Executive Assistant to The Superintendent/board
2 months ago
Job Description
Union Elementary School District - AZ
Executive Assistant - Superintendent/Governing Board
Purpose Statement
The job of Executive Assistant - Superintendent/Governing Board is done for the purpose/s of providing support to the educational process with specific responsibilities for assisting the Superintendent in the daily operation of the district as well as the planning, implementing, directing and maintaining of District
programs by providing a wide variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; communicating information on behalf of the district and the governing board to its staff, other districts, public agencies, etc.; and overseeing assigned personnel.
This job reports to Assigned Administrator
Essential Functions
Attends Board meetings, public hearings and work sessions for the purpose of providing information, recording minutes; coordinating materials distribution and/or supporting the needs of attendees.
Compiles data from a wide variety of diversified sources (e.g. staff members, Board Members, Community Organizations, government agencies, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
Coordinates a wide variety of projects, activities and/or events for the Superintendent and Board (e.g. meetings, receptions, luncheons, workshops, travel/ accommodations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Creates Governing Board meeting agendas and packets; for the purpose of disseminating information and/or creating documentation in compliance with established guidelines and regulatory requirements.
Maintains a wide variety of complex manual and electronic documents files and records (e.g. contacts, time sheets, legislative information, databases, policy manuals, etc.) for the purpose of providing up-to date information and/or historical reference in accordance with established administrative guidelines and
legal requirements.
Monitors a variety of activities on behalf of the superintendent and the board (e.g. Board procedures, public relations issues, meeting arrangements, website, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
Prepares a wide variety of complex written materials (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
Processes a wide variety of complex documents and materials (e.g. work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
Procures supplies and equipment for the purpose of maintaining availability of required items.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
KNOWLEDGE is required to perform basic math, including calculations using fractions, percent's, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to
define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: school district operations and philosophy; concepts of grammar and punctuation; business telephone etiquette; and in-depth knowledge of Board Policy and Open Meeting laws.
ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and
create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining
c
-
Tolleson, Arizona, United States JBS USA Full timeDescriptionPOSITION SUMMARY:The maintenance boiler & refrigeration superintendent manages a team of boiler & refrigeration mechanics. The superintendent is responsible for achieving department goals in safety, work order completion, downtime and labor hours. The supervisor reports to the plant engineer.ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the...
-
Tolleson, Arizona, United States JBS USA Full timeDescriptionPOSITION SUMMARY:The maintenance boiler & refrigeration superintendent manages a team of boiler & refrigeration mechanics. The superintendent is responsible for achieving department goals in safety, work order completion, downtime and labor hours. The supervisor reports to the plant engineer.ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the...
-
Executive Assistant
2 weeks ago
Tolleson, United States Kroger Full timeProvide administrative support and problem-solving assistance to the vice President and/or Division President. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.Based in Arizona, Fry's Food Stores merged with The Kroger Company in 1983. Today, we're proudly serving Fred Meyer customers in over 120 stores...
-
2024/2025 Sy Task Instructor
2 weeks ago
Tolleson, United States Tolleson Elem SD 17 Full time**TITLE**:TASK Instructor **QUALIFICATIONS**: - High School Diploma or equivalent. - Any equivalent combination of training, experience, and education that provides the required knowledge, skills, and abilities, is qualifying. **REPORTS TO**: Assistant Superintendent of Curriculum and Instruction **JOB GOAL**: Plans, organizes, conducts, and directs a...
-
In School Support Specialist
2 months ago
Tolleson, United States Tolleson Union High School District Full timeJobID: 5412 **Position Type**: Instructional Assistant/In School Support Specialist**Date Posted**: 5/6/2024**Location**: Tolleson HS**Closing Date**: 05/24/2024 - Hourly salary range: $22.77 to $25.12 - Contract months: 9 - Salary Grade: 21 - Hours per day: 8 **Purpose** - The purpose of the In School Support Specialist is to provide supervision of the on...
-
Fy25 7th Grade Science Teacher
2 weeks ago
Tolleson, United States Littleton Elementary School District Full time**TITLE: Certified Teacher** (Telecommute Eligible) **CLASSIFICATION: Exempt** **Certified Placement Schedule** **QUALIFICATIONS**: Appropriate certification and highly qualified requirements. Preschool Requirements: Documentation of a negative Mantoux skin test or other tuberculosis-screening test recommended by the US Centers for Disease Control...
-
Transportation Supervisor
2 weeks ago
Tolleson, United States Albertsons Companies Full time**About the company** Albertsons Companies is at the forefront of the revolution in retail. With a fixation on raising the bar with innovation and building belonging through our culture, our team is rallying our company around a unique purpose **_: to create joy around each table and inspire a healthier tomorrow for every community. _** Albertsons...
-
Tolleson, United States The Inline Group Full timeMomDoc - Full TimeEmployedNew Graduates Welcome to ApplyAverage Patients seen: 20-25+ in ClinicCall Schedule: 15 call days per month and all call taken from homeLoan RepaymentCompensation: - $381,000 starting salary - Increases to $406,000 by year 3Benefits: - NHSC loan repayment - Full suite of benefits includes employer-paid health insurance for...
-
Tolleson, United States The Inline Group Full timeMomDoc - Full TimeEmployedNew Graduates Welcome to ApplyAverage Patients seen: 20-25+ in ClinicCall Schedule: 8 call days per month and all call taken from homeLoan RepaymentCompensation: $400,000 starting salaryBenefits: - NHSC loan repayment - Full suite of benefits includes employer-paid health insurance for physicians and family, 401k, CME, PTO, Sick...
-
Tolleson, United States The Inline Group Full timeMomDoc - Full TimeEmployedNew Graduates Welcome to ApplyAverage Patients seen: 20-25+ in ClinicCall Schedule: 8 call days per month and all call taken from homeLoan RepaymentCompensation: $400,000 starting salaryBenefits: - NHSC loan repayment - Full suite of benefits includes employer-paid health insurance for physicians and family, 401k, CME, PTO, Sick...
-
Tolleson, United States The Inline Group Full timeMomDoc - Full TimeEmployedNew Graduates Welcome to ApplyAverage Patients seen: 20-25+ in ClinicCall Schedule: 15 call days per month and all call taken from homeLoan RepaymentCompensation: - $381,000 starting salary - Increases to $406,000 by year 3Benefits: - NHSC loan repayment - Full suite of benefits includes employer-paid health insurance for...
-
Speech Language Pathology Assistant
4 weeks ago
Tolleson, United States TOLLESON ELEMENTARY SCHOOL DISTRICT Full timeQUALIFICATIONS: (R) if required or (P) if preferred • Community College and/or Vocational School Degree (R) • Speech-Language Pathology Assistant License (A.R.S. § 36-1940.04) (R) • Valid Fingerprint Clearance Card (R) • Experience in working with school age children. (R) • Outstanding written and oral communication skills (R) • Outstanding...
-
Sanitation Supervisor
2 months ago
Tolleson, United States JBS USA Full timeSanitation Operations Supervisor **Responsibilities**: - Sanitation Operations Management: - Supervise and actively participate in the execution of daily sanitation activities, including cleaning, sanitizing, waste management, and pest control, to ensure compliance with established procedures and schedules. - Conduct regular inspections to assess...
-
Finance Specialist
1 week ago
Tolleson, United States Tolleson Elem SD 17 Full time**TITLE**:Finance Specialist - Procurement **QUALIFICATIONS**: - High School Diploma or equivalent. Bachelor’s degree preferred. - Three years of recent, progressively responsible experience in public school district purchasing. A bachelor’s degree and/or coursework in purchasing, business administration, and accounting or in a related field may...
-
Front Desk Receptionist
3 weeks ago
Tolleson, United States The Wood Veneer Hub Limited Inc Full time**Overview**: **Duties**: - Receive incoming walk-ins and direct them to the appropriate personnel when not a Customer. - Greet, support, offer product knowledge, assist in processing purchases and coordinating local pickup for in person customers. - Utilize computer literacy skills to navigate software systems effectively - Coordinate office tasks and act...
-
Director of Human Resources
4 weeks ago
Tolleson, United States Tolleson Union High School District Full timeJobID: 4766 **Position Type**: Administration/Professional Services/Director**Date Posted**: 5/28/2024**Location**: District Office**Closing Date**: Until Filled - Tolleson Union High School District #214 - **Director of Human Resources - Certified Staff** **Purpose** The Director of Human Resources for Certified Staff will be responsible for the planning,...
-
Director of Human Resources
4 weeks ago
Tolleson, United States Tolleson Union HS District 214 Full timeTolleson Union High School District #214 **Director of Human Resources - Certified Staff** **Purpose** The Director of Human Resources for Certified Staff will be responsible for the planning, organizing and operation of the office of Human Resources including strategic planning, policy formation, program development and implementation, delivery of...
-
Tolleson, United States Tolleson Elementary School District #17 Full timeQUALIFICATIONS: Licensed and certificated as a registered Certified Occupational Therapy Assistant in Arizona and by the National Board for Certification in Occupational Therapy. Valid Arizona Department of Public Safety fingerprint clearance card. Negative results on a Tuberculosis Test less than 6 months old. Up-to-date or ability to obtain Crisis...
-
Tolleson, United States Tolleson Elementary School District #17 Full timeQUALIFICATIONS: Licensed and certificated as a registered Certified Occupational Therapy Assistant in Arizona and by the National Board for Certification in Occupational Therapy. Valid Arizona Department of Public Safety fingerprint clearance card. Negative results on a Tuberculosis Test less than 6 months old. Up-to-date or ability to obtain Crisis...
-
History Teacher
4 weeks ago
Tolleson, United States The Tolleson Union High School District Full timePurpose The job of the Teacher responsibilities includes helping students develop an awareness and appreciation of learning and academic achievement. The teacher must incorporate the responsibilities of the District Strategic Plan of preparing students for college, career, and life-ready situations, communication, and partnerships, and creating a highly...
