Staffing Office Supervisor

1 week ago

Deer Lodge, United States State of Montana Full time
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within Montana State Hospital.

The Montana State Hospital (MSH) in Warm Springs provides inpatient psychiatric treatment for adults with serious mental illness. MSH is the only public psychiatric hospital in Montana that serves people admitted from communities across the state.

Job Overview: The Staffing Office Supervisor oversees the time and attendance performance of all staff at the Montana State Hospital. This position is heavily involved in staff schedule maintenance and approval of time off requests and is the first point of contact for all staff attendance inquiries. This position also participates in staff recruitment and selection activities.

Why Join DPHHS

Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

  • Communicates effectively orally and in writing
  • Organizes and prioritizes tasks
  • Keeps records, files documents, tracks and reports data related to staffing
  • Maintains attention to detail and is thorough in completing work tasks
  • Prioritizes work assignments on a daily basis
  • Knowledge of basic payroll principals
  • Proficient in the use of computer software such as Word, Excel, and Outlook
  • Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Ability to deal with sensitive and confidential information and follow policy and procedure.
  • Effective communication with hospital staff
  • Ability to maintain objective judgement and decision making
  • Meet minimum qualifications:
    • High School Diploma or equivalent
    • Two years of job related work experience preferred
    • Two years supervisory experience preferred
    • Other combinations of education and experience will be evaluated on a case-by-case basis
    • Ability to type minimum 25 wpm (net) with 80% accuracy*
    • Pass skills-based Microsoft Excel test with a minimum score of 80%*

*Skills-based Test Instructions:

•Visit eskill.com

•Click on Assessment Taker Login

•Enter applicable test code (below) in the field

oFor the Typing test use code: 9e0cbcf4c43cd6d9

oFor the Excel test use code: f5174641e8506b48

How to Apply

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.
  • Resume
  • References
  • Typing & Excel Skills Test Results


Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Montana State Hospital LinkedIn

Montana State Hospital Website

Additional Information

This position may be eligible for a statutory $1.50 an hour base pay increase effective July 1, 2024.

This position is open until filled with frequent screening of applicants.

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