Temporary Administrative Specialist

3 weeks ago

Washington, United States AFL-CIO Full time

This position reports to the Director of Governance, Education and Training of the Political & Field Mobilization Hub._
- **Temporary political term ending November 30, 2024.**

**DESCRIPTION OF DUTIES**
- Support governance program for Federated Bodies and Union.
- Utilize various databases to analyze data, run query-based reports, verification of required documentation, develop spreadsheets, and create reports for the purpose of annual reports, solidarity charters, solidarity fund, and governance program.
- Produce and maintain correspondence and records for Federated Bodies in relation to governance matters like within rules governing, solidarity charters, solidarity fund, and programs with our affiliate unions and non-affiliated unions.
- Maintain various listservs, mailing lists, and contact information of Federated Bodies.
- Develop, coordinate, oversee, and assess systems and operations, including but not limited to record-keeping, internal and external communications, reporting, and other areas as assigned.
- Manage the National Affiliation Fee Program (NAFP); calculating money to be paid to the SFs from nine NAFP International Unions (IUs) and ensuring the SFs receive their payments in a timely fashion.
- Support the coordination of workflow including resolution of questions and concerns, adherence to policies and procedures, and the development of communication and reporting systems.
- Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence; proofreading, reformatting, and editing of correspondence.
- Assist the Director and Deputy Director with training AFL-CIO staff and Federated Bodies on various systems in order to ensure governance compliance.
- Act as liaison with Federated Bodies, AFL-CIO staff, and affiliates.
- Notify International Unions of State Federation per capita rate changes (per capita rate changes can occur as often as weekly, monthly, or yearly).
- Assist the Director, Deputy Directors, affiliate officers, and Federated Bodies in responding to inquiries from the general public.
- Understand and be able to communicate the function of the AFL-CIO to both internal and external audiences.
- Other duties as assigned.

**QUALIFICATION AND SKILLS**
- Ability to proofread and edit documents;
- Experience in monitoring budgets;
- Demonstrated ability to prioritize and manage multiple tasks;
- Experience creating and working with spreadsheets;
- Positive attitude and excellent interpersonal skills;
- Professional, courteous, and tactful;
- Excellent organizational skills and detail-oriented;
- Demonstrated ability to exercise good political judgment;
- Ability to manage workflow and work within a team;
- Demonstrated ability to prioritize and manage multiple tasks;
- Experience working with staff from multiple programs and projects;
- Excellent problem-solving skills;
- Highly motivated and a self-starter;
- Proficient skills with Access, Word, Excel, Powerpoint, Windows, and Google Suite: Gmail, Docs, Sheets, Slides.
- Ability to travel and work extended hours when needed.

**Required Tests Include**:
**Spreadsheet (Excel), Intermediate Excel, Database (Access), Clerical, Typing and Judgment**

**Hours: 9:00 AM - 5:00 PM

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