Development Coordinator
1 month ago
The Development Coordinator plays an important role in the daily operations for the Advancement Office at the USC Viterbi School of Engineering managing varied fundraising, planning, and administrative responsibilities. This position supports the Senior Associate Dean of Advancement with duties related to the engagement, cultivation, and stewardship of the department top boards and donors. We are seeking an individual who is pursuing a career in advancement and will leverage this opportunity as a step towards a frontline fundraising position.
**Job Requirements**
- Acts as liaison between the Senior Associate Dean and both external and internal contacts, and manage Senior Associate Dean’s calendar including meeting and traveling schedules. Provides administrative support for various aspects including contact reports, reimbursement of expenditures, producing meeting agendas and minutes, briefings, stewardship letters, business correspondences, reports, etc.
- Assists Senior Associate Dean in maintaining and reviewing prospect contact reports, proposals and projected solicitations to accurately represent efforts with prospects.
- Analyzes the management of donors and prospects under various states of qualification, solicitation, and cultivation using University Advancement tools, and maintain relationships with donors.
- Coordinates the gift agreement process; including writing the agreement using approved gift agreement templates and coordinating appropriate approvals with central advancement.
- Conducts in-depth research in coordination with Central Advancement Research on donors to determine whether they have prospective value to school. Identifies potential prospects.
- Works with Advancement Services to assist in tracking development goals, developing best practice for donor service, and maintaining accuracy of donor records.
- Assists in proposal submission and tracking process.
- Liaises and interfaces with University Advancement and other staff member to ensure needs are met, assignments are complete, and problems are resolved.
- Creates informational materials in coordination with Central Advancement to extend communication to all parties in a timely and accurate manner.
- Assists with other special projects as required.
**Qualifications**:
- Strong critical thinking, planning, execution and multitasking skills and demonstrated ability to reprioritize on the fly.
- Demonstrated organizational and analytical skills, extreme attention to detail and ability to work both independently and as part of a team.
- Excellent written and verbal communication skills.
- Easily manage quickly changing priorities while meeting deadlines.
- Ability to work with highly confidential information with absolute discretion.
- Highly proficient with Microsoft Office Suite (including Word, Excel, Outlook and PowerPoint)
- Ability to travel to all university locations.
- Ability to work evening and weekend hours, as needed.
**Minimum Requirements**:
Minimum Education: Bachelor's degree
Additional Education: Combined experience/education as substitute for minimum education
Minimum Work Experience: 2 years
Minimum Knowledge, Skills and Abilities: Administrative office experience including research and customer service
**USC and the Viterbi School**:
The University of Southern California (USC), founded in 1880, is in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.
Founded in 1905, the USC Viterbi School of Engineering is named for Andrew Viterbi who developed an algorithm to connect the world’s citizens. Similarly, the school, located in Los Angeles, a global center for arts, technology and international business in the heart of the Pacific Rim, is a hub for entrepreneurship that connects students from 64 countries.
USC Viterbi is a pioneer in restoring sight to the blind; restoring memory to sufferers of Alzheimer’s; and socially assistive robots to aid seniors with stroke or children with autism. It is the home of the first operational quantum computing center in academia. Our alumni include Neil Armstrong, first human on the moon; A.C. Mike Markkula, co-founder of Apple; and Wanda Austin, former CEO of the Aerospace Corporation.
The USC Viterbi School is consistently ranked among the top graduate programs (U.S. News and World Report). Under the leadership of Dean Yannis C. Yortsos, the school helped re-imagine the 21st century engineer, pioneering the Grand Challenge Scholars Program in schools across the globe. Our mission is to serve California, the nation and the world. At USC Viterbi, we call this the enabling power of Engineering+.
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