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Senior Specialist, Benefits

2 months ago

Bethesda, United States New York State Insurance Fund Full time

Position Summary

Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below. The Sr. Specialist, Benefits & Compensation provides day-to-day support to the APHL workforce at-large, including remote staff. This position coordinates the administration of People & Culture programs and functions including but not limited to: compensation, benefits administration, position descriptions, maintenance of employee data within our HRIS, and plans in accordance with policies and programs. This is a remote-friendly position that requires the employee to reside within the Maryland, Northern Virginia, or Washington, DC area as there is required occasional in-person attendance at the office, typically up to 8 or more times per year. Some of these on-site requirements may be requested on short notice. Duties & Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Benefits Works in conjunction with Associate Specialist, People & Culture as contact for APHL Benefit Plan renewals and employee enrollments Leads the setup of new plan designs and enrollment profiles for open enrollment in ADP Coordinates with APHL’s benefits broker to solve complex employee insurance benefits issues Coordinates and leads employee education sessions for Open Enrollment and benefits education sessions Answers employee questions and provides information to employees related to the organization’s benefits, policies and programs Leads the administration of the annual open enrollment process Coordinates with Accounting to reconcile employee insurance deductions Ensures the implementation, explanation, administration and management of corporate benefit programs Manages 401(K) Plan annual audit and IRS 5500 filing Compensation Coordinates with Accounting in managing compensation, taxation, deductions, garnishments, etc. Ensures the legal maintenance of accurate employee records and P&C programs and activities on a timely basis and in accordance with corporate requirements Provides input to and manages the approved wage and salary policies in accordance with the corporate policies and procedures; researches market trends, external equity, incentive compensation, and compliance with governmental wage and hour regulations Collects and processes data for annual salary increase process Works in conjunction with Director, People Operations on bi-annual promotion process Plans and Regulatory Compliance Responsible for filings and compliance in regulated and non-regulated reporting Point of contact for annual acknowledgements for COI, Handbook, etc. EEO Reporting Stays current of relevant developments in legislation/regulatory issues and other trends in areas of responsibility that may impact business operations Gathers, inputs, and retrieves electronic data to prepare reports and presentations to management, staff, and Board Prepares, proofs, and edits various documents, forms, and reports Prepares routine electronic correspondence Works with vendors to secure scalable functional support services Provides leadership, coaching, and/or mentoring in alignment with P&C Management responsibilities Performs other duties as assigned SUPERVISORY RESPONSIBILITIES Supervises the Associate Specialist, People & Culture. Employment Standards- Education and Experience EDUCATION and/or EXPERIENCE Bachelor’s Degree in Business, Management, Human Resources, or other related field Graduate Degree preferred and could be substituted for work experience A minimum of 5+ years of direct benefits and compensation experience Supervisory experience required Knowledge, Skills, and Abilities Knowledge Possesses comprehensive knowledge of broad HR management subject matter Performs work under minimal supervision; works well in teams and individually Skills Strong analytical and reporting skills Excellent organization and time management skills Strong attention to detail Exceptional communication skills, both oral and written Proficiency with all Microsoft Office products and ADP Abilities Ability to maintain a high level of confidentiality and professionalism Ability to build collaborative relationships and to foster teamwork Handles complex issues and problems, Has the ability to make logical decisions, carries out decisions Reports up potentially difficult or high-risk circumstances CERTIFICATIONS SPHR, PHR, SHRM-SCP or SHRM-CP preferred Certified Employee Benefit Specialist (CBES) preferred APHL Weeks: APHL Week is a Conference/Convention that is held at the APHL Home Office Bethesda, MD. This event is mandatory for all employees to attend. Travel and lodging will be reimbursed by APHL. Please Note: Reimbursement for travel and lodging may not be possible for employees that are local to the APHL Home Office. Position Description Status: The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract. Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job within a remote-friendly work environment. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role. Physical Demands: The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations will be made for known physical or mental limitations to enable individuals with disabilities to perform the essential functions of the role. During the job, the colleague may need to sit for extended periods, use a computer keyboard to type, read information visually, and communicate orally through a computer monitor. Equal Opportunity Employment Statement: APHL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.

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