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Supervisor Materials Management

3 months ago

Vero Beach, United States Cleveland Clinic Full time

Join our team at Cleveland Clinic Indian River Hospital, and experience world-class healthcare at its best. Indian River Hospital is in sunny Florida’s Treasure Coast where it is committed to providing optimal family-centric and community-focused care. At Indian River Hospital, you will be part of a collaborative, compassionate, and innovative team of caregivers. You will work with state-of-the-art technology and will build a rewarding career with one of the most respected healthcare organizations in the world.

As a Supervisor of Materials Management, you will be responsible for:

- Directing activities relating to the storage and distribution of supplies, equipment, and materials.
- Performing cycle counts and physical inventories.
- Using Material Management Information System to order, track, and deliver products.
- Using electronic handheld devices, pallet jacks, copiers, fax machines, carts, and other equipment.
- Complying with established policies and procedures.

The ideal future caregiver is someone who:

- Thrives in a team environment.
- Demonstrates a strong work ethic.
- Has excellent leadership skills.
- Can critically think while paying attention to details and staying organized.

In this role, you will work in a dynamic and technologically advanced environment that allows you to discover, learn and grow. You’ll remain professionally challenged as you take on a leadership role, shape the career of your dreams, and find where you belong, here at Cleveland Clinic.

At Cleveland Clinic, we know what matters most. That's why we treat our caregivers as if they are our own family, and we are always creating ways to be there for you. Here, you'll find that we offer: resources to learn and grow, a fulfilling career for everyone, and comprehensive benefits that invest in your health, your physical and mental well-being and your future. When you join Cleveland Clinic, you'll be part of a supportive caregiver family that will be united in shared values and purpose to fulfill our promise of being the best place to receive care and the best place to work in healthcare.

**Responsibilities**:

- Supervises other Material Management activities in Manager’s absence. Daily supervision of storeroom and receiving. Develops work schedule for technicians. Assigns tasks to staff and inspects work.
- Completes staff performance reviews. Establishes department goals and organizes processes to meet stated goals. Develops training and education process for department tasks.
- Verifies schedule vs. Kronos timekeeping records. Serves as department timekeeper as needed.
- Adherence to all department, hospital and system policies.
- Use of handheld computer device to calculate supply needs and inventory requirements.
- Demonstrates use of TQI techniques and philosophies. Actively seeks to eliminate errors and consistently improve service to customers.
- Enters data into Material management Information System to record requisitions, receivers, and returns.
- Verifies system information and takes appropriate steps to reconcile. Researches errors to find cause of errors.
- Conducts audit of delivery locations.
- Directs the delivery of supplies, equipment, forms, mail, and other items to requesting locations.
- Prioritizes deliveries as necessary to improve customer service.
- Delivers emergency requests promptly. Delivers overnight deliveries and next day deliveries promptly.
- Supervises the receiving process. Verifies quantity and product information; compares to Purchase Order.
- Notifies supervisor of discrepancies and assists with reconciliation. Investigates mis-shipped items and corrects problems as necessary.
- Maintains and readjusts established par level information or exchange cart information to minimize shortages and maintain customer service levels.
- Suggests changes to stocking procedures to improve performance of department.
- Records signatures for delivery purposes. Inspects packages for damage; reports any damage to supervisor immediately. Prepares outgoing packages, calculates and records shipping costs as needed. Uses pallet jacks and other equipment in a safe manner.
- Assists with the physical inventory process. Counts and verifies supplies in inventory and reports discrepancies to manager.
- Performs buyer duties as needed during buyer absences.
- Rectifies discrepancies in supply budgets.
- Keeps work area clean, neat and free of debris.
- Other duties as assigned.

**Education**:

- High School Diploma or GED required.

Certifications:

- None required.

Complexity of Work:

- Requires critical thinking skills, decisive judgment and the ability to work with mínimal supervision.
- Must be able to work in a stressful environment and take appropriate action.

Work Experience:

- None required.

Physical Requirements:

- Manual dexterity to operate office equipment.
- May require periods of sitting, standing and the ability to walk to various locations throughout the health system to attend me