Responsibilities

    • Responsible for all day-to-day bookkeeping data entry transactions in the accounting system (currently Quickbooks Online), including Accounts Payable/Receivable, bank deposits, etc.
    • Accurately maintains autopays and all other monthly bill-paying and payment requests via bill pay system (currently Bill), cutting paper checks, etc.
    • Thoroughly reviews transactions for appropriate authorization and coding, making sure all expenses are correctly coded to funding sources
    • Double checks and ties out all work, ensures accounts are clean and accurate each period
    • Responsible for all finance-related filing and recordkeeping (primarily electronic/paperless), ensuring proper documentation for all monitoring, auditing, and other financial best practice scenarios
    • Works closely with Director of Finance to meet monthly, quarterly, and annual deadlines for finance needs; ensures on-time delivery for all tasks under the Finance Coordinator purview
    • Researches and suggests solutions to new and/or complicated bookkeeping scenarios; suggests general improvements as needed
    • Assists with communication to colleagues about finance best practices, how-tos, and requirements
    • Participates in annual audit and 990 preparation as directed; assists with any financial monitoring related to funders
    • Documents and updates processes for all finance tasks, ensuring redundancy of information and alignment on consistent execution
    • Participates in regular supervision meetings and relevant staff meetings
    • Adheres to Hello Neighbor's confidentiality guidelines and ensures the appropriate handling of sensitive information
    • Other duties as assigned within the scope of position expectations
Preferred Qualifications
    • 1-3 years of prior bookkeeping/accounting experience, or the equivalent combination of education and experience to execute the key responsibilities above; previous nonprofit bookkeeping experience a plus, but not required
    • Digital literacy and the ability to learn new software; familiarity with relevant software currently utilized at Hello Neighbor a plus: Quickbooks Online, Google/G-Suite, Slack, Notion, Bill A/P and Bill Spend & Expense, and more
    • Demonstrated creativity in developing solutions using tools at hand, such as spreadsheets, V-lookup, and other data-driven tools
    • Demonstrated strong interpersonal skills, characterized by compassionate, courteous, cordial, and professional interactions with diverse colleagues, program members, and the community
    • Possesses cultural competencies, encompassing knowledge, attitudes, and behaviors relevant to the communities served
    • Thorough understanding of issues pertinent to refugees and immigrants
    • Able to cultivate excellent relationships with clients, staff, and partners
    • Exhibits adept task management, including priority setting, meeting deadlines, and efficient time scheduling for multiple responsibilities
    • Effective collaboration with others through cooperative efforts
    • Willingness to work in a fast-paced, multicultural environment
    • Alignment with and support of Hello Neighbor's core values
About You
    • Energetic, motivated, and hardworking
    • Ability to take direction and work independently, as well as collaboratively
    • Ability to take initiative and manage multiple tasks and projects at a time
    • Enjoy creating and implementing processes, managing data, and providing excellent customer service to both internal and external constituents
    • Passion for community building, refugee and immigrant rights
    • Cultural sensitivity and the ability to work effectively with people from diverse backgrounds
    • Excellent writing, communication and organizational skills
    • Living migration experience and fluency in other languages a plus
Additional Details
    • This is a regular full-time and non-exempt in-house position at our Pittsburgh office in the Larimer neighborhood
    • Clearances required: Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal History Clearance, Federal Bureau of Investigations (FBI) Criminal History Clearance (PA Act 23 & Act 24)
    • We require COVID-19 vaccination for all employees
    • Applications are accepted on a rolling basis
    • Selected candidates will be invited to interview on a rolling basis
    • The successful candidate must be currently authorized to work in the United States.
    • Compensation: $21-23/hour, payable bi-weekly
    • Comprehensive benefits package available, including medical/dental/vision insurance for employee and dependents (75% employer-paid), generous PTO policies, paid holidays, and participation in employer-sponsored retirement savings with employer match (after 12-months' employment).


Equal Opportunity Employer

At Hello Neighbor, we are committed to being an inclusive workplace where diversity in all its forms is championed. Hello Neighbor is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. If you require special accommodation, please let us know.

All Applications Welcome

Data shows that women and people of color more frequently do not apply to a job because they don't feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. If you feel passionate about our efforts and believe that you have the skills to contribute to the growth of our organization, we want to hear from you