Administrative Assistant/receptionist

4 weeks ago

Elk Grove, United States Northern Circle Indian Housing Authority Full time

**SUMMARY**

Administrative Asst. is the front-line face of our organization, with good customer service skills in order to best work with our clients. This individual is a multi-tasker with a positive attitude. Assist management and all visitors by answering phones, routing calls, handling office tasks, providing polite and professional assistance by assisting with the needs of others.

**PRIMARY RESPONSIBILITIES**:
1. Answering, forwarding and screening phone calls, to appropriate party, with polite and professional communication.

2. Greet, assist, and respond promptly to all inquiries with positive and helpful attitude.

3. Assist with variety of administrative tasks, including copying, faxing, filing, generating reports, and reordering supplies.

4. Serve as key operator of copy, fax, postage machines, including scheduling service, ordering supplies and maintaining necessary records.

5. Keeping records of customer interactions, transactions, comments and complaints.

6. Performing ad-hoc administrative duties as needed.

7. Preparation of meetings and training rooms.

8. May prepare or assist with preparation of monthly board packets.

9. Assembles and mails monthly tenant payment coupons.

10. Occasionally travel off-site for functions, and deliveries for the organization.

11. Other duties as assigned.

**EDUCATION, KNOWLEDGE, EXPERIENCE AND ABILITIES**:
1. High school diploma or equivalency required.

2. Minimum of one (1) year experience in office setting with administrative duties.

3. Prior experience as a receptionist or in a related field.

4. Comfortable using computers and working knowledge of Microsoft Office; Word, Excel and Outlook with a typing speed of at least 35 wpm.

5. Ability to establish and maintain effective working relationship with program participants, staff and other public and private agencies.

6. Ability to operate and maintain office machinery, including copiers, postage meter, binding, fax, and printers.

**PLACE**: Manchester/Point Arena, CALIFORNIA

**SALARY**:$19.38 - $21.37 to start - DOE

**CLASSIFICATION**:Program Assistant

**WAIVER OF EDUCATIONAL OR EXPERIENCE REQUIREMENTS**:
**TRIBAL AND INDIAN PREFERENCE**

Pursuant to the Indian Self-Determination and Education Assistance Act (25 U.S.C. - 450e (b)), NCIHA applies the policy of "Tribal and Indian Preference" when filling vacancies. Tribal and Indian Preference shall be given to qualified applicants who are enrolled members of a federally recognized Indian tribe or band. We reserve the right to require from applicants claiming to be American Indian or Alaskan Native a copy of their "Certificate of Tribal Membership."

Pay: $19.38 - $21.37 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Office: 1 year (required)

Work Location: In person

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