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Event Coordinator
2 months ago
Key Responsibilities:
1. Event Planning and Coordination:
- Assist in the development and execution of event plans and timelines.
- Coordinate all logistical aspects of events, including venue selection, catering, transportation, and accommodations.
- Manage event setup, breakdown, and follow-up processes.
- Ensure all event details are executed according to plan and client specifications.
- Serve as the primary point of contact for clients throughout the planning process.
- Communicate regularly with clients to understand their needs and provide updates on event progress.
- Establish and maintain relationships with vendors, negotiating contracts and ensuring high-quality service delivery.
- Assist in the development and management of event budgets.
- Track event expenses and ensure adherence to budgetary constraints.
- Provide regular financial reports to management and ownership teams
- Generate leads through networking, cold calling, and attending industry events.
- Follow up on inquiries and convert prospects into clients.
- Assist in preparing and presenting sales proposals and pitches to potential clients.
- Collaborate with the sales team to develop strategies for increasing event sales.
- Collaborate with the marketing team to develop event promotional strategies and materials.
- Utilize social media and other marketing channels to promote events and attract attendees.
- Assist in the creation of event marketing content, including invitations, programs, and signage.
- Oversee on-site event operations, including setup, breakdown and coordination of event activities.
- Troubleshoot and resolve any issues that arise during events to ensure a seamless experience for attendees.
- Manage event staff providing clear instructions and support as needed.
- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
- Minimum of [2] years of experience in event planning, coordination, or a related role.
- Proven track record in sales and business development, preferably in the events or hospitality industry.
- Excellent organizational and multitasking skills, with the ability to manage multiple events simultaneously.
- Strong communication and interpersonal skills, with the ability to build and maintain relationships with clients and vendors.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work flexible hours, including evenings and weekends, as required.
- Attention to detail and a commitment to delivering high-quality events.
- Detail-Oriented: Meticulous attention to detail in planning and executing events.
- Problem-Solving: Ability to quickly address and resolve issues that arise during events.
- Time Management: Efficiently manages time and prioritizes tasks to meet deadlines.
- Team Player: Works collaboratively with internal and external teams to ensure successful event execution.
- Sales Acumen: Strong ability to generate leads, pitch proposals, and close sales.
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