Personnel Assistant

2 weeks ago


Chicago, United States City of Chicago Full time

**Job Number**:396702**

**Description**

**BID/JOB ANNOUNCEMENT**

**PERSONNEL ASSISTANT**

**OFFICE OF PUBLIC SAFETY ADMINISTRATION**
- Human Resources Section

**Number of Vacancies**:3 (Additional vacancies possible pending budget approval)

**Starting Salary: $48,960.00**

**1. Check the box on your profile titled “Currently employed by the City of Chicago”**

**2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)**

**3. Select your correct bargaining unit**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**
- Under supervision, performs a variety of clerical duties relative to personnel administration; and performs related duties as required.

**ESSENTIAL DUTIES**
- Prepares and processes documents necessary to initiate and implement personnel actions such as appointments, resignations, reinstatements, and title and salary changes
- Compiles work force data and maintains and updates employee personnel records and files to ensure all relevant documents such as performance appraisals, personnel actions and position and salary histories are included
- Prepares and routes request to hire forms
- Performs filing duties
- Processes paperwork for new employees and ensures that required forms are completed prior to effective start date; provides benefits orientation to inform employees of medical, dental, vision, pension, and life insurance coverage
- Receives and processes benefit enrollment forms and supporting documents to enroll employees in selected benefits plans
- Assists employees in resolving insurance related problems by contacting the City's Benefits Office and service providers regarding employees' insurance coverage
- Processes FOIA requests
- Additional duties may be required for this position._

**LOCATION**: Office of Public Safety Administration - Human Resources Section

**ADDRESS**: 3510 S Michigan Ave

**SHIFT**: Monday through Friday

**HOURS**:8:30 am - 4:30 pm

**THIS POSITION IS IN THE CAREER SERVICE.**

**Qualifications**

**Minimum Qualifications**
- One year of personnel/human resources work experience AND/OR at least 30 semester hours or equivalent quarter hours from an accredited college or university in Human Resources, Business Administration, or a directly related field.

**NOTE**:A copy of your official transcripts, professional license, or training certificates will be required at the time of interview, if applicable.

**SELECTION REQUIREMENTS**

**Non-Bidders** best suited to fulfill the responsibilities of the position will be selected **AND**
- Previous work experience in a personnel assistant role or similar
- Previous work experience creating and maintaining spreadsheets
- Proficiency with Microsoft Office Suite

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**City of Chicago**
- Brandon Johnson, Mayor

**Applications for this position will be accepted until 11:59 pm CST on June 6, 2024.**

**Job Posting**: May 23, 2024, 12:00:00 AM | **Closing Date (Period for Applying) - External**: Jun 6, 2024, 11:59:00 PM

**BU**: 01 | **Salary**: $48,960.00 **Pay Basis**:Yearly



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