Ew Admin/project Coordinator

1 week ago

Fountain Valley, United States PACE Full time

Part-Time / Full-Time- Fountain Valley, CA- Competitive Salary-
- Description- Requirements- This position requires performing a variety of tasks, including, but not limited to the following:
- Prepare business correspondence (proposals, subconsultant agreements, change orders, purchase orders, specifications, meeting minutes, letters, memos, reports, tables, spreadsheets, etc.) as required. This includes editing text, printing text, coordinating plans to be plotted, coordinating the development of covers with the Graphics department, and assembling for submittal as required. This includes coordination with the Graphics department for report covers, spines, CD labels, and printing, binding and assembling physical copies of deliverables. Utilize PACE’s standards for formatting business correspondence.
- Assist in developing project plans, including scope, schedule, and budgets.
- Assist with purchasing and shipping project-related materials and equipment as necessary.
- Assist with the compilation, preparation and submittal of project permitting.
- Assist in developing project timeline schedules and updating monthly reports. Experience with Smartsheet is a plus.
- Attend meetings as requested and take notes, transcribes in a formalized format and distributes, as necessary.
- Assist with tracking for contracting and billing activities (project progress, subconsutlant progress and invoicing.
- Assist with contract documents, maintaining files, cost tracking, documentation and compliance activities for federally and state
- funded projects.
- Assist with the preparation of presentations and other marketing materials on an as-needed basis.
- General office tasks for small office (managing office supplies, maintaining office equipment, prepare shipping packages, handling mail).
- Assist with answering incoming calls for office. Light phones.
- Assist management with calendar coordination, scheduling appointments, expense reports, travel arrangements and project tracking.
- Maintain company client database (in a proprietary system).
- Start-up of engineering proposals and job files. Manage correspondence files.
- Perform other tasks, as assigned.
- Applicants Shall Have the Following Minimum Experience- Minimum five years of administrative experience, preferably in an engineering environment
- Demonstrated excellent verbal and written communication skills
- Demonstrated proficiency in Microsoft Office suite including Excel, Word, Outlook, PowerPoint and Project
- Demonstrated proficiency using ProCore, Deltek, Ajera or like software.
- Demonstrated ability to interface with all levels of employees, managers and officers
- Past history of maintaining high degree of confidentiality and exercise good judgment
- Previous experience utilizing creative problem-solving skills
- Demonstrated ability to prioritize and manage multiple tasks
- Demonstrated ability to work independently and as part of a team
- Perform very detail-oriented work with past success
- Physical Demand- While performing the duties of this job, the employee is regularly required to sit; use hands, handle or feel; and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision; color vision is very helpful. Occasional field work may be required and includes walking through uneven, rugged terrain, requiring good balance, ability to walk moderate to long distances, and good general vision and depth of field vision.- Work Environment- The noise level in the office work environment is moderate. May be required to work in external environment in all weather conditions.- Salary Range- $25 - $35/hour pending experience level. Compensation will be commensurate with experience and capabilities.- PACE is an equal opportunity employer._
- At this time, PACE will not sponsor a new applicant for work authorization._-
- CANDIDATES PRESENTED BY RECRUITERS WILL NOT BE CONSIDERED.

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