Executive Assistant, Office of The Ctio

1 week ago


Long Island City, United States Optimum Full time

**Are you looking to Optimize your life? Start your exciting path to a rewarding career today**

We are Optimum, a leader in the fast-paced world of connectivity, and we're on the hunt for enthusiastic professionals to join our team We understand that connectivity isn't just a luxury anymore - it's a necessity that empowers lives, fuels businesses, and drives innovation. A career at Optimum means you'll be enabling progress and enhancing lives by providing reliable, high-speed connectivity solutions that keep the world connected. We owe our success to our amazing product, commitment to our people and the connections we make in every community.

If you are resourceful, collaborative, team-oriented and passionate about delivering consistent excellence, Optimum is the Company for you

We are **Optimum**

**Job Summary**:
Altice USA is looking for a strong executive assistant who will act as a key connector in the daily business and senior executive leaders within the CTIO organization. The Executive Assistant will serve as the department’s single point of contact for day-to-day support and provide executive support on projects and administration needs. The person in this role will be highly visible to all levels of the organization and tasked to complete varied administrative duties while exercising discretion and sound judgment on a consistent basis.

**Responsibilities**:

- Serve as the point of contact for the CTIO, helping to ensure an effective communication flow among the leadership team, employees, and external parties as needed.
- Plan virtual, on-site, and off-site meetings, as well as special events, working with appropriate cross-functional colleagues.
- Act as a gatekeeper by filtering incoming requests and communication to manage the executive's time.
- Determine the urgency and importance of requests and delegate or respond accordingly.
- Arrange travel, including the arrangement of flights, hotels, car service, etc.; prepares expense reports as needed.
- Prepare travel itineraries and ensure all travel details are organized.
- Help the executive manage their time effectively by prioritizing tasks and activities.
- Provide reminders and notifications for upcoming deadlines and commitments.
- Support the development of building a strong workplace culture with a focus on teamwork, collaboration, responsiveness, and fun. Also, help coordinate team building/social events.
- Assist in creating and routing Requests for Signature, and Statements of Work to appropriate parties.
- Support the coordination where needed on new hire onboarding (including contractors), such as security badge setup, equipment ordering/distribution, etc.
- Create organization charts, and process flows.
- Handle sensitive information with the utmost confidentiality and discretion.
- All other general administrative support including greeting visitors, preparing materials for all hands, leadership meetings, contract management-related processes, including contract routing and archiving, and other duties as assigned.

**Qualifications**:

- High School Diploma or equivalent required; advanced education preferred.
- Previous experience in an administrative support role supporting a large, fast-paced functional area. Experience supporting senior/executive leadership preferred.
- Strong organization and analytical skills with the ability to handle multiple tasks simultaneously and manage small projects.
- Demonstrated ability to anticipate needs before they arise and proactively resolve issues.
- Strong verbal and written communication skills, as well as the ability to interact with all levels of management.
- Ability to maintain the highest degree of confidentiality and diplomacy.
- Experience with virtual meeting software (e.g.: Microsoft Teams, Skype, WebEx, or equivalent) preferred.
- Highly proficient in Office 365, SharePoint, Teams, specifically Outlook, Excel, and PowerPoint. Experience with MS Visio preferred.

At Optimum, we're fueled by our four core pillars: Taking Ownership, Upholding Transparency, Creating Community, and Demonstrating Expertise. Our commitment to empowering employees to take responsibility and embrace proactive problem-solving underpins Taking Ownership. Upholding Transparency is at the core of our culture, with open and honest communication fostering trust among our dedicated team and loyal customers. Creating Community is more than a goal; it's our daily commitment to fostering an environment of collaboration, innovation, and positivity. Demonstrating expertise is a promise we uphold through continuous learning and engagement with our customers to consistently deliver top-quality products and services. These pillars not only shape our culture but define Optimum as a place of excellence, trustworthiness, and thriving community, and we invite you to be a part of our journey.

If you have the drive to succeed and are ready to embark on a thrilling career, seize this opportunity today, and join our



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