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Fy 24-100 Executive Assistant Iii

2 months ago

Austin, United States The Texas Facilities Commission Full time

**Texas Facilities Commission**

**Employment Opportunities**

**JOB Vacancy Notice: FY24-100**

**Business Title: Executive Assistant State Classification: Executive Assistant III**

**Salary Group: B21**

**Salary: $4,600.00-5,500.00 (month)**

**$55,200.00-$66,000.00 (year) Hours/Week: 8:00am-5:00pm, Mon.Fri.**

**Location: Central Services Building, 1711 San Jacinto Blvd. Austin, Texas 78701**

**Posting Date: 05/01/2024 FLSA Status: Exempt Hours: 40**

**Closing Date: Open until filled Shift Differential: N/A Openings: 1**

**Division: General Counsel Program: General Counsel**

**JOB SUMMARY**:
Assistant to the General Counsel and supports General Counsel Division staff. Performs advanced (senior-level)

professional assistance work for the General Counsel. Work involves coordinating or overseeing high-level

administrative operations. Works under limited supervision with considerable latitude for the use of initiative and

independent judgment.

**ESSENTIAL FUNCTIONS**:

- Provides technical administrative assistance to the General Counsel and attorneys as assigned.
- Coordinates divisional activities and intra-agency responsibilities.
- Develops, coordinates, and maintains accurate record keeping and filing systems in accordance with the agency

records retention schedule.
- Works under the supervision of the General Counsel on preparation of reports, schedules, and correspondence.
- Enters correspondence into General Counsel correspondence tracking system; maintains electronic records.
- Coordinates calendars, meetings, and other activities on behalf of the General Counsel, staff in the General

Counsel Division and Records Division.
- Prepares meeting notices and agendas.
- Prepares, edits, and distributes correspondence, studies, reports, forms, and documents.
- Schedule conferences for the General Counsel.
- Invoicing for outside counsel.
- Works with the General Counsel on establishing and maintaining the General Counsel budget.
- Works with the General Counsel as time administrator for CAPPS and creates requisitions.
- May research, compose, design, and/or edit agency publications, including brochures, forms, manuals, and

reports.
- May compile and prepare statistical data and various charts, graphs, and written summaries.
- May assist in the implementation of program planning.
- Performs related work as assigned.

**MINIMUM QUALIFICATIONS: **

Graduation from an accredited four-year college or university with major coursework in business administration
or a related field (preferred).** **

Ten (10) years experience in administrative support, including one (1) year supervisory or lead worker
experience (preferred). 

College education or technical training in office administrative support or a related field may be substituted for
experience on a year-for-year basis.** **

Four (4) years experience in state government assisting executive staff (preferred).**
**Texas Facilities Commission**

**Employment Opportunities
**EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER**
**Texas Facilities Commission**

**Central Services Building,**

**1711 San Jacinto, Austin, Texas 78711**

**Office 512-463-3433**

**KNOWLEDGE, SKILLS & ABILITIES: **

Knowledge of legal terminology, the legislative process, and public notice requirements. 

Considerable knowledge of office practices and business procedures.** **

Considerable knowledge of applicable rules, regulations, and policies, as well as related legislative and legal
practices and procedures.** **

Skill in the use of standard office equipment. 

Ability to plan, organize, and implement program initiatives. 

Ability to read, comprehend, and interpret contract language. 

Ability to prepare written correspondence, reports, studies, forms, and documents. 

Ability to maintain accurate records and files; and to ensure confidentiality of records and sensitive
information. 

Ability to perform data entry 

Ability to pay close attention to detail, ensuring accuracy in work. 

Ability to maintain effective internal and external working relationships. 

Ability to handle multiple tasks. 

Ability to meet deadlines.** **

Ability to meet attendance requirements.** **

Ability to communicate effectively, both orally and in writing.**
**PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS:
This classification functions in a standard office environment. There are no unusual dangers involved, but the

position will have exposure to dust, environmental allergens, pathogens, and other microorganisms consistent with

business activities and human contact. The position holder must be able to work effectively with people under

varying conditions, must be able to work extended periods at a computer, and must be able to work longer than eight

hours in a work-day as necessary. Physical requirements also include the ability to move items up to 30 lbs. and

perform tasks requiring fine motor skills and coordination.

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