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Office Manager

3 months ago

Phoenix, United States Happy Kids Pediatrics Full time

Overview:
**Responsibilities**:

- Employee will be responsible for the day to day operations of the medical practice.
- Employee will be responsible for supervising and ensuring the adherence of Happy Kids Pediatric/Feliz Care Centers culture, policies, procedures and standards.
- Employee will be responsible for ensuring that staff is implementing the proper workflows for but not limited to the following task.
- Quality Assurance,
- Customer Service,
- Registration,
- Financial Counseling
- Productivity
- Data Entry
- Record Retention
- Charting
- Billing and Collections
- Cash Posting
- Maintenance of Facility
- Employee will be responsible for holding staff accountable for productivity, efficient workflow, measuring indicators, and analyzing processes to improve practice performance.
- Assist in the recruitment, onboarding, performance evaluations and offboarding process of staff to build and maintain a high-performing team.
- Employee will be responsible for managing and monitoring inventory, ordering and control of all medication supplies, adn equipment for the office.
- Employee will be responsible for compliance with HIPAA, OSHA, Labor laws, and confidentiality policies when working with staff and patients.
- Employee is expected to attend internal and external meetings and conferences on a regular basis
- Employee will be expected to evaluate and analyze data to monitor growth and productivity
- Employee will be expected to provide recommendations and develop new policies, and procedures to improve services and productivity
- Employee will be responsible for overseeing the clinic flow and maintain an efficient and qualitative patient visit with the best experience possible for the patients.
- Employee will be responsible to report any issues to their direct Supervisor. If Supervisor is unavailable they will need to report directly to Human Resources.
- Other task pertaining to the position and need of the office.

**Requirements**:

- Proven experience as an Office Manager or similar administrative role
- Strong organizational skills with the ability to multitask
- Knowledge of event planning and coordination
- Excellent communication and interpersonal abilities
- Ability to effectively manage time and prioritize tasks
- Demonstrated expertise in vendor management and negotiation

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday

Work Location: In person