Accounting Assistant

3 weeks ago


Washington, United States Columbia Woodworking, Inc. Full time

**Company Overview**:
Columbia Woodworking is a premier architectural millwork manufacturing and installation company serving the greater Northern Virginia/Washington, DC/Baltimore, MD market. We work with the top national and regional general contractors and architects on commercial projects throughout the NoVA/DC/Baltimore metro area. Our company is growing and looking to expand our accounting team.

**Job Summary**:
The Accounting Assistant will report to our staff accountant and primarily support the business and accounting department in the areas of payroll and accounts payable.

**Essential Job Functions**:
**Payroll**
- Collect employee timecards, review for accuracy and completeness, and follow up on missing or unapproved time.
- Track and record all paid time off per company policies.
- Reconcile expense reports and installer time and submit for approval.
- Enter hourly and salary time and expenses into accounting system on a weekly basis in accordance with the established payroll processing schedule.
- Verify payroll for accuracy and completeness and meet with human resources to ensure all changes have been updated.
- Generate and review reports against weekly spreadsheets and provide reports to financial officer for final review and approval.
- Maintain payroll files and payroll data ensuring data is secure using established procedures.

**Accounts Payable**
- Respond to external vendors and internal clients regarding all aspects of the accounts payable process, including processing invoices for payment, open purchase orders, and resale certificates.
- Verify the accuracy of vendor invoices and confirm that the correct purchase order and/or job or general ledger account codes are used.
- Enter invoices into Starbuilder accounting system, accurately reflecting discounts, posting periods, and due dates.
- Produce reports for weekly disbursements and open items for review by financial officer.
- Review monthly vendor statements and address any outstanding invoices.
- Monitor open purchase orders to ensure invoices as posted correctly and closed when paid in full.

**Preferred Qualifications**:

- Prior experience in accounting.
- Experience with Microsoft Office (Excel, Word, and Outlook).
- Ability to multi-task.
- Excellent organizational, analytical, and investigative skills.
- Detail oriented.
- Strong problem-solving skills.
- Willingness to learn and assume increasing responsibilities.
- High numerical aptitude.
- Proficient typing and 10-key skills.
- Prior experience within the construction industry/job costing is helpful.

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

Work Location: In person



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