Director, Meetings

2 weeks ago

Parsippany, United States Zoetis Full time

The Director, Meetings Planning is responsible for overseeing the strategic planning, coordination, and execution of corporate meetings and events for U.S. Operations. This role requires a seasoned professional with extensive experience in event management, strong leadership skills, and the ability to drive successful outcomes. This person will lead a team of experienced meeting planners who partner with U.S. Commercial Business Unit teams in planning and executing engaging and meaningful meetings and events. These meetings should place high focus on creating memorable colleague experiences that meet the objectives of the Commercial leadership.

This role will need to build and maintain an efficient and collaborative meetings and events management process, identify synergies and best practices across brands and therapeutic areas, and drive for cost effective solutions. The ideal candidate drives results and supports key business objectives through strong organization, communication, and collaboration skills. This role will represent the function on the U.S. Commercial Operations leadership team and report directly to the Senior Vice President, U.S. Commercial Operations.


Responsibilities:

  • Develop and implement comprehensive meeting and event strategies that align with the company's goals and objectives.
  • Partner with meeting planners and Commercial stakeholders to plan annual calendar of internal and external meetings.
  • Support team of experienced meeting planners in planning & executing 50-75 meetings annually including the U.S. National Sales Meeting and Annual Sales Award trip.
  • Monitor and evaluate the success of meetings and events, providing detailed reports and recommendations for improvement.
  • Closely partner with Medical Education & Conventions Marketing to ensure consistent, high-quality representation at Industry and Customer Events.
  • Create detailed event proposals, including creative themes and production quality high value experiences, timelines, venues, suppliers, legal obligations, staffing, and budgets.
  • Lead team in coordination of all logistical aspects of events, including venue selection, catering, entertainment, transportation, and accommodation.
  • Negotiate contracts with vendors, suppliers, and speakers to secure the best possible terms and services.
  • Build and maintain strong relationships with key stakeholders, including clients, partners, sponsors, and internal teams.
  • Ensure compliance with insurance, legal, health, and safety regulations.
  • Develop and manage event budgets, ensuring all events are delivered within financial constraints.
  • Monitor and report on event expenses and reconcile final invoices with vendors.
  • Partner with the Compliance to events and meetings adhere to internal expense policies and track and monitor all compliance related expenditures and reporting requirements.
  • Monitor vendor compliance with related policies and procedures, most notably those relating to regulatory and compliance of promotional materials and interactions with veterinarians.
  • Intermittent travel will be expected to conduct site visits or attend meetings as needed.

Qualifications

  • Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or a related field.
  • Minimum of 15 years of experience in corporate event planning or a related field, with at least 5 years in a leadership role
  • Excellent organizational and multitasking abilities.
  • Excellent people and communication skills, ability to operate in matrix environment, and ability to build consensus across functions without direct authority.
  • Proficiency in event management software and tools.
  • Creative thinking and problem-solving abilities.
  • Advanced Project Management skills meeting critical timelines and deadlines.
  • Experience working with multiple teams in executing various complex tasks in a fast-paced environment.
  • Demonstrated ability to be a team player, and organize and prioritize multiple projects rapidly, in changing work environment.
  • High-energy, self-starter who has the initiative to function autonomously.
  • Strong time management skills, the ability to function effectively in a fast-paced environment.
Full time Regular Colleague

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at zoetiscolleagueservices@zoetis.com to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at www.Zoetis.com/careers site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

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