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Director of Admissions Operations

2 months ago

Pomona, United States Western University of Health Sciences Full time

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the

Apply for this Job

link/button. If you would like to bookmark this position for later review, click on the

Bookmark

link. If you would like to print a copy of this position for your records, click on the

Print Preview

link. Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, and relevant qualifications. Function Function University Student Affairs Family Family Student Services Classification Series Title Classification Series Title Director Full Salary Range Minimum Minimum $67,000 Maximum Maximum $88,000 Expected Pay Scale Minimum Minimum $67,000 Maximum Maximum $88,000 Posting Number Posting Number A00675 Position Title Position Title Director of Admissions Operations Campus Campus Western University Campus-Pomona, CA Department Department 4016-Enrollment Systems and Operations Type of Position Type of Position Administration Job Summary Supervises, plans, and directs the daily activities, operations and staff for office of Admissions Operations. Assists in the hiring, training, supervision, and evaluation of personnel. Assures quality customer service by monitoring staff. Researches and analyzes data entry operations, and develops and implements modifications, policies, and procedures that will enhance staff knowledge, and improve operational quality and effectiveness. Ensures that all Admissions and Recruitment modules are working effectively and efficiently; staff are trained in the use of the system; the data has integrity; proper security is in place to prevent unauthorized access and processing; testing of system upgrades are performed; and reporting is occurring timely and accurately. Knowledge, Skills and Abilities Individuals must possess knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. 1. Excellent verbal and written communication skills. Must be able to effectively interact with administration, faculty, students, staff, and outside contacts. 2. Excellent computer skills required, including Microsoft Office. Experience with Banner and Slate preferred. 3. Ability to handle detail-oriented assignments with accuracy and maintain confidentiality 4. Excellent time management and organizational skills and ability to prioritize effectively. 5. Ability to evaluate changes in system and university requirements and incorporate these into existing processing. Must have ability to direct workflow for department. 6. Excellent project management skills. Required Qualifications 1. Education: Any combination of education, training or experience equivalent to a Bachelor’s Degree that provides the required knowledge, skills and abilities. 2. Experience: 3-5 years increasingly responsible experience in educational administration or related leadership roles in business process management emphasizing project management, continuous quality improvement, and/or process reengineering. Preferred Qualifications List comments regarding work hours Monday through Friday -regular work hours 8:00 am to 5:00 pm, may require some evenings or weekends as needed. Posting Date Posting Date 01/24/2024 Closing Date Special Instructions to Applicants Anticipated start date June 01, 2024. Department plans to provide training until August 2, 2024. Then it shifts from interim Director to Director. Job Duty Supervises, plans, and directs the daily activities, operations, and staff for Admissions Operations. Assists in the hiring, training, supervision, and evaluation of personnel. Assures quality customer service by monitoring staff. Percentage Of Time Percentage Of Time 30 Job Duty Researches and analyzes data entry operations, and develops and implements modifications, policies, and procedures that will enhance staff knowledge, and improve operational quality and effectiveness. Percentage Of Time Percentage Of Time 20 Job Duty Ensures that all Recruitment and Admissions related modules in Slate are working effectively and efficiently; staff are trained in the use of the system; the data has integrity; proper security is in place to prevent unauthorized access and processing; testing of system upgrades are performed; and reporting is occurring timely and accurately. This includes oversight of the AO team’s use of the TDX ticketing system. Percentage Of Time Percentage Of Time 20 Job Duty Coordinates with Admissions and the Office of the Registrar to administer and enforce University policies; directs the planning, coordination, and implementation of recruitment, admissions, and enrollment data entry processes and procedures. Percentage Of Time Percentage Of Time 10 Job Duty Collaborates with the office of Enrollment Data Systems to validate and manage applicant data in Slate and ODS and assists with development and validation of applicant data reporting and analysis. Percentage Of Time Percentage Of Time 10 Job Duty Participates in annual Commencement and Convocation activities as assigned by the committees that oversee these events, including travel to event locations as required. Percentage Of Time Percentage Of Time 5 Job Duty Other duties as assigned Percentage Of Time Percentage Of Time 5 Physical Demands

Physical Demands Do the essential functions of this job require lifting? Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

Make your application after reading the following skill and qualification requirements for this position.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. Required Documents ResumeCover Letter

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