Finance & Payroll Coordinator - Starting Wage $19.75/hr

2 weeks ago

Pittsburgh, United States East End Cooperative, Inc. Full time

Job Type

Full-time

Description

Purpose

To assist the Finance Manager in ensuring fiscal responsibility in co-op operations, by providing up-to-date, accurate financial information and to ensure the timely payment of the Co-op's bills and payroll processing.

Responsibilities

I. General

  • Follow the Core Values as defined by EEFC's Core Value statement - Attitude, Integrity, Accountability, Teamwork/Cooperation, Excellence, Customer Focus, and Innovation.
  • Provide exemplary customer service to both customers and staff.
  • Accurately communicate what the Co-op is and the process for becoming a member.
  • Familiarity with store layout, products, and services.
  • Familiarity and understanding of emergency procedures.
  • Stay up to date with current storewide and departmental communications, policies, notices, and logs.
  • Abide by Co-op policies as delineated in the Employee Handbook.
  • Willingness and ability to learn to meet the changing needs and requirements of the job.
II. Departmental - Payroll
  • Process bi-weekly payrolls; address all aspects of payroll including PTO, staff charges, health care, retirement, advances, retro-pay, membership, etc.
  • Make payments related to payroll.
  • Maintain timely, necessary data backup needed either to support or interface with the financial services payroll software, the time clock software, member database, POS system, and HR employee database.
  • Process profit and gain sharing programs.
  • Accurately reconcile and maintain payroll information needed for auditing purposes.
  • Maintain accurate employee files in the time clock software, employee database, and payroll software.
  • Maintain confidentiality of all payroll records and personnel information.
III. Departmental - Accounts Payable
  • Ensure accurate and thorough process of the Co-op's accounts payable system.
  • Ensure timely and accurate data entry and invoice processing
  • Ensure that bills are paid according to vendor terms to ensure good credit and healthy cash flow.
  • Take supplier discounts when advantageous for cash flow.
  • Process credit applications for new vendors.
  • Maintain accurate and easily accessible A/P files on all vendors.
  • Act as the A/P liaison, interfacing with the Finance Manager, the merchandisers, POS staff, Front End staff and management, and outside vendors to resolve problems.
  • Reconcile ACH payments made through the website
IV. Departmental - Accounts Receivable
  • Ensure accurate and thorough process of the Co-op's accounts receivable system.
  • Ensure that all payments are received and allocated accurately.
  • Report back monthly to the Member Services Manager concerning any outstanding newsletter accounts.
  • Report monthly to the HR Manager concerning the balances due related to COBRA payments.
V. Departmental - Financial Tracking
  • Maintain the Cash Flow spreadsheet.
  • Maintain accurate Kudo Bucks system by tracking, generating, assigning and reconciling them into the database to produce reports as needed.
  • Provide weekly sales figures to NCGA.
  • Integrate POS sales data into Weekly Store Reports (WSR).
VI. Departmental - General Ledger
  • Process interdepartmental transfers
  • Maintain accurate and up-to-date general ledger account balances.
VII. Departmental - Other
  • Work with Finance Manager to solve problems and make improvements to procedures regarding A/P, A/R, Payroll, and Financial Tracking.
  • Work on special projects as needed.
Requirements

Required Skills and Qualifications:
  • Excellent trouble shooting skills.
  • Close attention to detail and accuracy.
  • Logical problem solving skills.
  • Excellent communication skills.
  • Regular, dependable attendance.
  • Flexible schedule with the ability to work some evenings and weekends as needed.
  • Advanced proficiency in Microsoft Word and Excel.
  • General mobility requirements include the ability to: do repetitive motions, do heavy typing and data entry, sit at a computer for long periods of time, visually read fine print, visually read a computer screen for long periods of time.
Desired Skills and Qualifications:
  • At least 4 years of experience in A/P, A/R, Payroll, and Financial Tracking.
  • Knowledge of EEFC policy and procedures.
  • Experience with Access database system.

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