Front Office and Escrow Operations Coordinator

4 weeks ago


Mission Viejo, United States Real Estate Full time
Job DescriptionJob Description

Job Overview:

Seeking a reliable and organized individual to manage front office operations, support escrow processes, and assist with event coordination and marketing tasks. The ideal candidate will provide exceptional customer service, handle various administrative duties, and maintain office and escrow supplies.

 

Key Responsibilities:

 Morning Duties:

- Open and prepare the office and lobby

- Restock supplies and prepare coffee stations

- Distribute mail and check voicemails

General Duties:

- Answer and direct phone calls

- Greet and assist clients

- Manage incoming and outgoing mail and packages

- Process commission checks and assist with MLS system

- Maintain cleanliness and supplies in common areas

- Order and restock office and machine supplies

Escrow Duties:

- Prepare and manage escrow files and data

- Assist with escrow processing tasks

- Ensure office security at the end of the day

Event and Marketing Duties:

- Coordinate food orders and setup for meetings

- Manage website updates and holiday decorations

- Assist with tech needs and marketing updates

Closing Duties:

- Restock and clean office and coffee stations

- Shred documents and manage supply deliveries

Additional Duties in Absence of Office Manager:

- Record and process commissions

- Handle QuickBooks entries for payments and deposits

- Assist with phone and server troubleshooting

- Oversee front desk reception coverage

 

Qualifications:

- Strong multitasking and organizational skills

- Exceptional customer service abilities

- Discretion in handling confidential information

- Attention to detail and reliability

 

This role is ideal for a proactive individual who thrives in a dynamic office environment and enjoys a variety of tasks.



  • Mission Viejo, United States Regency Real Estate Brokers Inc Full time

    **Job Overview**: **Key Responsibilities**: **Morning Duties**: - Open and prepare the office and lobby - Restock supplies and prepare coffee stations **General Duties**: - Answer and direct phone calls - Greet and assist clients - Manage incoming and outgoing mail and packages - Process commission checks and assist with MLS system - Maintain cleanliness...

  • Escrow Officer

    4 weeks ago


    Mission Viejo, United States Pickford Escrow Company Full time

    **This position facilitates a closing, ensuring all documents and funds required to complete sales and loan transactions are properly prepared and executed. Provides work direction, assignments and training to other staff members. May work in a support role to another Escrow Officer or Branch Manager.**: **Job Duties and Responsibilities **_(Essential Job...

  • Escrow Manager

    3 weeks ago


    Mission Viejo, United States PGP Escrow Inc. Full time

    Escrow Manager - (PGP Escrow) page is loaded Escrow Manager - (PGP Escrow) Apply locations Mission Viejo, CA time type Full time posted on Posted 5 Days Ago job requisition id JR5197 This position is 100% in-office/on-site at the Mission Viejo, California branch. JOB SUMMARY: Responsible for achieving branch strategic and financial objectives by establishing...

  • Escrow Officer

    1 day ago


    Mission Viejo, United States PGPTitle Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. - JOB SUMMARY - Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. - PRIMARY RESPONSIBILITIES: - Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas...

  • Escrow Officer

    3 weeks ago


    Mission Viejo, United States Kansas City Title Full time

    This position facilitates a closing, ensuring all documents and funds required to complete sales and loan transactions are properly prepared and executed. Provides work direction, assignments and training to other staff members. May work in a support role to another Escrow Officer or Branch Manager. Job Duties and Responsibilities (Essential Job Functions) ...

  • Escrow Officer

    3 weeks ago


    Mission Viejo, United States PulteGroup Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. JOB SUMMARY Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES: * Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas within...

  • Escrow Officer

    3 weeks ago


    Mission Viejo, United States Pulte Group, Inc. Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. JOB SUMMARY Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES: * Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas within...

  • Escrow Officer

    2 weeks ago


    Mission Viejo, United States Pulte Group, Inc. Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. JOB SUMMARY Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES: * Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas within...

  • Escrow Officer

    1 month ago


    Mission Viejo, United States PulteGroup, Inc. Full time

    Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES:Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and othe Escrow Officer, Officer, Escrow, Accounting, Construction, Business Services, Transaction

  • Escrow Officer

    3 weeks ago


    Mission Viejo, United States PulteGroup Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. JOB SUMMARY Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES: Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas within the...

  • Escrow Officer

    3 weeks ago


    Mission Viejo, United States PulteGroup Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. JOB SUMMARY Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES: Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas within the...

  • Escrow Officer

    5 days ago


    Mission Viejo, United States PulteGroup Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. JOB SUMMARY Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES: * Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas within the...

  • Escrow Officer

    2 weeks ago


    Mission Viejo, United States PulteGroup Full time

    This position is 100% in office Monday-Friday in Mission, Viejo, California. JOB SUMMARY Primary responsibility is to perform tasks related to settlement operations in the closing of real estate transactions. PRIMARY RESPONSIBILITIES: Act as liaison between all parties to the transaction including homebuyer, mortgage, accounting, and other areas within the...


  • Mission Viejo, United States Orange County Centers for Oral Surgery and Dental Implants Full time

    Are you a friendly and organized individual with exceptional communication skills and a passion for providing top-notch patient care? We are seeking a Front Office Administrator to join our dynamic team at Orange County Centers for Oral Surgery and Dental Implants. As the face of our practice, you will play a crucial role in ensuring a smooth and welcoming...

  • Escrow Manager

    2 weeks ago


    Mission Viejo, United States Pulte Mortgage Full time

    This position is 100% in-office/on-site at the Mission Viejo, California branch. JOB SUMMARY: Responsible for achieving branch strategic and financial objectives by establishing and overseeing efficient closing/settlement processes, developing internal and external customer relationships, preparing and maintaining branch budgets and managing and developing...

  • Front Office I

    6 days ago


    Mission Viejo, United States Beacon Oral Specialists Full time

    **Job Title: Front Office I** **Job Location**:Orange County Centers for Oral Surgery,** Mission Viejo, CA **Job Type**: Full-time Are you a friendly and organized individual with exceptional communication skills and a passion for providing top-notch patient care? We are seeking a Front Office Administrator to join our dynamic team at Orange County...


  • Aliso Viejo, United States OC Oral Surgery Full time

    **Job Title**:Front Office I **Job Location**:OC Oral Surgery, Aliso, Viejo, CA **Job Type**:Fulltime **Your new career awaits you...** Are you looking for a company that you can call home and have opportunities to grow? We are looking for a **Front Office I** professional to join our growing practice. We pride ourselves on guiding our staff in the right...


  • Mission Viejo, United States Allergy & Asthma Associates Full time

    Answer busy phones in a courteous manner. Record messages for physicians and other personnel. Schedule patient appointments, obtain demographic information. Experience with EMR systems a plus. Verify patient insurance, eligibility and benefits. Knowledge of all insurances, Medicare, HMO & PPO a must. Fax and scan records accordingly. Must have ability to...


  • Mission Viejo, United States The Joint Full time

    ** Now Hiring!Front Desk Coordinator - Mission Viejo, CA** Mission Viejo, CA **Front Desk Coordinator - Mission Viejo, CA** Mission Viejo, CA Part Time If you have the drive, desire and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we...


  • Mission Viejo, United States The Joint Full time

    ** Now Hiring!Front Desk Coordinator - Mission Viejo, CA** Mission Viejo, CA **Front Desk Coordinator - Mission Viejo, CA** Mission Viejo, CA Part Time If you have the drive, desire and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we...