Contract Management Specialist

3 weeks ago

Albany, United States NYS Office of Mental Health Full time

If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as a Contract Management Specialist to receive all of that and more

Who We Are: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. The Office of Mental Health (OMH) operates psychiatric centers across the State. OMH also regulates, certifies and oversees more than 4,500 programs, operated by local governments and nonprofit agencies. Our mission is to promote the mental health of all New Yorkers, with a particular focus on providing hope and recovery for adults with serious mental illness and children with serious emotional disturbances.

What We Offer:

- NYS pension and retirement programs
- Comprehensive medical, dental, and vision plans
- Flexible spending accounts for health and dependent care
- Paid time off, including thirteen paid holidays per year, personal leave, vacation leave, and sick leave

What We Stand For: The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

**DUTIES DESCRIPTION**:
The Office of Mental Health (OMH) is recruiting to fill a Contract Management Specialist 1, Grade 18, position within the Adult Community Care Group. Under the direction of a Contract Management Specialist 2, the incumbent will be assigned to the Housing Development and Support, Capital Management Unit. The incumbent will be responsible for coordinating with the Division of Budget on funding requests, executing capital contracts, and coordinating payments on new housing and Comprehensive Psychiatric Emergency Program (CPEP) development. The incumbent will perform contract management duties as well as provide contract related guidance to agency staff.

Specific duties include, but are not limited to, the following:

- Collaborate with internal stakeholders to draft, issue, and review Requests for Proposals (RFPs) statewide
- Prepare reports and recommendations for contract approval including:

- Draft written responses to interested parties on contract awards and contract status.
- Prepare contract documents for signature and forward to contractor for signature.
- Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies, including the Office of State Comptroller.
- Serve as a liaison to control agencies to address questions and concerns to assure contract approvals.
- Process purchase orders and construction contracts.
- Monitor contract expenditures and spending plans. Advise supervisor of more complex problems or issues.
- Monitor proposed contracts throughout the approval process to ensure internal and control agency requirements are met.
- Review contractor vouchers for accuracy and verify completeness prior to submission for payment.
- Monitor and maintain internal contract review including:

- Monitor contracts for funds availability and prepare written reports for inclusion in spending plan updates.
- Maintain data in the computerized contract system including general contract data, budget information, and contract schedules.

**MINIMUM QUALIFICATIONS**:
Contract Management Specialist Trainee 1: Bachelor’s Degree or higher.

Contract Management Specialist Trainee 2: Bachelor’s or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1: Bachelor’s or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies;

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