Executive Assistant

1 week ago

Washington, United States The Aspen Institute Full time

**ABOUT US**

**The Aspen Institute**

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

**The College Excellence Program (CEP)**

**ABOUT THIS ROLE**

The Executive Assistant provides high-level administrative support to CEP’s Director of Leadership and Impact including scheduling, travel arrangements, expense processing, correspondence, meeting and event execution, and other administrative duties.

This position reports to the Director of Leadership and Impact. The role is based in our Washington, DC office with a minimum of 40% in-person work (approximately 2 days per week) and requires travel up to 6 weeks per year. The salary band for this position is $60,000 - $70,000.

**WHAT YOU WILL DO**
- Work directly with the Director and CEP’s Leadership and Impact team to support all aspects of their portfolio.
- Schedule calls, meetings, and convenings (virtual and in-person), including working with other Executive Assistants to manage internal calendars.
- Organize and support all aspects of meetings, including gathering documents, communications, scheduling, logistics, follow-ups, and minutes.
- Provide administrative support for coordinating, monitoring, and communicating priorities and projects led by the Leadership and Impact team to advance strategic priorities.
- Support internal knowledge management processes, including organizing shared files, managing various contact databases and trackers, and creating resources.
- Prepare high-quality printed and digital materials using templates in collaboration with team leaders and colleagues.
- Plan logistics for staff and consultant travel.
- Manage and routinely perform expense processing and related operations, including credit card reconciliation, creation of expense reports, internal payment and contract approval processes, invoice payments, event reimbursements, and honoraria.
- Support the high-quality execution of online and in-person convenings, presentations, and other events, including managing printing, shipping, and supply orders for events.
- Maintain and replenish supplies specific to team needs.
- Other duties as assigned.

**WHAT YOU WILL NEED TO THRIVE**
- A high school diploma and 3-5 years of relevant experience are required.
- Previous work experience in an education or nonprofit setting is a plus.

**HOW TO APPLY**

All interested applicants must submit the following:

- A one-page cover letter. CEP prefers cover letters that describe what motivates you and how you understand and relate to our mission rather than a narrative version of your resume. Applications without a cover letter will not be considered.
- Resume/CV.

**ADDITIONAL INFORMATION**
- The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave._
- The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against._

  • Executive Assistant

    2 weeks ago

    Washington, United States Faria Management LLC Full time

    **ABOUT FARIA MANAGEMENT**: Faria Management is the property management division of Dumas Collective®. The firm provides boutique style property management services by bringing an unconventional, solution-based owner’s approach to urban communities. Faria Management’s mission is to provide a brand of luxury affordable housing® which is a high-quality...

  • Executive Assistant

    4 weeks ago

    Washington, United States Tandym Group Full time

    A growing consulting firm in Washington, D.C. is currently seeking an experienced Administrative professional to join their team as their new Executive Assistant. In this role, the Executive Assistant will be responsible for providing administrative support for Executives, in particular the CIO.Responsibilities:The Executive Assistant will be responsible...

  • Executive Assistant

    2 weeks ago

    Washington, United States Tandym Group Full time

    A growing consulting firm in Washington, D.C. is currently seeking an experienced Administrative professional to join their team as their new Executive Assistant. In this role, the Executive Assistant will be responsible for providing administrative support for Executives, in particular the CIO.Responsibilities:The Executive Assistant will be responsible...

  • Executive Assistant

    2 weeks ago

    Washington, Washington, D.C., United States Tuckernuck Full time

    Title: Executive Assistant Location: Washington, D.C.Salary: Competitive salary and benefits package based on qualifications; classified as full-time salaried; exempt and not eligible for overtime.Reports to: Executive TeamTravel: Occasional travel may be required Position Overview We are currently looking for an Executive Assistant to be the supportive...

  • Executive Assistant

    2 weeks ago

    Washington, United States Movement for Community-led Development Full time

    MCLD-US is a membership based 501(c)3 association registered in the US. It is part of a network over 2000 local civil society organizations and international NGOs across 17 National Associations. The Executive assistant will be the glue that holds the organization together. They will work closely with the Executive Director, MCLD US, Executive Coordinator,...

  • Executive Assistant

    2 months ago

    Washington, United States Arnold Ventures, LLC Full time

    Arnold Ventures is seeking a motivated individual to join the Administration team. This individual will perform a variety of administrative tasks and support our senior executives and team members as assigned. This role reports to the Director of Off Executive Assistant, Executive, Office Manager, Assistant, Business Services, Support

  • Executive Assistant

    3 weeks ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    2 months ago

    Washington, United States Sparks Personnel Services, Inc. Full time

    Support executive level directors in daily operations, acting as the point of contact for all external inquiries regarding the director. Answer, screen, and transfer phone calls or take messages for your supervisor. Coordinate travel arrangements inc Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Washington, United States cellebrite Full time

    About The Position Cellebrite’s (Nasdaq: CLBT) mission is to enable its customers to protect and save lives, accelerate justice, and preserve privacy in communities around the world. Cellebrite is a global leader in Digital Intelligence solutions for the public and private sectors, empowering organizations to master the complexities of legally...

  • Executive Assistant

    4 weeks ago

    Washington, United States Tuckernuck Full time

    Title: Executive Assistant Location: Washington, D.C.Salary: Competitive salary and benefits package based on qualifications; classified as full-time salaried; exempt and not eligible for overtime.Reports to: Executive TeamTravel: Occasional travel may be required Position Overview We are currently looking for an Executive Assistant to be the supportive...

  • Executive Assistant

    4 weeks ago

    Washington, United States RWD Consulting, LLC Full time

    Executive Assistant ALL APPLICANT MUST POSSESS A CURRENT TOP SECRET CLEARANCE TO BE CONSIDEREDThe Executive Assistant supports the Principle Deputy Assistant Secretary, Deputy Assistant Secretary, Directors, and Assistant Secretary-level personnel, as required. Prepares Action Memos for approval and signature. Keeps Executive officers advised of developments...

  • Executive Assistant

    2 weeks ago

    Washington, United States National Federation of Independent Business (NFIB) Full time

    Overview: The National Federation of Independent Business (NFIB), the nation’s largest small business advocacy organization, looks to hire an Executive Assistant to join its senior leadership team. **Responsibilities**: The Executive Assistant provides executive level support to the President, Chief Legal Officer, and SVP Chief of Staff in all matters to...

  • Executive Assistant

    1 week ago

    Washington, United States American Economic Liberties Project Full time

    **About American Economic Liberties Project** The American Economic Liberties Project is a non-partisan, non-profit 501(c)3 organization dedicated to fighting monopoly power. We combine policy and regulatory expertise with strategic communications, coalition-building, and advocacy campaigns to help ensure policymakers protect workers, small businesses,...

  • Executive Assistant

    4 weeks ago

    Washington, United States Mobius Consulting LLC Full time

    Mobius is an award winning, Small Business Administration (SBA) certified Historically Underutilized Business Zone (HUBZone) company and certified Woman-Owned Small Business (WOSB) providing engineering, analytical, and programmatic expertise to the Federal Government and commercial customers. Our mission is to provide innovative advanced technology...

  • Executive Assistant

    2 weeks ago

    Washington, Washington, D.C., United States Cielo Talent,usa Full time

    Company Description We suggest you enter details here. Role Description This is a part-time remote role for an Executive Assistant. The Executive Assistant will be responsible for providing high-level administrative support, managing calendars and appointments, coordinating travel arrangements, preparing reports and presentations, and handling confidential...

  • Executive Assistant

    2 weeks ago

    Washington, United States National Indian Health Board Full time

    **Executive Assistant** The National Indian Health Board (NIHB) seeks an Executive Assistant who will contribute to work that impacts the health and well-being of millions of American Indian and Alaska Natives (AI/ANs). Reporting to the Chief Executive Officer (CEO), the Executive Assistant will provide administrative and special project support to the CEO,...

  • Executive Assistant

    2 weeks ago

    Washington, Washington, D.C., United States HomeAdvisor Powered By Angi Full time

    Executive Assistant at Angi Angi is revolutionizing the home services industry, creating a welcoming environment for homeowners, service professionals, and employees. Our platform simplifies the process of finding qualified professionals for a wide range of home maintenance needs, from indoor to outdoor jobs and renovations. We aim to be the go-to...

  • Executive Assistant

    6 hours ago

    Washington, United States ROCS Grad Staffing Full time

    Job DescriptionJob DescriptionWhy You Want To Work Here:This is a great opportunity to join a local nonprofit comprised of industry members dedicated to enhancing the finance market and focusing on promoting responsible growth in credit availability and the real economy. They foster collaboration among capital markets and lending professionals, driving...

  • Executive Assistant

    4 weeks ago

    Washington, United States Randstad North America, Inc. Full time

    II Pay $32 an hour Shift: Hybrid - Monday & Friday from Home Washington, D.C. 20003 Parking: Parking is provided in the building's garage Are you a highly organized and proactive professional with a passion for the intersection of business and govern Executive Assistant, Executive, Assistant, Vice President, Business Services, Staffing

  • Executive Assistant

    4 weeks ago

    Washington, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Executive Assistant Location: Washington DCPay Rate: $28-35/hr, depending on experience Our client is seeking an Executive Assistant to join as an essential supporting member of their team.Job Responsibilities:· Provides high-level administrative support and assistance to C-suite leaders· Prepares extensive calendar...