Front Office and Escrow Operations Coordinator

2 weeks ago


Mission Viejo, United States Regency Real Estate Brokers Inc Full time

**Job Overview**:
**Key Responsibilities**:
**Morning Duties**:

- Open and prepare the office and lobby
- Restock supplies and prepare coffee stations

**General Duties**:

- Answer and direct phone calls
- Greet and assist clients
- Manage incoming and outgoing mail and packages
- Process commission checks and assist with MLS system
- Maintain cleanliness and supplies in common areas
- Order and restock office and machine supplies

**Escrow Duties**:

- Prepare and manage escrow files and data
- Assist with escrow processing tasks
- Ensure office security at the end of the day

**Event and Marketing Duties**:

- Coordinate food orders and setup for meetings
- Manage website updates and holiday decorations
- Assist with tech needs and marketing updates

**Closing Duties**:

- Restock and clean office and coffee stations
- Shred documents and manage supply deliveries

**Additional Duties in Absence of Office Manager**:

- Record and process commissions
- Handle QuickBooks entries for payments and deposits
- Assist with phone and server troubleshooting
- Oversee front desk reception coverage

**Qualifications**:

- Strong multitasking and organizational skills
- Exceptional customer service abilities
- Discretion in handling confidential information
- Attention to detail and reliability

This role is ideal for a proactive individual who thrives in a dynamic office environment and enjoys a variety of tasks.

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Mission Viejo, CA (required)

Ability to Relocate:

- Mission Viejo, CA: Relocate before starting work (required)

Work Location: In person



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