Associate Community Association Manager

4 weeks ago

Irvine, United States The Management Trust Full time

**The Management Trust**
**Position Title**: Assistant Community Association Manager
**Location**: Irvine, CA
**Reporting To**: Division Vice President of Community Management
**Status**:Non-Exempt, Full-Time
**Salary**: $23.00 - $25.00 DOE

**COMPANY PROFILE**:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients? needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

**EMPLOYEE OWNER POSITION PURPOSE**:
This is junior support role in community association management providing a variety of administrative support functions as part of a larger Community Management team. Division leadership will guide and mentor the ACAM and may partner the ACAM with one or more Community Managers to discharge duties in support of client assignments.

**JOB DUTIES AND RESPONSIBILITIES**:

- Support completion of regularly scheduled site reviews and project walks for assigned portfolio as needed
- Prepare custom letters, custom notices, newsletters, flyers, and customer letters for internal and external client needs at the direction of the Community Manager
- Review governing documents and gain familiarity with Association rules and guidelines
- Document System information with community information including: vendor contracts, Service contracts, Board/Committee Information, and Association information as a result of Association actions
- Maintain Annual calendar and maintenance schedules as system reminders in accordance with governing documents
- Assist CAMs with special projects for association needs, including research and custom administrative work; this may include participating in occasional site inspections
- Attend periodic meetings for minute taking, action lists, and others (such as annual membership meetings) to assist with balloting and check-in
- Assist Board and homeowners with question pertaining to the Association, projects, or community guidelines
- Provide support in Association fiscal management, including, but not limited to: reviewing and approving invoices, coordinating tax preparation and coordinating reserve study updates
- Review and submit requests for vendor bids and contracted services
- Create RFP specification comparison charts in accordance with company guidelines
- Initiate TRAC program for large scale projects
- Assist CAM with preparation of Board packets, agendas, and calendars in preparation for scheduled meetings
- Manage Association records requiring signature and store in appropriate location
- Assist CAMs with meeting follow-up action items, including draft minutes
- In CAM absences, oversee basic emergency vendor needs (i.e. contacting a plumber for an emergency)
- Run reports and create custom reports using internal software platforms
- Draft and distribute Association communications and updates
- Monitor outstanding items for assigned community to avoid unnecessary delays and backlog, complete follow-up activities with internal and external partners to complete client action items

**QUALIFICATIONS**:

- High School Diploma (or equivalent); Associate?s Degree preferred
- Work independently, with little oversight, and with accountability to management for the end result achieved
- Ability to identify and prioritize tasks
- Highly organized and able to monitor records for pending deadlines
- Ability to multi-task and provide support to one or more community managers
- Ability to read and discern information from Association governing documents in order to maintain system information and synthesize community requirements into easy to understand outlines and profiles
- Strong written and verbale communication skills
- Experience with Microsoft Office suite of products including intermediate understanding of Outlook, Word, and Excel
- Ability to be level-headed when presented with difficult customer questions or verbal situations and navigate conversations in a highly professional manner to best represent fellow team members and The Management Trust
- Ability to provide high-level customer service with astute attention to detail and organization
- Must be a team player
- Adaptable and dependable with a solid attendance record
- Professional and respectful demeanor with all staff and guests at all times

**SPECIAL POSITION REQUIREMENTS**:

- Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings at client lo

  • Associate Manager of Accounting ONSITE

    1 day ago

    Irvine, United States TP-LINK Full time

    Associate Manager of Accounting TP-Link is a leading provider of consumer Wi-Fi networking products. We continuously develop new products and technologies that transform the way people connect. Our networking expertise uniquely positions us as a leader in emerging technologies that improve our everyday lives, such as smart home products. Spacious and...

  • Associate Manager, Accounting

    1 week ago

    Irvine, United States Inari Medical Full time

    Description Position: Associate Manager, Accounting Location: 6001 Oak Canyon Ste. 100, Irvine, CA 92618 Responsibilities: Complete various accounting close entries and analyses, including but not limited to, Lease ASC 842 entries, clinical and other general liability accruals, revenue accruals, equity entries, and intercompany related items. Support OUS...

  • Audit Associate

    4 weeks ago

    Irvine, United States CareerBuilder Full time

    Job Description Audit Associate Job Duties and Responsibilities: Execute the daily operations of audit, review, compilation and attest engagements of various clients. Accurately document the execution of specific audit procedures as defined by engagement objectives, client's engagement history and planned audit approach. Research and facilitate the...

  • Associate Manager of Accounting ONSITE

    2 days ago

    Irvine, United States TP-Link USA Corporation Full time

    Job DescriptionJob DescriptionAssociate Manager of Accounting TP-Link is a leading provider of consumer Wi-Fi networking products. We continuously develop new products and technologies that transform the way people connect. Our networking expertise uniquely positions us as a leader in emerging technologies that improve our everyday lives, such as smart home...

  • Associate Attorney

    4 weeks ago

    Irvine, United States Hylton & Associates Full time

    Job DescriptionJob DescriptionCompany DescriptionHylton & Associates is a law firm located in Irvine, CA. We specialize in the defense of public entities and private companies in personal injury, premises liability, and employment matters. Our team is dedicated to providing high-quality legal services and offering effective solutions to our clients.Role...

  • Client Service Associate

    5 days ago

    Irvine, United States LP Solutions LLC Full time

    **The Culture We Provide Our Client Service Associate**: - We are a diverse and inclusive team that pushes ourselves and those around us to develop personally and professionally - We promote exclusively from within and do not outsource new management - We show employee appreciation by hosting team building activities, company events and providing traveling...

  • Associate Attorney

    1 month ago

    Irvine, United States Hylton & Associates Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceCompetitive salaryHealth insurancePaid time offCompany DescriptionHylton & Associates is a law firm located in Irvine, CA. We specialize in the defense of public entities and private companies in personal injury, premises liability, and employment matters. Our team is...

  • Sales Associate

    4 weeks ago

    Irvine, United States Mazocapital Full time

    Sales Associate Sales Description **Overview** MAZO Capital Solutions is a full-service commercial finance company dedicated to serving Americas small business community. MAZO is focused on empowering businesses with capital solutions to achieve growth and accomplish their goals. Our mission is to create a better financing experience for our partners and...

  • Sales Associate

    2 days ago

    Irvine, United States Club Pilates Full time

    Job DescriptionJob DescriptionBe a part of the growing boutique fitness industry and join our Studio Team! Interact directly with members and prospective members and help them on their fitness journey while you connect and contribute to our studio community in this fun, high-energy and service-focused environment! KLW Fitness, established in 2013, is a...

  • Sales Associate

    2 days ago

    Irvine, United States Club Pilates Full time

    Job DescriptionJob DescriptionBe a part of the growing boutique fitness industry and join our Studio Team! Interact directly with members and prospective members and help them on their fitness journey while you connect and contribute to our studio community in this fun, high-energy and service-focused environment! KLW Fitness, established in 2013, is a...

  • Asset Management Associate, Seniors Housing

    1 week ago

    Irvine, United States RETS Associates Full time

    RETS has been retained by a Real Estate Private Equity company to hire an Associate, Asset Management on their Seniors Housing portfolio. The asset manager associate will play an important role in the firm by executing on business plans to will directly support one vice president of asset management.Qualifications:Bachelor's degree requiredMinimum of 5 years...

  • Asset Management Associate, Seniors Housing

    5 days ago

    Irvine, United States RETS Associates Full time

    RETS has been retained by a Real Estate Private Equity company to hire an Associate, Asset Management on their Seniors Housing portfolio. The asset manager associate will play an important role in the firm by executing on business plans to will directly support one vice president of asset management.Qualifications:Bachelor's degree requiredMinimum of 5 years...

  • Verification Associate

    3 days ago

    Irvine, United States Thomson Reuters Full time

    The Verification Associate Role in our Tax & Accounting Professionals segment is responsible for verifying tax returns by ensuring our Optical Character Recognition (OCR) system reads and inputs data correctly. Verification Associates will be require Verification, Associate, Accounting, Retail, Tax

  • Digital & IT Associate

    5 days ago

    Irvine, United States Parker Hannifin Corporation Full time

    }, 2000); } Parker Aerospace, an operating segment of Parker Hannifin Corporation, is one of the worlds leading producers of flight control, hydraulic, fuel, inerting, fluid conveyance, thermal management, and engine systems and components for the a IT, Associate, Digital, Business Systems, Information Technology, Technical Support

  • Associate Attorney

    3 weeks ago

    Irvine, United States Robert Half Full time

    Associate attorney opportunity in Irvine! Robert Half Legal is working with a prestigious, national law firm. The firm is looking to bring in an associate for the downtown Irvine office. This is not a replacement role, the firm is hiring due to growth! We have placed several attorneys with this firm - the consensus is this is a great environment. The...

  • Associate Banker

    4 weeks ago

    Irvine, United States East West Bank Full time

    Introduction: Since 1973, East West Bank has served as a pathway to success. With over 120 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create...

  • Junior Associate

    7 days ago

    Irvine, United States Swipeport Full time

    Overview: We are seeking a motivated Junior Associate to join our team. This is an excellent opportunity for individuals looking to gain valuable experience in sales. **Responsibilities**: - Shadow a sales leader to develop sales skill to learn the payment business - Assistant to top sales producer - Learn complex sales negotiation, lead generation,...

  • Closing Associate

    1 month ago

    Irvine, United States CoStar Group Full time

    Closing Associate **Job Description**: CoStar Group Company Intro: CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to...

  • Associate Attorney

    4 days ago

    Irvine, United States Robert Half Full time

    Associate attorney opportunity in Irvine!Robert Half Legal is working with a prestigious, national law firm. The firm is looking to bring in an associate for the downtown Irvine office. This is not a replacement role, the firm is hiring due to growth! We have placed several attorneys with this firm - the consensus is this is a great environment.The firm has...

  • Associate Attorney

    5 days ago

    Irvine, United States Robert Half Full time

    Associate attorney opportunity in Irvine!Robert Half Legal is working with a prestigious, national law firm. The firm is looking to bring in an associate for the downtown Irvine office. This is not a replacement role, the firm is hiring due to growth! We have placed several attorneys with this firm - the consensus is this is a great environment.The firm has...