Academic Personnel Director
2 weeks ago
The Academic Personnel (AP) Manager in the School of Education & Information Studies (SE&IS) provides leadership in the formulation of long-range policies and the establishment of goals and objectives related to academic personnel for the school. SE&IS is comprised of two academic departments, 16 research units, several faculty research projects, three infant - 12 grade schools, and two partnership schools external to UCLA. Responsibilities include: advising the Dean, the Departmental Chairs, and Vice-Chair for Academic Personnel in Education on policies and procedures for all academic appointments; overseeing all personnel and payroll functions for academic appointments within SE&IS; developing clear, consistent, and compliant practices for academic personnel actions in alignment with University practices; and acting as the liaison between SE&IS and the Academic Personnel Office (APO) on policy and procedural matters. The AP Manager handles personnel and payroll functions for all Ladder Rank and Professional Faculty Titles, including, but not limited to Academic Administrators, Academic Coordinators, Research Scientists, Project Scientists, Visiting Professors, etc. The incumbent oversees all functions related to this subset of academic employees, including recruitment, appointments, on-boarding, subsequent personnel actions, merit reviews, and payroll management and processing. The incumbent will act as the primary point of contact for internal and external departmental offices, such as APO, The Dashew Center, Insurance and Risk Management, Workers Compensation, and Employee and Labor Relations for all academic personnel-related matters. Additional duties include facilitation of benefits administration and advisement of benefits eligibility for all applicable positions; providing guidance on available benefits options; advising on and administering leave of absence requests; liaising with CHR's Central Benefits Office, CRU, and the UC Path Center when needed; and supervising, mentoring, training, and hiring the Academic Personnel Analyst. The incumbent will work in tandem with chairs, faculty, & the Dean to ensure consistency in their practices and compliance with University academic personnel standards for all matters related to personnel actions (initial appointment, merit reviews & promotions for approximately 100 ladder rank faculty and other professional school faculty, 60 Lecturers. 25 Academic Administrators, 15 professional researchers 35 demonstration teachers and 30 Geffen Educators).**Salary & Compensation**
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
**Qualifications**
- 5-7+years working in an administrative department with Academic personnel and payroll responsibilities within the University. (required)
- Specific knowledge of UC academic personnel policies and procedures. Skill in analyzing and interpreting University policy to effectively coordinate and advise the Chairs and Dean in administering the academic personnel program for both departments. (required)
- Working knowledge of The UCLA CALL and Academic Personnel Manual (APM). Working knowledge of University health plans, FML, Leave of Absence, retirement plans, and other employee benefits. (required)
- Ability to analyze task requirements and to coordinate and manage a number of projects (most of them having deadlines) simultaneously and to prioritize work in order to meet deadlines. Analytical ability to resolve conflict and implement new procedures for department chair, vice chairs, and/or Dean. (required)
- Interpersonal skills, often requiring tact and diplomacy, to establish and maintain cooperative working relationships with staff, UCLA faculty, and external stakeholders. (required)
- Skill in communicating clearly and effectively in order to obtain and convey information to individuals at various organizational levels. (required)
- Working knowledge of commonly used MS Office software: Word, Excel, PowerPoint, tables and databases. (required)
- Advanced knowledge of University Academic, Personnel, and Payroll policies, procedures, and organizational structure. Demonstrated working knowledge of the academic personnel process related to faculty appointments, promotions, advancements, and reviews. (required)
- Advanced knowledge and experience in using UCLA systems, including UC Path, Online Financial Systems Reports (OFSR), Campus Data Warehouse (CDW), OPUS,UC Recruit, and other campus personnel and fiscal tools. (preferred)
- Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave
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