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Office Manager

3 months ago

Woodbury, United States Air Stream Air Conditioning Corp Full time

Job Summary:
**Duties**:

- Manage contracts and price negotiations with office vendors and service providers.
- Process and Reconcile credit card management system (Amex and Capital One).
- Maintain office conditions and arrange repairs or renovations when necessary.
- Assist with onboarding and off boarding of employees

(credit cards, phones, computers, trucks, key fobs).
- Provide general support to staff inquiries and issues.
- Order supplies.
- Approve and reconcile invoices.
- Process GL Claims.
- Process donations.
- Facilitate customer/client holiday gifts.
- Report to accounting of overhead EZ Pass usage, business gifts and donations.

IT
- Set up workstations and assist IT consultant getting computers set up.
- Implement and assist with IT projects.
- Purchase, track and maintain computers, software, and licenses.
- Work with IT consultants on server issues and acquisitions.
- Assist employees with IT issues.

Fleet
- Assist in the procurement and disposition of vehicles.
- Schedule uplift of vehicles (GPS, shelving, locks, lettering).
- Setup alerts so managers can monitor vehicles.
- Maintain Enterprise Fleet Management, Drivers Alert, Lens, and IntelliShift GPS Systems.
- Obtain and track EZ Passes
- Set up maintenances and Recalls.
- Process Auto Claims.
- Assign vehicles and maintain vehicle reports.
- Process Violations

**Experience**:

- Proven experience as an Office Manager or similar role.
- Knowledge of medical office management practices is a plus.
- Strong team management and supervisory skills.
- Proficient in front desk operations, payroll, schedule management, and general administrative tasks.
- Excellent communication skills to interact effectively with staff and clients.

This position offers a competitive salary based on experience. If you have a background in office management and enjoy leading a team in a dynamic environment, we encourage you to apply.

Pay: $75,000.00 - $95,000.00 per year

**Benefits**:

- 401(k) matching
- Health savings account
- Life insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Office Management: 5 years (required)

Ability to Commute:

- Woodbury, NY 11797 (preferred)

Ability to Relocate:

- Woodbury, NY 11797: Relocate before starting work (preferred)

Work Location: In person