Supervising Legal Secretary
3 weeks ago
**Are you a current employee of the County of San Mateo District Attorney's Office and ready to take that next step in your career? Now is the time**
**The Position**
**Rewarding Aspects of the Job**:
This position provides an opportunity to develop and enhance your leadership skills. Duties will vary daily based on the needs of the office, which may lead to additional opportunities to learn new procedures and establish new skills. As the Supervising Legal Secretary, you will be leading a team devoted to public safety and collaborating with various departments within the county and judicial systems.
**Challenging Aspects of the Job**:
In this role, you will be supervising personnel while simultaneously maintaining daily operations of the office. Communication, organizational skills, and adaptability will be essential to succeed in this position.
**The Supervising Legal Secretary will be responsible for**:
- Planning, scheduling, and assigning legal secretarial and office support work; training staff in work procedures; coordinating the work of staff to ensure adequate coverage.
- Participating in the hiring of assigned staff, recommending selections for management approval.
- Assisting in compiling and monitoring budget figures; may provide input into the goal-setting process.
- Drafting complex pleadings, contracts, ordinances, and other legal documents, as well as correspondence, memoranda, and reports from stenographic notes, brief instructions, or printed materials.
- Calendaring and scheduling court dates, meetings, and appointments for attorneys, and arranging necessary court filings.
- Receiving and screening visitors and telephone calls, providing information that requires judgment and interpretation of policies and procedures.
- Evaluating employee performance, counseling employees, and effectively recommending initial corrective actions and other personnel decisions.
- Using word processing equipment and a personal computer system to input or retrieve data and prepare reports.
- Initiating specified correspondence independently for signature by appropriate staff; reviewing finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
- Directing the organization and maintenance of chronological and other files.
- Relieving attorneys of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging meetings.
- Organizing own work, setting priorities, and meeting critical deadlines.
- Performing related duties as assigned.
**Note**:The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.
**Qualifications**:
**_County Status: _**Only current County of San Mateo or County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified, regular, probationary, Confidential and Management extra-help/limited term, and SEIU or AFSCME represented extra help/limited term positions prior to the final filing date may apply.
**_Education and Experience:_** Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is four years of experience providing secretarial or office support in a legal or court setting.
**_Knowledge of:_** **Supervisory principles and practices, including work planning, scheduling, review, evaluation and employee training and corrective action; legal office terminology, processes, procedures, and the format for legal documents; standard office administrative and secretarial practices and procedures, including business letter writing and the operation of common office equipment; record keeping, report preparation, and filing methods; correct English usage, including spelling, grammar, punctuation and vocabulary; and business arithmetic.
**_Skill/Ability to:_** **Plan, assign, supervise, review and evaluate the work of others; train others in work procedures; analyze and resolve office administrative situations and problems; draft pleadings and other legal documents from stenographic notes, brief instructions, or printed documents; provide varied and complex secretarial and office administrative assistance to one or more attorneys; use initiative and sound independent judgment within established guidelines; establish and maintain effective working relationships with those contacted in the course of the work; organize, research and maintain accurate records and files; organize work, set priorities, meet critical deadlines, and follow up assignments with a minimum of direction.
**Application/Examination**:
**Departmental Promotional Only.** Only current County of San Mateo or County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous
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