Academic Scheduling Specialist

2 weeks ago

Pleasant Hill, United States Contra Costa Community College District Full time

**Academic Scheduling Specialist**

**Posting Number**: 0002012

**Location**: Diablo Valley College

**Salary**: YEARLY: $70,440, step 1 - $85,836, step 5 (see special instruction for initial step placement)

**Position Definition**:
To perform a variety of responsible, complex and technical tasks related to producing the college's master schedule of classes and/or catalog course listings including analyzing, monitoring and maintaining the college database of courses, sections, student registration, facility scheduling, and faculty instructional and non-instructional assignments.

**Distinguishing Characteristics**:
N/A

**Examples of Duties/Essential Functions**:
Duties may include, but are not limited to, the following:
Coordinates development of the college schedule for each term, including establishing schedule development timelines.

Collects and reviews data; projects number of sections for day and evening courses; prepares list of full-time faculty available; projects number of part-time instructors needed; assigns usable classroom space.

Receives scheduling materials from departments; reviews teaching schedules and room schedules and works with affected department to resolve scheduling conflicts; inputs information in database.

Requests data processing to produce a tentative schedule for each department; reviews accuracy of schedules submitted by department.

Identifies, confirms and enters faculty reassigned time and non-instructional load; requests, documents and maintains required instructional office reports.

Verifies faculty load against contractual obligations (part-time load maximum, full-time semester and variance banking limit, full-time load maximum for academic year and restrictions on full-time overload for pay).

Performs mathematical computations to determine Full-time Equivalent Faculty (FTEF) contact hours, pay hours and Full-time Equivalent Students (FTES).

Reviews and maintains hourly teaching budget; updates schedule in Enterprise Resource Planning (ERP) System throughout the term; produces and disseminates a list of additions, deletions and changes to schedule.

Collects information from various campus sources and colleges; advises departments to update assigned sections of the catalog; verifies courses to insure accuracy; edits and prepares catalog copy for submission to printer.

Runs and reviews course load audit reports and instructor load audit reports for accuracy.

Processes requests for cancellations; confirms that students have been notified of cancellation and advised of alternative available sections.

Processes reservations for all instructional room space; assists business office with room reservations for off-campus agencies.

May assist in negotiations for off-campus facilities.

Answers inquiries concerning scheduling activities, policies, or programs.

Performs related duties as assigned.

**Minimum Qualifications**:

- Education/Experience:_
**EXPERIENCE AND TRAINING**
Three (3) years of experience performing increasingly responsible administrative or clerical duties in a similar work environment, including at least two (2) years performing technical administrative support duties.

**EDUCATION/LICENSE OR CERTIFICATE**
Possession of an Associate degree from an accredited college, or the equivalent.
- Knowledge Of:_
Modern office methods, procedures, practices and equipment.

District and college policies and procedures.

Instructional contract rules and regulations.

Payroll rules, policies, and records relating to time reporting for academic staff.

Standard business English, grammar and spelling.

Software used for producing college class schedules and catalog.
- Skill To:_
Skill/Ability to:
Perform responsible and complex clerical work using independent judgment.

Analyze situations and make decisions in procedural matters.

Perform accurate mathematical computations.

Effectively multi-task and organize time to meet schedules and timelines.

Prepare and maintain accurate and complete records and reports.

Maintain discretion and confidentiality.

Understand and carry out both oral and written instructions in an independent manner.

Communicate effectively, both orally and in writing.

Establish and maintain cooperative work relationships with those contacted in the performance of required duties.

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.
- Ability To:_
N/A

**Desirable Qualifications**:
1. Customer Service - Demonstrates excellent skills in dealing with internal and external clients in person, on the telephone, and in written communications. Combines patience, determination, and persistence to troubleshoot client issues and develop solutions that support student success.2.

  • Clinical Scheduling Specialist

    2 days ago

    Point Pleasant, United States ElderwoodPediatricPostAcuteWoodmark Full time

    $24.64/ hr – $36.96 / hour The Clinical Scheduling Specialist generates, manages and updates master schedules for the nursing department while making adjustments as needed according to budgetary constraints, census fluctuations, attendance tracking, benefit accrual entries, and leaves of absence. We are seeking someone who is detailed oriented, highly...

  • Web Content Specialist

    3 days ago

    Pleasant Hill, United States Contra Costa Community College District Full time

    **Web Content Specialist** **Posting Number**: 0002013 **Location**: Diablo Valley College **Salary**: YEARLY: $77,748, step 1 - $94,716, step 5 (see special instructions for initial step placements) **Position Definition**: To perform routine website administration tasks relating to content management such as planning webpage structure and layout,...

  • Academic Success Coach

    Found in: beBee S US - 3 weeks ago

    Pleasant Prairie, United States Orbis Education Full time

    The Academic Success Coach plays an integral role in the support and success of students in an accelerated nursing program at our site in Pleasant Prairie. Major responsibilities include registration, academic advising/success coaching and the retention/persistence of enrolled nursing students.  The Success Coach interacts with students, university faculty...

  • Academic Success Coach

    Found in: beBee jobs US - 6 days ago

    Pleasant Prairie, Wisconsin, United States Orbis Education Full time

    The Academic Success Coach plays an integral role in the support and success of students in an accelerated nursing program at our site in Pleasant Prairie. Major responsibilities include registration, academic advising/success coaching and the retention/persistence of enrolled nursing students. The Success Coach interacts with students, university faculty...

  • Clinical Scheduling Specialist

    Found in: Resume Library US A2 - 2 weeks ago

    Point Pleasant, Pennsylvania, United States Pediatric Specialty Care Full time

    Salary: $24.64/ hr – $36.96 / hour Overview:   The Clinical Scheduling Specialist generates, manages and updates master schedules for the nursing department while making adjustments as needed according to budgetary constraints, census fluctuations, attendance tracking, benefit accrual entries, and leaves of absence. We are seeking someone who is...

  • Front Office Data Specialist/Power School Administrator

    2 weeks ago

    Mount Pleasant, United States East Cooper Montessori Charter School Full time

    Job DescriptionJob DescriptionEstablished in 2003, we are a premier public Montessori school that serves 450 students from 3 years old through 8th grade. We value people and invest in them. Our system is not solely built upon allocations, therefore our teaching tools are regularly updated. We are located in Mt. Pleasant and situated on a large campus that...

  • Inventory Specialist

    Found in: beBee S US - 3 weeks ago

    Pleasant Hill, United States Walgreens Full time

    Responsible for executing, monitoring, and training inventory best practices and standard operating procedures for the entire store, including both front end and pharmacy.Supports pharmacy inventory management activities, including receiving, counting, ordering, and facilitating returns.Champions On-Shelf Availability and is responsible for receiving,...

  • Event Specialist

    Found in: beBee S US - 6 days ago

    Pleasant Hill, United States Residence Inn Pleasant Hill Concord Full time

    Additional Information Cross train for Front Desk, Pay: $21.89 - $23.95/hourJob Number 24065269Job Category AdministrativeLocation Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryVerify on-property event...

  • Event Specialist

    Found in: beBee jobs US - 7 days ago

    Pleasant Hill, California, United States Residence Inn Pleasant Hill Concord Full time

    Additional Information Cross train for Front Desk, Pay: $ $23.95/hourJob Number Job Category AdministrativeLocation Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryVerify on-property event planning and...

  • In-Home Sales Professional

    2 weeks ago

    Richmond Hill, United States Georgia Air Specialist Full time

    Job DescriptionJob DescriptionGeorgia Air Specialist loves serving families across a large span of Bryan, Chatham, Effingham, and Liberty counties. We value the trust and confidence of every family we serve, continuously striving to uphold our reputation as a trustworthy and skilled local HVAC company.We're growing and currently are looking for an...

  • Front Desk Associate

    Found in: beBee S US - 2 weeks ago

    Pleasant Hill, United States Residence Inn Pleasant Hill Concord Full time

    Additional Information Full Time, Pay: $21.89/hour, Friday, Saturday and Sunday required (3am-11pm)Job Number 24066506Job Category Rooms & Guest Services OperationsLocation Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type...

  • Front Desk Associate

    Found in: beBee jobs US - 2 weeks ago

    Pleasant Hill, California, United States Residence Inn Pleasant Hill Concord Full time

    Additional Information Full Time, Pay: $21.89/hour, Friday, Saturday and Sunday required (3am-11pm)Job Number Job Category Rooms & Guest Services OperationsLocation Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition...

  • Event Specialist

    1 week ago

    Pleasant Hill, United States Marriott International Inc Full time

    Additional Information Cross train for Front Desk, Pay: $21.89 - $23.95/hour Job Number 24065269 Job Category Administrative Location Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Verify...

  • Front Desk Associate

    2 weeks ago

    Pleasant Hill, United States Marriott International Inc Full time

    Additional Information Full Time, Pay: $21.89/hour, Friday, Saturday and Sunday required (3am-11pm) Job Number 24066506 Job Category Rooms & Guest Services Operations Location Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type...

  • Front Desk Associate

    Found in: beBee jobs US - 2 weeks ago

    Pleasant Hill, California, United States Marriott International Full time

    Additional Information Full Time, Pay: $21.89/hour, Friday, Saturday and Sunday required (3am-11pm)Job Number Job Category Rooms & Guest Services OperationsLocation Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAP Schedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPOSITION...

  • Assessment Information Systems Specialist

    7 hours ago

    Mine Hill, United States Hackensack Meridian Health Full time

    Description: Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support...

  • Student Support Specialist

    4 days ago

    Sharon Hill, United States Communities In Schools of Eastern Pennsylvania Full time

    Description: The Student Support Specialist will provide the coordination and delivery of student based services at designated school site. **Requirements**: - Perform functions of case manager to include individual/group case management, assessment, linkage to service providers, home visitations, and additional follow up as needed to further improve...

  • Training Specialist III

    2 weeks ago

    Mount Pleasant, United States Johnson & Johnson Full time

    Job DescriptionJob DescriptionDescription:The Training Specialist provides training to new, existing, and acquired employees for J&J, JJPF, and SUA. This training is designed to grow the employees’ knowledge and enhance department operations.Job Responsibilities:Training Specialist I and II – People in either of these roles will perform all duties under...

  • Event Specialist and Front Desk

    Found in: beBee S US - 3 weeks ago

    Pleasant Hill, United States Residence Inn Pleasant Hill Concord Full time

    Additional Information Pay: $21.89 - $23.95/hourJob Number 24065269Job Category AdministrativeLocation Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryVerify on-property event planning and execution,...

  • Event Specialist and Front Desk

    Found in: beBee jobs US - 2 weeks ago

    Pleasant Hill, California, United States Residence Inn Pleasant Hill Concord Full time

    Additional Information Pay: $ $23.95/hourJob Number Job Category AdministrativeLocation Residence Inn Pleasant Hill Concord, 700 Ellinwood Way, Pleasant Hill, California, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryVerify on-property event planning and execution, provide on-property...