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Associate Project Manager

2 months ago

Kenilworth, United States Diversified Full time

At Diversified, we don't just follow tech trends - we set them by leveraging the best in technology and ongoing advisory services to transform businesses. Our comprehensive suite of solutions is engineered to help our clients build connections that make a difference - whether by inspiring viewers, engaging associates, motivating audiences, or streamlining and safeguarding operations.
Our dedicated teams craft solutions experienced by millions every day including:

- Delivering the fan experience at one of 100+ sports facilities for the NFL, MLB, NBA, NHL, MLS, NCAA
- Building the first fly pack broadcast system transportable by air - bringing the 2022 World Cup and Super Bowl into homes across the world
- Engineering the first high-density pixel canvas to display HD content at that scale for the Vornado, Marriott Marquis LED Display in Times Square, NY
- Empowering and monitoring communication and collaboration solutions within multi-national companies around the globe

What part will you play?

An Associate Project Manager (APM) is an entry level position responsible for the scope, schedule, cost, quality and client satisfaction of a project throughout its entire lifecycle, from Initiating through Closing phases. The APM depends on the help of other people to perform most of the actual activities of the project and relies on other PM’s and Tech Ops Directors for close supervision and training. A project managers role is primarily focused around written and verbal communication to all project stakeholders.

The APM is responsible for assisting in performing project management functions for all projects, budgets and scopes. The Associate Project Manager is an entry level position and will work under the close guidance and supervision of the Tech Ops Director and other more Senior Project Managers. The APM may seek assistance and guidance from more senior personnel to address complex or new issues and remove roadblocks. The APM will usually be part of the PM team on larger projects.

What will you be doing?

Daily activities include project communications, scheduling, task lists for technicians, managing deliverables from engineering, CAD and Programming and overseeing the completion of projects. The PM is responsible for completing systems integration projects on time, on budget and achieving high customer satisfaction from our customers. The majority of this employee's time will be spent managing projects and communicating with all project stakeholders. This person will be held accountable for following and helping to improve the established Diversified processes. Under the direction of more senior personnel the APM develops a strong long-term relationship. They manage the client relationship, including expectations, communications and satisfaction.
- Coordinates and communicates.
- Provides accurate and timely written and verbal communication
- Ensures appropriate and frequent communication between stakeholders
- Coordinates all activities associated with the timely, accurate and on-budget completion of the project, including engaging stakeholders, delegating responsibilities clearly and running client and internal project meetings
- Coordinates with other internal and external personnel to solve work assignments
- Establishes and maintains communication with Account Executives, Directors, installation technicians, subcontractors, clients, etc.
- Develops and communicates project updates as required.
- Designs, plans, and coordinates work teams with regard to Workplace installation projects
- Receives support and assistance from team members as needed in order help them be successful and get the job done
- Resolves destructive conflict and seeks support as necessary
- Assumes ownership of individual projects and assignments
- Provides constant monitoring of labor, equipment and materials budgets. Provides administrative support to project team members.
- Develops and maintains all related project schedules.
- Performs field verification of prospective work site.
- Documents all issues with site and keeps everyone informed of potential issues and solutions.
- Coordinates all drawings and documentation between all internal and external stakeholders.
- Makes sure design reviews are done by the appropriate people to assure proper documentation in the field.
- Coordinates all system programming and final checkout of systems.
- Provides punch-list of remaining tasks after substantial completion.
- Works with more senior personnel to attain contractors and other trades when necessary.
- Monitors status of projects including cost, timing and staffing to ensure timely and accurate completion of projects.
- Ensures quality and continuous improvement.
- Coordinates training & turnover of projects to client, service department, & sales.

**Complexity**: Every project is different, and project stakeholders are different. The PM needs to negotiate a very complex set of variables between system design, site conditions