Collections Associate

Job DescriptionJob Description

We are seeking a detail-oriented and motivated individual to join our Accounting Department as a Collections Associate on the Accounts Receivable Team. This position plays a crucial role in ensuring the timely and accurate processing of client billings, and it involves a dynamic range of collections, administrative, and accounting responsibilities.

 

Duties and Responsibilities

Billing & Collections:

• Assist in the weekly and monthly billing of clients.
• Contribute to the preparation and processing of billing reviews and invoices.
• Send invoices to clients through various channels (email, web, or hard copy).
• Actively engage in the collection process for all accounts that may be behind in payment.

Administrative:

• Create and edit emails for communication purposes.
• Contact clients by phone to discuss and resolve accounting issues, and respond to telephone inquiries.
• Assist in creating and distributing weekly reports.

Other:

• Undertake additional accounting and administrative duties or special projects, as assigned.
• Organize and maintain files related to accounting and client projects.

Skills and Specifications:

• Experience with Accounting systems and databases.
• Thorough understanding of basic accounting principles.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, and follow instructions while complying with company policies.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Maintain a clean and orderly work area.

Other Qualifications:

• Ability to work independently and as part of a team.
• Proficiency in computer software program-related activities.
• Self-motivated, hardworking, ethical, and dependable.
• Excellent rapport with management and co-workers, positive can-do attitude, and outstanding customer service and people skills.
• Capacity to handle a heavy workload in a fast-paced environment.
• Detail-oriented, organized, with excellent multi-tasking and follow-through skills.
• Excellent written and verbal communication skills.
• Strong stress management and time management skills.
• Ability to work discreetly with sensitive and confidential information.
• Willingness to contribute proactively to team efforts.

Education, Qualifications, Experience

• High School Diploma or equivalent
• Minimum 2+ years’ experience in a fast paced accounting environment, preferably in Accounts Receivable
• Experience working in a professional services environment preferred
• Ability to pass a background check required

Note: This is not a remote opportunity.

If you are ready to contribute to a dynamic team and play a key role in our Accounts Receivable processes, we encourage you to apply.

Company DescriptionElectronic Security Services, Inc. (ESSI) has been serving the security needs of property management, commercial businesses, and institutions since 1981. We have over 4,000 high-rise condominiums, apartments, gated communities, institutions, and commercial businesses in our database. ESSI is an active member (and 5-star sponsor) of PMA (Property management Association), CAI (Condominium Association Institute), and IREM (Institute of Real Estate Management) locally. We are nationally recognized as one of the top security systems integrators in the US, and are currently members of The Professional Security Alliance (PSA), a nationally accredited Association. ESSI is an Equal Opportunity Employer and we offer competitive pay, paid vacation, holidays, health insurance, 401K and other benefits.Company DescriptionElectronic Security Services, Inc. (ESSI) has been serving the security needs of property management, commercial businesses, and institutions since 1981. We have over 4,000 high-rise condominiums, apartments, gated communities, institutions, and commercial businesses in our database. ESSI is an active member (and 5-star sponsor) of PMA (Property management Association), CAI (Condominium Association Institute), and IREM (Institute of Real Estate Management) locally. We are nationally recognized as one of the top security systems integrators in the US, and are currently members of The Professional Security Alliance (PSA), a nationally accredited Association. ESSI is an Equal Opportunity Employer and we offer competitive pay, paid vacation, holidays, health insurance, 401K and other benefits.

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