Administrative Assistant V

3 weeks ago

Tolleson, United States Tolleson Union HS District 214 Full time

Hourly salary range: $22.77 to $25.12

Contract months: 10

Salary Grade: 21

Hours per day: 8

**Purpose Statement**
The job of Administrative Assistant V / Nutrition Services is done for the purpose/s of
maintaining the student lunch accounting system; updating and reconciling food services fiscal
information; and supporting the Food Services Director and department operations.

**Functions**
Assists other personnel for the purpose of supporting them in the completion of their work activities.

Informs personnel and vendors regarding a variety of procedures and program requirements for the
purpose of providing necessary information for completing transactions, taking action and/or complying
with established fiscal guidelines.

Maintains a wide variety of files and records (computerized and manual) (e.g. computerized school
nutrition program, food inventories, equipment inventories, contracts, payroll, etc.) for the purpose of
providing an up-to-date reference and audit trail.

Monitors assigned projects (e.g. all food service bills, catering events, Free and Reduced Lunch
program, food bids, etc.) for the purpose of coordinating activities and ensuring compliance with
established financial, legal and/or administrative requirements.

Performs general and program specific clerical functions and record keeping (e.g. answering phones,
greeting visitors, mail, scheduling, copying, faxing, etc.) for the purpose of supporting assigned
administrator and/or site with materials.

Prepares various reports, documents and other written materials (e.g. federal and state mandated
reports, menus, promotional flyers, posters, procedures, memos, letters, etc.) for the purpose of
documenting activities, providing written reference and/or conveying information.

catering bills, etc.) for the purpose of updating records and/or ensuring compliance with program and
accounting requirements.

Researches discrepancies of information and/or documentation for the purpose of ensuring accuracy
and adhering to procedures prior to processing.

Responds to inquiries of staff, parents, students, principals, vendors, etc. for the purpose of providing
information and/or direction.

Supports assigned administrative personnel for the purpose of providing assistance with administrative
functions.

**Job Requirements: Minimum Qualifications**
**Skills, Knowledge and Abilities**
SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills
in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions
office equipment; performing standard bookkeeping procedures; preparing and maintaining accurate
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or
ratios; read technical information, compose a variety of documents, and/or facilitate group discussions;
and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the
job includes: accounting/bookkeeping principles and food and nutritional administration
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and
use basic, job-related equipment. Flexibility is required to work with others in a wide variety of
circumstances; work with data utilizing defined but different processes; and operate equipment using
defined methods. Ability is also required to work with a significant diversity of individuals and/or
groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. In
working with others, problem solving is required to identify issues and create action plans. Problem
solving with data requires independent interpretation of guidelines; and problem solving with
equipment is limited. Specific abilities required to satisfactorily perform the functions of the job
include: maintaining confidentiality; meeting deadlines and schedules; working with detailed
information; and working with frequent interruptions.

**Responsibility**
Responsibilities include: working under limited supervision using standardized practices and/or
methods; leading, guiding, and/or coordinating others; and directing the use of budgeted funds within
a work unit. Utilization of some resources from other work units may be required to perform the job's
functions. There is a continual opportunity to impact the Organization's services.

**Working Environment**
The usual and customary methods of performing the job's functions require the following physical
demands: occasional lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity.
Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a
generally clean and healthy environment.

**Education**: High School diploma or equivalent.
**Experience**: Job related experience is required.
**Required Testing**: Pre-employment Proficiency Test.

In House employees who appply fo

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