Administrative Assistant

2 weeks ago

Brea, United States Sun Mar Healthcare Full time

Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. In this particular role, the Administrative Assistant will be responsible for ensuring all material for clinical leadership is properly finalized and readily available for meetings and trainings. This role will also be highly involved in coordinating and setting up events and trainings in the field and at venues. This is a full-time position with opportunities for growth and advancement.

**Duties**:

- Provide administrative support to the team, including managing calendars, scheduling appointments, and organizing meetings
- Answer phone calls, take messages, and direct inquiries to the appropriate person
- Perform data entry tasks and maintain accurate records
- Prepare communications and meeting material as needed
- Manages calendars for senior staff, including but not limited to making travel arrangements
- Coordinate logistics for meetings, including but not limited to room set up, and catering
- Prepares reports and correspondences related to clinical metrics of the organization
- Communicates and collaborates with other Administrative Support staff, management, and facilities on a regular basis
- Ensures deadlines are met and has the ability to change priorities and multitask as needed
- Presents a positive and professional image for the organization
- Proven knowledge of office platforms including Outlook, Microsoft Word, Microsoft Excel, Canva, Vimeo, and PowerPoint.
- Data management and data entry skills including the ability to maintain and improve reporting systems
- Proven communication skills
- The ability to work on tight deadlines, while also being able to multitask and work well under pressure and deadlines
- Proactive approach to problem solving and process improvement
- Must have the ability to work both independently and in collaboration with others
- Must have the flexibility to travel as needed on short notice throughout Northern and Southern California
- Assist with special projects as assigned

**Requirements**:

- Associates or Bachelor’s degree is a plus
- Past administrative experience required
- Past event planning preferred
- Must have a valid driver license in good standing with the DMV
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Attention to detail and accuracy in work
- Ability to handle confidential information with discretion
- Ability to type accurately and efficiently
- Experience in calendar management is preferred

Pay: From $25.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Executive administrative support: 1 year (preferred)

License/Certification:

- Driver's License (required)

Ability to Commute:

- Brea, CA 92821 (required)

Willingness to travel:

- 25% (required)

Work Location: In person

  • Administrative Assistant

    6 days ago

    Brea, United States BIO|OPTIONS, INC. Full time

    Bio|Options is a Northern Orange County Biotech Services Company currently seeking a skilled addition to our team. We are looking for a responsible Administrative Assistant/Clerical person with proven multi-tasking experience to perform a variety of administrative and clerical daily tasks. The duties of the Administrative Assistant include providing support...

  • Administrative Assistant

    4 weeks ago

    Brea, United States Russell Sigler, Inc. Full time

    **Join the Sigler family!** Russell Sigler Inc., headquartered in Tolleson, Arizona, has been an independent distributor of industry-leading Carrier products for over 50 years throughout the Southwestern US. In 2012, Sigler received the ACE award for the fastest growing privately owned business in Arizona. In 2010, in a joint venture with Carrier Air...

  • Administrative Assistant

    2 weeks ago

    Brea, United States Russell Sigler, Inc. Full time

    **Join the Sigler family!** Russell Sigler Inc., headquartered in Tolleson, Arizona, has been an independent distributor of industry-leading Carrier products for over 50 years throughout the Southwestern US. In 2012, Sigler received the ACE award for the fastest growing privately owned business in Arizona. In 2010, in a joint venture with Carrier Air...

  • Administrative Assistant

    1 week ago

    Brea, United States SERVPRO of La PuenteCity of Industry West Full time

    Job DescriptionJob DescriptionSERVPRO La Puente is hiring an Administrative Assistant!BenefitsCompetitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more!As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via...

  • Administrative Assistant

    3 days ago

    Brea, United States SERVPRO of La PuenteCity of Industry West Full time

    Job DescriptionJob DescriptionSERVPRO La Puente is hiring an Administrative Assistant!Prior SERVPRO experience a PLUS!BenefitsCompetitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more!As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and...

  • Administrative Assistant

    2 months ago

    Brea, United States Foster Love Full time

    **Our Mission** Foster Love is a 501(c)3 nonprofit organization. Our vision is to improve the lives of children in foster care throughout America who often find themselves forgotten and neglected by the public. We collaborate with community partners to bring resources to youth in foster care and use service-learning activities to educate volunteers on...

  • Administrative Assistant

    1 week ago

    Brea, United States SERVPRO of La PuenteCity of Industry West Full time

    SERVPRO La Puente is hiring an Administrative Assistant! BenefitsCompetitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and...

  • Administrative Assistant

    1 week ago

    Brea, United States SERVPRO of La PuenteCity of Industry West Full time

    SERVPRO La Puente is hiring an **Administrative Assistant**! **Benefits** - Competitive compensation - Superior benefits - Career progression - Professional development And more! **Key Responsibilities** - Perform fundamental daily administrative tasks to assist the office team - Coordinate crew and job scheduling - Perform detailed and accurate data...

  • Administrative Assistant

    3 weeks ago

    Brea, United States Providence Full time

    **Description** This position provides administrative and clerical support to the Department. This position is responsible for assisting, coordinating and supporting the activities and responsibilities of Leadership. In addition, this position requires effective interaction with a wide variety of individuals on several different levels, including, but not...

  • Service Administrative Assistant

    1 week ago

    Brea, California, United States Kimco Staffing Services Full time

    Join Our Team as an Administrative Assistant!A well-established manufacturing facility in Schaumburg, IL is seeking an experienced Administrative Assistant to become a valuable part of our team. This is a full-time position offering a permanent role with attractive benefits package.Get ready for daytime hours from 8am to 5pm. In this position, you'll take on...

  • Marketing Administrative Assistant

    7 days ago

    Brea, California, United States Ultimate Staffing Full time

    Excellent opportunity to work for a leading company that specializes in beauty products and property management and demolition. This is 100% in office position. M-F 9 am-5 pmPay$22 $25 per hr depending on experience, Temp to perm.Job Duties:Provi Administrative Assistant, Marketing, Administrative, Assistant, Staffing

  • Senior Administrative Assistant

    1 week ago

    Brea, California, United States Beckman Coulter Full time

    Welcome to Beckman Coulter Diagnostics!Curious about what lies behind Beckman Coulter Diagnostics? Let's dive in.For over 80 years, we've been deeply devoted to enhancing and streamlining laboratory processes to drive progress in both science and healthcare. Join a team where your voice matters, where you'll find support, and where you can truly be yourself....

  • Administrative and Recruiting Assistant

    3 weeks ago

    Brea, United States Premier Ambulance Full time

    **Essential Functions**: - Answer and direct phone calls - Organize and schedule appointments - Order office supplies - Provide general support to visitors - Complete paperwork and the onboarding process for new hires - Promote the company's reputation and attractiveness as a good employment opportunity - Provide administrative support to the President,...

  • Senior Administrative Assistant

    1 week ago

    Brea, California, United States Danaher Full time

    Wondering what's within Beckman Coulter Diagnostics? Take a closer look. At first glance, you'll see that for more than 80 years we've been dedicated to advancing and optimizing the laboratory to move science and healthcare forward. Join a team where you can be heard, be supported, and always be yourself. We're building a culture that celebrates backgrounds,...

  • Senior Administrative Assistant

    3 weeks ago

    Brea, United States Beckman Coulter Full time

    Wondering what's within Beckman Coulter Diagnostics? Take a closer look. At first glance, you'll see that for more than 80 years we've been dedicated to advancing and optimizing the laboratory to move science and healthcare forward. Join a team where you can be heard, be supported, and always be yourself. We're building a culture that celebrates...

  • Senior Administrative Assistant

    4 weeks ago

    Brea, California, United States Danaher Full time

    Wondering what's within Beckman Coulter Diagnostics? Take a closer look. At first glance, you'll see that for more than 80 years we've been dedicated to advancing and optimizing the laboratory to move science and healthcare forward. Join a team where you can be heard, be supported, and always be yourself. We're building a culture that celebrates backgrounds,...

  • Senior Administrative Assistant

    4 weeks ago

    Brea, United States Beckman Coulter Full time

    Wondering what's within Beckman Coulter Diagnostics? Take a closer look. At first glance, you'll see that for more than 80 years we've been dedicated to advancing and optimizing the laboratory to move science and healthcare forward. Join a team where you can be heard, be supported, and always be yourself. We're building a culture that celebrates...

  • Administrative Assistant/accounting

    2 days ago

    Brea, United States ENVIRONMENT CONTROL Full time

    This is a long term position with opportunity for advancement for the right person. Minimum 3 years of office experience, 2+ years of accounting or billing a must. Pays $25.00-$28.00/ hr DOE Schedule: M-F; 8:30a - 5:00p **Responsibilities** - Provide accounting and clerical support to our office administrator - Type and submit invoices accurately -...

  • Part-Time Veterans Administrative Assistant

    2 months ago

    Brea, United States America Works Network of Companies Full time

    Job DescriptionJob DescriptionJob Title: Part-Time Veterans Administrative AssistantTeam: Homeless Veterans Reintegration Program (HVRP)Location: Brea, CACompensation: $20/hourPurpose: America Works of California, Inc., a socially conscious company, is seeking a part-time Administrative Assistant to manage front desk duties and Veteran intake process for a...

  • Part-Time Veterans Administrative Assistant

    3 weeks ago

    Brea, United States America Works Network of Companies Full time

    Job DescriptionJob DescriptionJob Title: Part-Time Veterans Administrative AssistantTeam: Homeless Veterans Reintegration Program (HVRP)Location: Brea, CACompensation: $20/hourPurpose: America Works of California, Inc., a socially conscious company, is seeking a part-time Administrative Assistant to manage front desk duties and Veteran intake process for a...