Administration - Confidential Secretary - Benefits

2 weeks ago

Upper Darby, United States Upper Darby School District Full time

**_Position Title: _**Benefits Specialist**

**_ Location:_** Administration Building**

**_ Status:_** FULL-TIME, 12 month Permanent Position**

**_ Salary:_** Based on experience**

**JOB SUMMARY**: A Benefits Specialist has knowledge of the various School District benefits insurance plans and benefits including medical insurance, prescription insurance, vision insurance, dental insurance, long term disability insurance, retiree benefits, COBRA benefits, life, voluntary plans, School District 403(b) plan, workers’ compensation insurance, and unemployment compensation; maintains enrollment of employees in the various plans; and provides support and assistance to employees eligible for the various plans.

**ESSENTIAL FUNCTIONS**: Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations.

1. Maintain enrollment of employees and their eligible dependents in medical, prescription, vision and dental plans at the time of Hire, during Open Enrollment and any other Qualifying Change in Status or Special Enrollment Event, and dependents turning 26 years of age.

2. Review and update enrollments as needed following monthly/periodic reconciliations provided by the Supervisor of Payroll and Benefits.

3. Provide letters and other forms as requested or required for employees (including PSERS Premium Assistance Forms, Medicare Eligibility Forms and letters regarding benefits coverage).

4. Provide COBRA information to resigning employees.

5. Provide Life Insurance portability and conversion paperwork to resigning and retiring employees.

6. Coordinate the long-term disability claim process for applicable employees including providing the paperwork to employees and preparing and submitting the employer portion of the paperwork.

7. Coordinate the life insurance claim process.

8. Assist the Supervisor of Payroll and Benefits with the Open Enrollment process including communication, answering questions from employees and processing Open Enrollment changes.

9. Provide retiree benefits information to retirees.

10. Enroll retirees and their eligible dependents in retiree coverage and maintain their enrollment.

11. Utilize applicable software to bill Retiree and COBRA coverage enrollees at the time of retirement or resignation and annually, including assisting enrollees with coverage questions and following up with enrollees who are past due in payment. 12. Complete Pennsylvania State Unemployment Compensation and the School District’s unemployment compensation consultant’s forms and requests for information on unemployment compensation claims as received and communicate as needed with School District departments regarding unemployment compensation claims.

13. Assist the Assistant Superintendent of Personnel and Equity with the unemployment compensation appeal process and communicate with the School District’s unemployment compensation consultant to provide documentation and information as needed for the unemployment compensation appeal process.

14. Report all workers’ compensation claims online.

15. Coordinate the School District’s investigation of workers’ compensation claims as Page 1 of 3 needed.

16. Monitor and review all workers’ compensation claims and communicate with the workers’ compensation carrier, injured employees and departments as needed for active claims.

17. Process all 403(b) Salary Reduction Agreements, address 403(b) questions from employees and authorized 403(b) vendors, and finalize bi-weekly submission of 403(b) funds through the School District’s Third Party 403 (b) Administrator.

18. Ongoing communication and coordination with the Payroll Coordinator and Payroll Clerk regarding new hires, resigning or retiring employees, and employees on leave.

19. Set up deductions for PSERS for purchase of service buy back.

20. Participate in and serve as Secretary for the School District Workplace Safety Committee.

21. Perform filing for all benefit documents and paperwork received for employees’ files.

22. Support the processing of voluntary employee plans (AFLAC).

**QUALIFICATIONS**: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills, and/or ability necessary.

1. Must have experience with a multi-cultural environment.

2. Strong written/oral communication skills required.

3. High School Diploma

4. BA/BS preferred

**Services>Human Resources>Employment Opportunities**

**The Upper Darby School District is an equal opportunity education institution and does not discriminate in its educational programs, activities, or employment practices on the basis of race, color, national origin, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in a

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