Hdh Administrative Building Receptionist
1 month ago
Payroll Title:
- BLANK AST 2
- Department:
- HOUSING/DINING/HOSPITALITY
- Hiring Pay Scale
- $24.67-$27.40/ Hour
- Worksite:
- Campus
- Appointment Type:
- Career
- Appointment Percent:
- 100%
- Union:
- CX Contract
- Total Openings:
- 1
- Work Schedule:
- Days, 8 hrs/day, Mon-Fri, 8:30am-5:00pm -Onsite**#130642 HDH Administrative Building Receptionist***:Filing Deadline: Thu 7/4/2024**
**UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.**
**DEPARTMENT OVERVIEW**:
UC San Diego Housing, Dining and Hospitality (HDH) provides housing and dining services for approximately 19,000 undergraduate and graduate students and their families in more than 400 buildings, covering nearly 10 million square feet. Consisting of eight divisions, HDH has more than 1,000 career employees, 1,200 to 1,300 student employees, and an annual operating budget greater than $250 million.
HDH is a self-supporting department that operates without any federal, state or campus funding. The department receives nearly 90% of its funding from housing and dining services. It also secures revenue from conference and catering services. The goal is to break even.
HDH is in the midst of implementing an aggressive building plan that will add10,000 new beds in the next 10 years and will almost double our square footage by 2032.
HDH commits to facilitating an equitable, diverse and inclusive environment, fostering a sense of belonging for our students and staff. As HDH we understand, each unique individual with their varied thoughts and experiences is what makes our department strong. Aligning with UC San Diego’s Office for Equity, Diversity, and Inclusion strategic goals, Housing/Dining/Hospitality is proud to promote and create opportunities for greater equity, diversity and inclusiveness within our division.
:
Provide administrative support and operate the Housing, Dining, Hospitality’s (HDH) busy reception desk. Handle heavy telephone volume using excellent communication and customer service skills. Assist the HDH Building Coordinator with various administrative tasks. Provide work direction to student assistants. Provide directions to campus locations and escort guests within the building. Sort and deliver mail, sign for packages, tactfully respond to upset customers, perform data entry, compose correspondence, send/receive faxes, and operate photocopy machine and scanner. Function as liaison between HDH and all other campus departments and non-UCSD businesses as needed. Responsible for administrative functions related to office management including filing system maintenance, independently creating/maintaining computerized databases, data entry, word processing, scheduling meetings and training sessions, and maintaining unit calendar. The Administrative Assistant will also coordinate purchasing supplies as well as prepare correspondence, forms, and paperwork for signature/approval.
**QUALIFICATIONS**:
- Demonstrated ability to electronically schedule meetings, events, and vehicle reservations efficiently.
- Pleasant demeanor, professional appearance, the ability to maintain a clean and safe working environment, and an eagerness to serve customers with a smile.
- Ability to operate standard office equipment, i.e. Computer, 10-key, printers, fax machine, copy machine, telephone systems and voice mail.
- Ability to organize and meet deadlines in a timely manner, deal with changing priorities and work well under pressure. Skill to coordinate high volume workload with frequent interruptions and conflicting priorities. Ability to coordinate and prioritize workload.
- Proven communication skills, both verbal and written, including knowledge of correct English grammar, spelling, punctuation and usage, with the ability to compose letters and memoranda utilizing appropriate formats and styles, while proofing work to ensure accuracy of grammar, punctuation, and spelling.
- Ability to work independently and make independent decisions and judgments. Ability to problem-solve. Ability to independently analyze situations and problems, identify issues and make effective decisions or recommendations.
- Ability to handle disagreements with respect and good judgment. Ability to work as a team-member both within the department and the University as a whole.
- Ability to simultaneously respond to multiple customers while correctly prioritizing each required action.
- Demonstrated ability to work efficiently in a busy, service oriented office atmosphere with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines.
**SPECIAL CONDITIONS**:
- Must have a valid California Driver's License. Background check required.
- Responsible for the operating needs of the department require
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